NPMA CPPS Cer fica on latest 2026 update
/guaranteed pass
Property Management
The exercise of a retaining or governing influence over the acquisi on, use, and disposi on
of personal property
Property Control Variety of Names
Property Accoun ng, Fixed Asset Accoun ng, Inventory Control, Material, Property Control,
Asset Management.
Property Management Office PMO
Department within an org that is responsible for controlling or managing property
Property Manager
PMO is headed by
Property Manager is responsible for:
establishing, guiding, managing, and maintaining an efficient property system,
communica ng effec vely with other departments and func ons, and developing and
presen ng training in property related subjects
Property Control System is comprised of
Property Management Personnel, processes, and mgmt info. systems (MIS). (Wri0en
policies, procedures, opera onal guidelines, and related records, and MIS that facilitates
these func ons).
If org contracts with the government, property manager must
have a working rela onship with all sponsor reps
Ownership
Having legal or righ3ul tle to property
either owned by the org or is provided by a sponsor under some kind of agreement (sponsor
has ownership).
Property is either owned by or provided.
Ownership of property allows the owner to
, make any and all decisions regarding the property
It is the property professional job to support the property owner in
making and implemen ng effec ve decisions regarding the property
Du es, responsibili es, and poten al penal es should be
documented in a formal agreement between the provider and the recipient (contract, grant)
Accountability
means to posses and have use of the property of another with delegated du es and
responsibili es, subject to penalty in case of default.
Those accountable
do not have legal or righ3ul tle to the property
Key elements of property accountability
provider, recipient, specific du es and responsibili es, and penal es in case of default
Who is accountable to who for property?
Contractor is accountable to government. If gov. provides funding to acquire the property,
NASA is accountable to government.
Transfer of accountability
When accountability shi7s from one en ty to another.... may or may not include physical
reloca on of assets, but will always include a change in accountability for the property
Approvals for giving and accep ng orgs
both must have appropriate levels of mgmt authority approval, and both contrac ng officers
need to approve
Approvals for transfers
must be obtain before the transfer occurs, in wri ng, either within award doc, a le0er, or
email, and made part of the file for audit trail
transfer doc must include
date of transfer, the purpose of the transfer, descrip on of property, contract numbers
Interdepartmental transfers
These occur rou nely within orgs, usually result of org changes, shi7 of work between
departments, or excess assets are needed by another department
Interdepartmental transfer occurs when
/guaranteed pass
Property Management
The exercise of a retaining or governing influence over the acquisi on, use, and disposi on
of personal property
Property Control Variety of Names
Property Accoun ng, Fixed Asset Accoun ng, Inventory Control, Material, Property Control,
Asset Management.
Property Management Office PMO
Department within an org that is responsible for controlling or managing property
Property Manager
PMO is headed by
Property Manager is responsible for:
establishing, guiding, managing, and maintaining an efficient property system,
communica ng effec vely with other departments and func ons, and developing and
presen ng training in property related subjects
Property Control System is comprised of
Property Management Personnel, processes, and mgmt info. systems (MIS). (Wri0en
policies, procedures, opera onal guidelines, and related records, and MIS that facilitates
these func ons).
If org contracts with the government, property manager must
have a working rela onship with all sponsor reps
Ownership
Having legal or righ3ul tle to property
either owned by the org or is provided by a sponsor under some kind of agreement (sponsor
has ownership).
Property is either owned by or provided.
Ownership of property allows the owner to
, make any and all decisions regarding the property
It is the property professional job to support the property owner in
making and implemen ng effec ve decisions regarding the property
Du es, responsibili es, and poten al penal es should be
documented in a formal agreement between the provider and the recipient (contract, grant)
Accountability
means to posses and have use of the property of another with delegated du es and
responsibili es, subject to penalty in case of default.
Those accountable
do not have legal or righ3ul tle to the property
Key elements of property accountability
provider, recipient, specific du es and responsibili es, and penal es in case of default
Who is accountable to who for property?
Contractor is accountable to government. If gov. provides funding to acquire the property,
NASA is accountable to government.
Transfer of accountability
When accountability shi7s from one en ty to another.... may or may not include physical
reloca on of assets, but will always include a change in accountability for the property
Approvals for giving and accep ng orgs
both must have appropriate levels of mgmt authority approval, and both contrac ng officers
need to approve
Approvals for transfers
must be obtain before the transfer occurs, in wri ng, either within award doc, a le0er, or
email, and made part of the file for audit trail
transfer doc must include
date of transfer, the purpose of the transfer, descrip on of property, contract numbers
Interdepartmental transfers
These occur rou nely within orgs, usually result of org changes, shi7 of work between
departments, or excess assets are needed by another department
Interdepartmental transfer occurs when
