Manage Safety in the Workplace:
PSMP038 Examination Preparation
2021-2022
written by
SafetyManagement
www.stuvia.com
Downloaded by: thabangj166 |
Distribution of this document is illegal
, Stuvia.com - The study-notes marketplace
Exam Date: 25/01/2022
Examination Preparation 2021 - 2022
MANAGE SAFETY IN THE WORKPLACE
PSMP038
Programme in Safety Management
Centre for Business Management
DISCLAIMER INFORMATION:
This examination preparation was compiled by a student using previous question
papers and tutorial letters from 2017 – 2021. Please note that this paper does NOT
represent the true reflection of the exam paper to be written.
Exam target: 75%
Downloaded by: thabangj166 |
Distribution of this document is illegal
, Stuvia.com - The study-notes marketplace
Programme in Safety Management: Module Code:
Examination Preparation Pack PSMP038
QUESTION 1
The ultimate desire for any organization is to be successful, productive and safe. Explain
the nature of safety management in the workplace including the factors needed to provide
direction, policies and procedures. (10)
Any organization strives to reduce
❖ A proper health and safety policy.
❖ Clear health and safety goals and objectives.
❖ Clear health and safety responsibilities and accountabilities.
❖ Clear health and safety rules for specific types of work.
❖ Set procedures addressing health and safety in the workplace.
❖ Proper identification of workplace hazards.
❖ Control and prevention of workplace hazards.
❖ Health and safety training and awareness.
Compiled by: Bravellipius 2
Downloaded by: thabangj166 |
Distribution of this document is illegal
, Stuvia.com - The study-notes marketplace
Programme in Safety Management: Module Code:
Examination Preparation Pack PSMP038
QUESTION 2
Organizational leaders foster safety accountability through three principles. Relate and
explain the accountability principals. (10)
Context Direction Tracking
• People – understand their • People – develop clear • Tracking measures
roles in safety in an objectives tied to safety performance against
organization. goals. objectives through
• Desired behavior is • Employees – adhere to effective monitoring.
created. rules and procedures and • Leaders ensure
• Employees – are participate in safety effectiveness of processes
committed to safety and programmes. and systems by using data
express safety concerns. • Employee goals and collected and providing
• Management – promotes responsibilities – focus feedback.
good safety practices and on systems and activities
provides feedback. driving safety outcomes.
• Reward safe work • Accountability for safety
procedures. will increase safe work
procedures and behaviors.
Compiled by: Bravellipius 3
Downloaded by: thabangj166 |
Distribution of this document is illegal
, Stuvia.com - The study-notes marketplace
Programme in Safety Management: Module Code:
Examination Preparation Pack PSMP038
QUESTION 3
A health and safety plan provide an understanding of how all the safety and health
documents and records fit together in the health and safety management system. Identify
the components/topics to be included in a health and safety plan and provide a motivation
on the relevance of each component/topic. (20)
❖ Purpose
The purpose of this document is to establish a plan for implementing the Company’s
safety program during operation.
❖ Health and safety policy
.......... is committed to proving a safe and healthy environment for all personnel, and
visitors to the site.
❖ Mission statement
All employees working on this project are important.
❖ Responsibilities
An organization chart detailing the management structure for the project shall be
compiled and displayed in the site office.
❖ Health and safety representatives
.................... will designate, in writing, a specified period to select a health and safety
representatives for every work area or department.
❖ Health and safety committee
................... will designate, in writing, a specified period to select a health and safety
committee, where two or more health and safety representatives will have been
designated.
❖ Training
All employees, management personnel and visitors shall undergo induction training
carried out by the Site Manager or a designated deputy before going onto site for the first
time.
❖ Emergency evacuation and operations plan
.................. will develop procedures for the evacuation of employees and facilities in
case of an emergency such as fire or bomb threat.
Compiled by: Bravellipius 4
Downloaded by: thabangj166 |
Distribution of this document is illegal
, Stuvia.com - The study-notes marketplace
Programme in Safety Management: Module Code:
Examination Preparation Pack PSMP038
❖ First-aid
A first aid box will be provided and allocated to a trained, certified first aider. Every
injury occurring on site will be treated and reported.
❖ Accident and illness prevention plan
................ will incorporate employees, specifically knowledgeable employees, to
identify possible hazards in the different work areas or departments.
