NPMA CPPS Practice Test Questions
and Answers7
What is the document most organizations use that describes and conveys the process steps
taken to produce a desired result? - ANSWERS-Procedure
Which of the following terms means "to possess and have use of property of another with
delegated responsibilities"? - ANSWERS-Accountability
What element is crucial to the entire process of the property control system? - ANSWERS-
Records
When does the Acquisition begin? - ANSWERS-Needs have been defined
What is the first step of the approval process when making a purchase? - ANSWERS-Obtaining
approval to spend budgeted organizational funds
3. When a decision has been made to buy new equipment, considerations should be decided,
such as: immediate availability, extended service warranties, and _________. - ANSWERS-
Advanced technology
When a Purchase Order has been completed, Purchasing should provide a copy of the Purchase
Order to property management, the originator, accounts payable, and what other department?
- ANSWERS-Receiving
What establishes delegation of authority for signature approval thresholds and types of
property for those signature levels? - ANSWERS-Organization procedure
, In organizations having online financial systems, documentation is created electronically and is
retained in the system's transaction history. It is often used as part of a three-way match of
transactions prior to payment: the PO, the receiving documentation, and the ___________. -
ANSWERS-Invoice
A ________________________ provides receiving activity information as well as a way to trace
items that are lost or misappropriated during the receiving process or during delivery from the
receiving area. - ANSWERS-Receiving voucher log
What is a disadvantage of centralized receiving? - ANSWERS-Slower turn-around time for
deliveries
What information is NOT typically recorded in a receiving voucher log? - ANSWERS-Purchasing
department order date and cost
Why is it important that the Receiving department inspect for damage? - ANSWERS-Provide
information for a potential return of the item to the vendor
What is one accomplishment by tagging of new, incoming property? - ANSWERS-Establishes the
official record for that item
Types of property that generally require serialized tags are: - ANSWERS-Government property
sensitive property
Reasons accountable property is tagged because of its sensitivity, requirement for control and
what? - ANSWERS-Dollar value
What does the accuracy of bar-code technology depend on? - ANSWERS-The accuracy of the
data capturing process
and Answers7
What is the document most organizations use that describes and conveys the process steps
taken to produce a desired result? - ANSWERS-Procedure
Which of the following terms means "to possess and have use of property of another with
delegated responsibilities"? - ANSWERS-Accountability
What element is crucial to the entire process of the property control system? - ANSWERS-
Records
When does the Acquisition begin? - ANSWERS-Needs have been defined
What is the first step of the approval process when making a purchase? - ANSWERS-Obtaining
approval to spend budgeted organizational funds
3. When a decision has been made to buy new equipment, considerations should be decided,
such as: immediate availability, extended service warranties, and _________. - ANSWERS-
Advanced technology
When a Purchase Order has been completed, Purchasing should provide a copy of the Purchase
Order to property management, the originator, accounts payable, and what other department?
- ANSWERS-Receiving
What establishes delegation of authority for signature approval thresholds and types of
property for those signature levels? - ANSWERS-Organization procedure
, In organizations having online financial systems, documentation is created electronically and is
retained in the system's transaction history. It is often used as part of a three-way match of
transactions prior to payment: the PO, the receiving documentation, and the ___________. -
ANSWERS-Invoice
A ________________________ provides receiving activity information as well as a way to trace
items that are lost or misappropriated during the receiving process or during delivery from the
receiving area. - ANSWERS-Receiving voucher log
What is a disadvantage of centralized receiving? - ANSWERS-Slower turn-around time for
deliveries
What information is NOT typically recorded in a receiving voucher log? - ANSWERS-Purchasing
department order date and cost
Why is it important that the Receiving department inspect for damage? - ANSWERS-Provide
information for a potential return of the item to the vendor
What is one accomplishment by tagging of new, incoming property? - ANSWERS-Establishes the
official record for that item
Types of property that generally require serialized tags are: - ANSWERS-Government property
sensitive property
Reasons accountable property is tagged because of its sensitivity, requirement for control and
what? - ANSWERS-Dollar value
What does the accuracy of bar-code technology depend on? - ANSWERS-The accuracy of the
data capturing process
