TIPS FOR E-MAIL WRITING
1. Subject Line that explains in a few words why you are writing the mail.
2. Salutation that starts the e-mail with a professional greeting.
3. Body of Message that gives a brief, balanced and easily intelligible
description of what has motivated you to write the e-mail.
4. Closing marks the end of your message. It occasionally includes some
expression of greeting, good wishes, reflecting that the mail ends on a
positive and optimistic note.
5. Signature by you provides information for the reader to get back in touch with
you.
Steps for Writing an E-mail:
1. Type the e-mail id of the recipient(s) in the To, Cc and Bcc fields.
2. Compose the subject of the e-mail in the subject line.
3. Write the proper salutation like Dear Father, Hi Bhawna, Dear Madam,
Dear Sir, etc.
4. Write the body of the e-mail.
5. A closing line
6. Subscription – Thanking you + Yours faithfully + Name + Designation /
Yours sincerely
How to Format an E-mail Message
The key to writing and formatting e-mail message is to keep them short. Most
people do not read beyond the first or second paragraph, so say what you need
to say at the beginning of your message.
• The Tone must be formal.
• The message is to be conveyed using clear and simple language.
• An e-mail is no excuse for shoddy expressions, short forms or SMS
vocabulary and spelling.
• Traditional rules for punctuation are to be maintained. (Judicious use of
Capital Letters).
• All communication must follow the standard norms of etiquette.
ICSE FORMAT:
FORMAT OF AN EMAIL:
E-mail address of the recipient Ex.
Subject:
Salutation: Dear Madam / Sir,
Introduction: Introduce yourself + Give the purpose of writing
Body: Give details
Closing line
1
, Thanking you
Subscription: Yours faithfully
Name
Designation
TEMPLATE:
Inter-house Debate Competition
Dear Madam,
I am, ___Your Name______, a student of ___School’s Name__________ OR a
___Your_designation___ of _____Club’s Name_____ of ____School’s
Name_____. We are organising _____Name of the event_________ for classes
/ for faculty _______________.
It will be held on ___(Date)_____ from _ (Starting time) ____ to _ (Ending
time) _____ at _____(Venue)_____. We would request you to send a team of
students from your school to participate in the event. (If you are requesting to
send the children to participate OR We would like to invite you to _____Name of
the event_________________. It would be an honour if
__________(Purpose)______. (If you invite the principal or teacher to judge
the event)
Anticipating a positive response.
Thanking you,
Yours faithfully,
Name
Designation
Ques 1. Write an email to different schools, inviting them to participate in
the Inter-school Debate Competition which your school is organising to the
celebrate its 50th Anniversary.
Answer:
Inter-school Debate Competition
Dear Madam,
Our school is celebrating its 50th Anniversary this year. As part of the
celebrations, we are hosting a series of competitions and we are beginning with
“War of words,’ and inter-school debate competition.
It will be held on 8th December 2022 from 9:00am till 12 Noon in the Centenary
Hall of St. Hilda’s School. We would like to request you to send your senior
debate team to participate in the event. The topic will be given to the participants
an hour before the start of the competition.
2
1. Subject Line that explains in a few words why you are writing the mail.
2. Salutation that starts the e-mail with a professional greeting.
3. Body of Message that gives a brief, balanced and easily intelligible
description of what has motivated you to write the e-mail.
4. Closing marks the end of your message. It occasionally includes some
expression of greeting, good wishes, reflecting that the mail ends on a
positive and optimistic note.
5. Signature by you provides information for the reader to get back in touch with
you.
Steps for Writing an E-mail:
1. Type the e-mail id of the recipient(s) in the To, Cc and Bcc fields.
2. Compose the subject of the e-mail in the subject line.
3. Write the proper salutation like Dear Father, Hi Bhawna, Dear Madam,
Dear Sir, etc.
4. Write the body of the e-mail.
5. A closing line
6. Subscription – Thanking you + Yours faithfully + Name + Designation /
Yours sincerely
How to Format an E-mail Message
The key to writing and formatting e-mail message is to keep them short. Most
people do not read beyond the first or second paragraph, so say what you need
to say at the beginning of your message.
• The Tone must be formal.
• The message is to be conveyed using clear and simple language.
• An e-mail is no excuse for shoddy expressions, short forms or SMS
vocabulary and spelling.
• Traditional rules for punctuation are to be maintained. (Judicious use of
Capital Letters).
• All communication must follow the standard norms of etiquette.
ICSE FORMAT:
FORMAT OF AN EMAIL:
E-mail address of the recipient Ex.
Subject:
Salutation: Dear Madam / Sir,
Introduction: Introduce yourself + Give the purpose of writing
Body: Give details
Closing line
1
, Thanking you
Subscription: Yours faithfully
Name
Designation
TEMPLATE:
Inter-house Debate Competition
Dear Madam,
I am, ___Your Name______, a student of ___School’s Name__________ OR a
___Your_designation___ of _____Club’s Name_____ of ____School’s
Name_____. We are organising _____Name of the event_________ for classes
/ for faculty _______________.
It will be held on ___(Date)_____ from _ (Starting time) ____ to _ (Ending
time) _____ at _____(Venue)_____. We would request you to send a team of
students from your school to participate in the event. (If you are requesting to
send the children to participate OR We would like to invite you to _____Name of
the event_________________. It would be an honour if
__________(Purpose)______. (If you invite the principal or teacher to judge
the event)
Anticipating a positive response.
Thanking you,
Yours faithfully,
Name
Designation
Ques 1. Write an email to different schools, inviting them to participate in
the Inter-school Debate Competition which your school is organising to the
celebrate its 50th Anniversary.
Answer:
Inter-school Debate Competition
Dear Madam,
Our school is celebrating its 50th Anniversary this year. As part of the
celebrations, we are hosting a series of competitions and we are beginning with
“War of words,’ and inter-school debate competition.
It will be held on 8th December 2022 from 9:00am till 12 Noon in the Centenary
Hall of St. Hilda’s School. We would like to request you to send your senior
debate team to participate in the event. The topic will be given to the participants
an hour before the start of the competition.
2