QUESTION 4
“Leadership commitment and support are essential for an effective health and safety
management system”. Defend the advantages an organization will experience if the
statement is implemented within the organization. (5)
❖ Safe work practices are encouraged and expected from top to bottom.
❖ Employees are helped to recognize their role in protecting their own safety and that of
others.
❖ All levels of management understand their responsibility and accountability for the health
and safety of all employees.
❖ Medium-level and lower-level management are empowered and responsible to ensure
equipment and workplaces do not pose unnecessary hazards and risks
❖ Safety leaders are identified and expected to co-ordinate the workplace’s health and
safety responsibilities, with direct access to and the support of top-level management.
Compiled by: Bravellipius 5
Downloaded by: thabangj166 |
Distribution of this document is illegal
, Stuvia.com - The study-notes marketplace
Programme in Safety Management: Module Code:
Examination Preparation Pack PSMP038
QUESTION 5
Describe the audit protocols to be used when conducting an audit. (10)
❖ Members of the safety committee will be requested to provide specific information and
copies of documentation such as the safety handbook, health and safety rules, examples
of risk assessments, internal inspection reports, consultation arrangements, health and
safety training records and methods for communicating health and safety information.
❖ The auditor will assess the necessary documentation.
❖ The auditor will interview the heads of departments, supervisors, safety representatives
and members of the safety committee using the appropriate audit question set.
❖ Using positive answers gained from the audit set of questions, the auditor will select
particular areas or subjects as part of the verification process.
❖ The first draft of the audit report will be sent to management and the safety committee for
comment.
❖ Where necessary, points of issue and accuracy will be discussed with management and
the safety committee.
❖ The final audit report will be sent to management and the members of the safety
committee as well as the union representative.
Compiled by: Bravellipius 6
Downloaded by: thabangj166 |
Distribution of this document is illegal
, Stuvia.com - The study-notes marketplace
Programme in Safety Management: Module Code:
Examination Preparation Pack PSMP038
QUESTION 6
Compare and contrast “verbal communication and “written communication” in a table
format with reference made to definitions, limitations and benefits. (15)
Verbal communication Written communication
Definition Definition
Is mostly commonly used and is by means of Follows verbal communication and serves as the
speech or word of mouth. ‘back-up’ of verbal message.
Limitations Limitations
• The speaker needs to carefully prepare the • The reader needs the ability to understand the
message that he/she wants to convey to limit written message.
confusion and enhance understanding.
• The speaker needs to consider the competence • The reader must understand and have reading
level and language of the listener. skills for the language the message is written in.
• The listener needs to indicate he/she • The written message might be too long or have
understands the message. much information for the reader to take in.
• The language used needs to be clear and
simple to enhance understanding of the
message.
• Not all individuals have good communication
skills and are fluent in conveying verbal
information.
Benefits Benefits
• Is less formal than written communication. • Electronic messages can be corrected and
improved during compilation.
• The information can be conveyed more • The message can be read and used more than
quickly and in the work area. once, enhancing the understanding of the
information being conveyed.
• The message remains as a record.
• Multiple copies can be made of the message.
Compiled by: Bravellipius 7
Downloaded by: thabangj166 |
Distribution of this document is illegal
PSMP038 Examination Preparation
2021-2022
written by
SafetyManagement
www.stuvia.com
Downloaded by: thabangj166 |
Distribution of this document is illegal
, Stuvia.com - The study-notes marketplace
Exam Date: 25/01/2022
Examination Preparation 2021 - 2022
MANAGE SAFETY IN THE WORKPLACE
PSMP038
Programme in Safety Management
Centre for Business Management
DISCLAIMER INFORMATION:
This examination preparation was compiled by a student using previous question
papers and tutorial letters from 2017 – 2021. Please note that this paper does NOT
represent the true reflection of the exam paper to be written.
Exam target: 75%
Downloaded by: thabangj166 |
Distribution of this document is illegal
, Stuvia.com - The study-notes marketplace
Programme in Safety Management: Module Code:
Examination Preparation Pack PSMP038
QUESTION 1
The ultimate desire for any organization is to be successful, productive and safe. Explain
the nature of safety management in the workplace including the factors needed to provide
direction, policies and procedures. (10)
Any organization strives to reduce
❖ A proper health and safety policy.
