Evaluating and Closing the Project
Evaluation - “Appraisal”
Appraise project progress/performance relative to...
a. Initial or revised plan
b. Goals and objectives (defined during the selection process)
Purpose:
Improves processes associated with future projects
When:
● Occurs at key points in the project life cycle
● Important at “End of life”
Evaluation Criteria
● Original criteria for selecting and funding project
– Weighted Scoring Model
– Cost/Benefit Analysis
● Success Criteria
– Efficiency in meeting budget & schedule
– Customer impact/satisfaction
– Business/direct success (External/Internal Objectives)
– Future Potential (Vision)
● Contribution to organization’s goals
● Contribution to team member objectives
Special Evaluation
“Project Audit”
Thorough examination of the management of a project:
– Methodology and procedures
– Records
– Properties
– Inventories
– Budgets
– Expenditures
– Progress
– Etc.
, → Audit Process
Timing: depends on the purpose
Can be conducted at three levels:
General: Constrained by time and cost and limited to project essentials
Detailed: Initiated if the general audit finds something that needs further investigation
Technical: usually performed by a team with technical skills
→ Project Audit Steps:
1. Familiarize audit team w/ project requirements
2. Audit the project on-site
3. Write the audit report
4. Distribute the report
Effective Audit → Audit team must...
● Have access to stakeholders with project knowledge
● Make sure the project team is aware of the audit
● Avoid judgmental comments
● Understand the politics of project team
● Understand auditors are rarely trusted
Expedite the process by developing forms and procedures… Audit Report
Evaluation - “Appraisal”
Appraise project progress/performance relative to...
a. Initial or revised plan
b. Goals and objectives (defined during the selection process)
Purpose:
Improves processes associated with future projects
When:
● Occurs at key points in the project life cycle
● Important at “End of life”
Evaluation Criteria
● Original criteria for selecting and funding project
– Weighted Scoring Model
– Cost/Benefit Analysis
● Success Criteria
– Efficiency in meeting budget & schedule
– Customer impact/satisfaction
– Business/direct success (External/Internal Objectives)
– Future Potential (Vision)
● Contribution to organization’s goals
● Contribution to team member objectives
Special Evaluation
“Project Audit”
Thorough examination of the management of a project:
– Methodology and procedures
– Records
– Properties
– Inventories
– Budgets
– Expenditures
– Progress
– Etc.
, → Audit Process
Timing: depends on the purpose
Can be conducted at three levels:
General: Constrained by time and cost and limited to project essentials
Detailed: Initiated if the general audit finds something that needs further investigation
Technical: usually performed by a team with technical skills
→ Project Audit Steps:
1. Familiarize audit team w/ project requirements
2. Audit the project on-site
3. Write the audit report
4. Distribute the report
Effective Audit → Audit team must...
● Have access to stakeholders with project knowledge
● Make sure the project team is aware of the audit
● Avoid judgmental comments
● Understand the politics of project team
● Understand auditors are rarely trusted
Expedite the process by developing forms and procedures… Audit Report
