RX205 - WILLOW INPATIENT USER CONFIGURATION.
Your shortcut to understanding complex topics.
Chronicles (Filing Cabinet) - Answer: The complete database management system that
provides the underlying structure for all of Epic's applications
Each application builds upon the Chronicles unified data model to create inpatient,
outpatient, clinical, financial, and administrative data sets
Clinical Administration - Answer: A text-based platform used to view and edit data in
Chronicles
Used by administrators and project teams
Hyperspace - Answer: Epic's graphical user interface (GUI). Hyperspace gives you access
to functionality from all the the Epic applications you need to perform you job, all with one
login ID.
Chronicles Filing Cabinet Analogy
- Drawer
- A file folder in a drawer
- A dated, versioned, paper form
- A question on a paper form (name, sex, etc.)
- An answer to a question on a paper form - Answer: - Drawer: Master File (INI)
- File folder: Record
- Paper form: Contact
- Question on form: Item
- Answer to the question on a form: Value
Master File (Drawer) - Answer: Collection of records within Chronicles
APPHIA – Crafted with Care and Precision for Academic Excellence.
1
,Examples:
- Medication (ERX)
- Package (NDC)
- Pharmacy (PHR)
Record (File Folder) - Answer: Records within a master file
Examples:
- ACETAMINOPHEN 325 MG PO TABS
- FUROSEMIDE 10MG/ML PO SOLN
Contacts (dated sheets of paper) - Answer: Example: New Medication Load
Items & Values (Questions & Answers) - Answer: Examples:
- Dispense code: Unit Dose
- Order display name: furosemide (LASIX) injection
Master files contain __________. If you compare two records in the same master file, you
find that the _________ are the same, but the _________ can be different - Answer: Records,
items, values
Facility Structure:
-Facility
-Service Area
-Location
-Department
-Room/Bed - Answer: -Facility: The entire organization (enterprise)
APPHIA – Crafted with Care and Precision for Academic Excellence.
2
, -Service area: A region or business entity within your organization, for grouping revenue
flow
-Location: A hospital or free-standing clinic
-Department: Where a patient is scheduled for an appointment or is admitted; where a
user works
- Room/Bed: In a hospital unit, specifically where a patient is admitted
Category List & Category Value - Answer: List: A group of possible values for a given item
I.e., Ethnic Group or Marital Status
Value: an item within a list that a user can select
I.e., African American or Single
Category List Address in Hyperspace & Clinical Admin. - Answer: Hyperspace - keystroke:
CTRL + left click on a category list
A category address is what pops up (i.e., EPT140)
Clinical Admin - HOME then F8 takes you to the address (i.e., find a provider in text,
navigate to Provider Type, press HOME+F8 and it takes you to the item & record window -
from here the INI and item # is the address - SER1041)
INI - Answer: Master file
APPHIA – Crafted with Care and Precision for Academic Excellence.
3
Your shortcut to understanding complex topics.
Chronicles (Filing Cabinet) - Answer: The complete database management system that
provides the underlying structure for all of Epic's applications
Each application builds upon the Chronicles unified data model to create inpatient,
outpatient, clinical, financial, and administrative data sets
Clinical Administration - Answer: A text-based platform used to view and edit data in
Chronicles
Used by administrators and project teams
Hyperspace - Answer: Epic's graphical user interface (GUI). Hyperspace gives you access
to functionality from all the the Epic applications you need to perform you job, all with one
login ID.
Chronicles Filing Cabinet Analogy
- Drawer
- A file folder in a drawer
- A dated, versioned, paper form
- A question on a paper form (name, sex, etc.)
- An answer to a question on a paper form - Answer: - Drawer: Master File (INI)
- File folder: Record
- Paper form: Contact
- Question on form: Item
- Answer to the question on a form: Value
Master File (Drawer) - Answer: Collection of records within Chronicles
APPHIA – Crafted with Care and Precision for Academic Excellence.
1
,Examples:
- Medication (ERX)
- Package (NDC)
- Pharmacy (PHR)
Record (File Folder) - Answer: Records within a master file
Examples:
- ACETAMINOPHEN 325 MG PO TABS
- FUROSEMIDE 10MG/ML PO SOLN
Contacts (dated sheets of paper) - Answer: Example: New Medication Load
Items & Values (Questions & Answers) - Answer: Examples:
- Dispense code: Unit Dose
- Order display name: furosemide (LASIX) injection
Master files contain __________. If you compare two records in the same master file, you
find that the _________ are the same, but the _________ can be different - Answer: Records,
items, values
Facility Structure:
-Facility
-Service Area
-Location
-Department
-Room/Bed - Answer: -Facility: The entire organization (enterprise)
APPHIA – Crafted with Care and Precision for Academic Excellence.
2
, -Service area: A region or business entity within your organization, for grouping revenue
flow
-Location: A hospital or free-standing clinic
-Department: Where a patient is scheduled for an appointment or is admitted; where a
user works
- Room/Bed: In a hospital unit, specifically where a patient is admitted
Category List & Category Value - Answer: List: A group of possible values for a given item
I.e., Ethnic Group or Marital Status
Value: an item within a list that a user can select
I.e., African American or Single
Category List Address in Hyperspace & Clinical Admin. - Answer: Hyperspace - keystroke:
CTRL + left click on a category list
A category address is what pops up (i.e., EPT140)
Clinical Admin - HOME then F8 takes you to the address (i.e., find a provider in text,
navigate to Provider Type, press HOME+F8 and it takes you to the item & record window -
from here the INI and item # is the address - SER1041)
INI - Answer: Master file
APPHIA – Crafted with Care and Precision for Academic Excellence.
3
