Term, Managed, TXMAS - ANSWER Three types of contracts developed and managed by
the Contract Development and Contract Management Teams within the Statewide
Procurement Division.
At which dollar threshold does an agency have to notify at least three active vendors on the
Centralized Master Bidders List (CMBL) two of which must be HUB? - ANSWER 10-25k
Solicitation Drafting Best Practices - ANSWER Vendor Communication should mostly
come to a stop and should be limited to clarifying actions at this point in the procurement
process
Generally, IFBs (Invitation for Bids) are used for procuring _______. Generally RFPs (Request
for Proposals) are used for procuring _______. - ANSWER Goods; Services
What type of solicitation is typically used for purchases over 25k when meeting
specifications and price and the principal considerations for award. - ANSWER Invitation
for Bids (IFB)
Agencies are required to post solicitations to ESBD if a contract is valued at $___ or more. -
ANSWER 25k
Scoring Matrix - ANSWER The standardized form used by an evaluation committee to
evaluate a vendor response
Preferences - ANSWER These provisions are established by statute and must be claimed
by a vendor in the solicitation. They may be used to break a tie.
1
,What are two things usually included in the scope of work? - ANSWER A description of
the goods and/or services to be provided by the vendor, Vendor/Agency responsibilities,
evaluation of the vendor performance
Negotiations - ANSWER Technical leveling, technical transfusion, and auctioneering
techniques are prohibited during ___.
legal elements that are necessary to form a binding contract - ANSWER Offer,
Acceptance, Legal Purpose, Consideration, Certainty of Subject Matter, Competent Parties
For a contract over 50k, how long does the agency have to notify the Legislative Budget
Board (LBB) after award? - ANSWER 30 calendar days
What are important considerations when building a negotiation team? - ANSWER . Select
employees with effective negotiation and communication skills
. Delegate a lead negotiator; Include personnel with decision making authority
. Tailor the strategy to the particular procurement.
Signs the Form 1295 during the contract development phase? - ANSWER Vendor
If you suspect Fraud, Waste, or Abuse, who is this reported to? - ANSWER State Auditors
Office
After fact finding, when must vendor communication stop? - ANSWER Once solicitation
drafting process begins
A PO was issued and the company now wants additional quantities of the same item. What
must be issued? - ANSWER Purchase Change Order
2
, What is the Purchasing Process Activity Requirement? - ANSWER First check federal/state
surplus, then WorkQuest and TCI, then TXMAS
What are the steps in procurement planning? - ANSWER Needs Assessment, Cost
Estimate, and Acquisition Plan
You need to issue a solicitation for painting services that that need to meet time and square
foot requirements. What solicitation method would you use? - ANSWER Request for
Proposal
If you need to hire a professional engineer to complete a project what procurement method
would you use? - ANSWER Request for Qualifications
If you received a proposal for engineering services what are the top factors you are
reviewing? - ANSWER Qualifications and Skills
Can you negotiate if only one bid is received? - ANSWER Yes
The solicitation drafting process begins with? - ANSWER A kick off meeting
What items should always be included in a solicitation? - ANSWER calendar of events and
timeline
A contract developer performs must verify what two elements of a vendor's capabilities? -
ANSWER Capactity to Perform and Financial Capability
What is a warranty? - ANSWER Legal promise or pledge (Not Guarantee )
What remedy would you ensure is included in your contract to protect against loss where
the value can not be pre established? - ANSWER Liquidated Damages
3
the Contract Development and Contract Management Teams within the Statewide
Procurement Division.
At which dollar threshold does an agency have to notify at least three active vendors on the
Centralized Master Bidders List (CMBL) two of which must be HUB? - ANSWER 10-25k
Solicitation Drafting Best Practices - ANSWER Vendor Communication should mostly
come to a stop and should be limited to clarifying actions at this point in the procurement
process
Generally, IFBs (Invitation for Bids) are used for procuring _______. Generally RFPs (Request
for Proposals) are used for procuring _______. - ANSWER Goods; Services
What type of solicitation is typically used for purchases over 25k when meeting
specifications and price and the principal considerations for award. - ANSWER Invitation
for Bids (IFB)
Agencies are required to post solicitations to ESBD if a contract is valued at $___ or more. -
ANSWER 25k
Scoring Matrix - ANSWER The standardized form used by an evaluation committee to
evaluate a vendor response
Preferences - ANSWER These provisions are established by statute and must be claimed
by a vendor in the solicitation. They may be used to break a tie.
1
,What are two things usually included in the scope of work? - ANSWER A description of
the goods and/or services to be provided by the vendor, Vendor/Agency responsibilities,
evaluation of the vendor performance
Negotiations - ANSWER Technical leveling, technical transfusion, and auctioneering
techniques are prohibited during ___.
legal elements that are necessary to form a binding contract - ANSWER Offer,
Acceptance, Legal Purpose, Consideration, Certainty of Subject Matter, Competent Parties
For a contract over 50k, how long does the agency have to notify the Legislative Budget
Board (LBB) after award? - ANSWER 30 calendar days
What are important considerations when building a negotiation team? - ANSWER . Select
employees with effective negotiation and communication skills
. Delegate a lead negotiator; Include personnel with decision making authority
. Tailor the strategy to the particular procurement.
Signs the Form 1295 during the contract development phase? - ANSWER Vendor
If you suspect Fraud, Waste, or Abuse, who is this reported to? - ANSWER State Auditors
Office
After fact finding, when must vendor communication stop? - ANSWER Once solicitation
drafting process begins
A PO was issued and the company now wants additional quantities of the same item. What
must be issued? - ANSWER Purchase Change Order
2
, What is the Purchasing Process Activity Requirement? - ANSWER First check federal/state
surplus, then WorkQuest and TCI, then TXMAS
What are the steps in procurement planning? - ANSWER Needs Assessment, Cost
Estimate, and Acquisition Plan
You need to issue a solicitation for painting services that that need to meet time and square
foot requirements. What solicitation method would you use? - ANSWER Request for
Proposal
If you need to hire a professional engineer to complete a project what procurement method
would you use? - ANSWER Request for Qualifications
If you received a proposal for engineering services what are the top factors you are
reviewing? - ANSWER Qualifications and Skills
Can you negotiate if only one bid is received? - ANSWER Yes
The solicitation drafting process begins with? - ANSWER A kick off meeting
What items should always be included in a solicitation? - ANSWER calendar of events and
timeline
A contract developer performs must verify what two elements of a vendor's capabilities? -
ANSWER Capactity to Perform and Financial Capability
What is a warranty? - ANSWER Legal promise or pledge (Not Guarantee )
What remedy would you ensure is included in your contract to protect against loss where
the value can not be pre established? - ANSWER Liquidated Damages
3
