APPA CEFP SECTION 2 QUESTIONS AND ANSWERS
Capital Renewal/Replacement - CORRECT ANSWER✅✅✅"A systematic management process of
planning and budgeting for known future cyclical repair and replacement requirements that extend the
life retain the usable condition of facilities and systems, not normally contained in the annual operating
budget. Includes major activities that have a maintenance cycle in excess of one year (e.g., replace roofs,
paint buildings, resurface roads)."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Facilities Condition Index (FCI Index) - CORRECT ANSWER✅✅✅'A comparative industry
indicator/benchmark used to indicate the relative physical condition of a facility, group of buildings, or
entire portfolio "independent " of building type, construction type, type location, or cost."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Deferred Maintenance (DM) Backlog - CORRECT ANSWER✅✅✅"Total dollar amount of existing
maintenance repairs and required replacements (capital renewal) that were not accomplished when
they should have been, not funded in the current fiscal year, or otherwise deferred."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Strategic Capital Development Model - CORRECT ANSWER✅✅✅"Instead of periodic and stand-alone
studies of elements of the capital needs of an institution, this model defines six phases of an integrated
and comprehensive (" soup-to Nuts") planning process."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Facilities Condition Assessment - CORRECT ANSWER✅✅✅"Continuous systematic approach to
identifying assessing, prioritizing, and maintaining the specific maintenance, repair, renewal, and
replacement requirements for all facility assets."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
, Facilities Audit - CORRECT ANSWER✅✅✅"Method of assessing existing buildings and infrastructure
to measure the extent of maintenance backlogs."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Recapitalization - CORRECT ANSWER✅✅✅"Periodic recurring costs for replacement/renewal
projects and one-time funding for improvements and programmatic projects."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Trade Based/ Central Shop Organization - CORRECT ANSWER✅✅✅"The plumbers report to one
supervisor. the electricians to another, and the HVAC mechanics to another. The trade staff is then
dispatched to jobs in any facility from the central pool of resources."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Zone based Organization - CORRECT ANSWER✅✅✅"Assigns a mixture of trade expertise to care for
a specific set of buildings"
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Function Based Organization - CORRECT ANSWER✅✅✅"Structured around the type of work. One
work group performs the preventive maintenance, while another group responds to service calls."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Time and Material Agreement - CORRECT ANSWER✅✅✅"A customer is charged a predetermined
hourly rate for labor plus the cost of materials and equipment needed for a job."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Capital Renewal/Replacement - CORRECT ANSWER✅✅✅"A systematic management process of
planning and budgeting for known future cyclical repair and replacement requirements that extend the
life retain the usable condition of facilities and systems, not normally contained in the annual operating
budget. Includes major activities that have a maintenance cycle in excess of one year (e.g., replace roofs,
paint buildings, resurface roads)."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Facilities Condition Index (FCI Index) - CORRECT ANSWER✅✅✅'A comparative industry
indicator/benchmark used to indicate the relative physical condition of a facility, group of buildings, or
entire portfolio "independent " of building type, construction type, type location, or cost."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Deferred Maintenance (DM) Backlog - CORRECT ANSWER✅✅✅"Total dollar amount of existing
maintenance repairs and required replacements (capital renewal) that were not accomplished when
they should have been, not funded in the current fiscal year, or otherwise deferred."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Strategic Capital Development Model - CORRECT ANSWER✅✅✅"Instead of periodic and stand-alone
studies of elements of the capital needs of an institution, this model defines six phases of an integrated
and comprehensive (" soup-to Nuts") planning process."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Facilities Condition Assessment - CORRECT ANSWER✅✅✅"Continuous systematic approach to
identifying assessing, prioritizing, and maintaining the specific maintenance, repair, renewal, and
replacement requirements for all facility assets."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
, Facilities Audit - CORRECT ANSWER✅✅✅"Method of assessing existing buildings and infrastructure
to measure the extent of maintenance backlogs."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Recapitalization - CORRECT ANSWER✅✅✅"Periodic recurring costs for replacement/renewal
projects and one-time funding for improvements and programmatic projects."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Trade Based/ Central Shop Organization - CORRECT ANSWER✅✅✅"The plumbers report to one
supervisor. the electricians to another, and the HVAC mechanics to another. The trade staff is then
dispatched to jobs in any facility from the central pool of resources."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Zone based Organization - CORRECT ANSWER✅✅✅"Assigns a mixture of trade expertise to care for
a specific set of buildings"
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Function Based Organization - CORRECT ANSWER✅✅✅"Structured around the type of work. One
work group performs the preventive maintenance, while another group responds to service calls."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
Time and Material Agreement - CORRECT ANSWER✅✅✅"A customer is charged a predetermined
hourly rate for labor plus the cost of materials and equipment needed for a job."
[BOK - Operations and Maintenance, Plant Management, Capital Renewal and Deferred Maintenance]