❖ Clear health and safety goals and objectives.
❖ Clear health and safety responsibilities and accountabilities.
❖ Clear health and safety rules for specific types of work.
❖ Set procedures addressing health and safety in the workplace.
❖ Proper identification of workplace hazards.
❖ Control and prevention of workplace hazards.
❖ Health and safety training and awareness.
Compiled by: Bravellipius 2
Downloaded by: thabangj166 |
Distribution of this document is illegal
, Stuvia.com - The study-notes marketplace
Programme in Safety Management: Module Code:
Examination Preparation Pack PSMP038
QUESTION 2
Organizational leaders foster safety accountability through three principles. Relate and
explain the accountability principals. (10)
Context Direction Tracking
• People – understand their • People – develop clear • Tracking measures
roles in safety in an objectives tied to safety performance against
organization. goals. objectives through
• Desired behavior is • Employees – adhere to effective monitoring.
created. rules and procedures and • Leaders ensure
• Employees – are participate in safety effectiveness of processes
committed to safety and programmes. and systems by using data
express safety concerns. • Employee goals and collected and providing
• Management – promotes responsibilities – focus feedback.
good safety practices and on systems and activities
provides feedback. driving safety outcomes.
• Reward safe work • Accountability for safety
procedures. will increase safe work
procedures and behaviors.
Compiled by: Bravellipius 3
Downloaded by: thabangj166 |
Distribution of this document is illegal
, Stuvia.com - The study-notes marketplace
Programme in Safety Management: Module Code:
Examination Preparation Pack PSMP038
QUESTION 3
A health and safety plan provide an understanding of how all the safety and health
documents and records fit together in the health and safety management system. Identify
the components/topics to be included in a health and safety plan and provide a motivation
on the relevance of each component/topic. (20)
❖ Purpose
The purpose of this document is to establish a plan for implementing the Company’s
safety program during operation.
❖ Health and safety policy
.......... is committed to proving a safe and healthy environment for all personnel, and
visitors to the site.
❖ Mission statement
All employees working on this project are important.
❖ Responsibilities
An organization chart detailing the management structure for the project shall be
compiled and displayed in the site office.
❖ Health and safety representatives
.................... will designate, in writing, a specified period to select a health and safety
representatives for every work area or department.
❖ Health and safety committee
................... will designate, in writing, a specified period to select a health and safety
committee, where two or more health and safety representatives will have been
designated.
❖ Training
All employees, management personnel and visitors shall undergo induction training
carried out by the Site Manager or a designated deputy before going onto site for the first
time.
❖ Emergency evacuation and operations plan
.................. will develop procedures for the evacuation of employees and facilities in
case of an emergency such as fire or bomb threat.
Compiled by: Bravellipius 4
Downloaded by: thabangj166 |
Distribution of this document is illegal
, Stuvia.com - The study-notes marketplace
Programme in Safety Management: Module Code:
Examination Preparation Pack PSMP038
❖ First-aid
A first aid box will be provided and allocated to a trained, certified first aider. Every
injury occurring on site will be treated and reported.
❖ Accident and illness prevention plan
................ will incorporate employees, specifically knowledgeable employees, to
identify possible hazards in the different work areas or departments.
QUESTION 4
“Leadership commitment and support are essential for an effective health and safety
management system”. Defend the advantages an organization will experience if the
statement is implemented within the organization. (5)
❖ Safe work practices are encouraged and expected from top to bottom.
❖ Employees are helped to recognize their role in protecting their own safety and that of
others.
❖ All levels of management understand their responsibility and accountability for the health
and safety of all employees.
❖ Medium-level and lower-level management are empowered and responsible to ensure
equipment and workplaces do not pose unnecessary hazards and risks
❖ Safety leaders are identified and expected to co-ordinate the workplace’s health and
safety responsibilities, with direct access to and the support of top-level management.
Compiled by: Bravellipius 5
Downloaded by: thabangj166 |
Distribution of this document is illegal
, Stuvia.com - The study-notes marketplace
Programme in Safety Management: Module Code:
Examination Preparation Pack PSMP038
QUESTION 5
Describe the audit protocols to be used when conducting an audit. (10)
❖ Members of the safety committee will be requested to provide specific information and
copies of documentation such as the safety handbook, health and safety rules, examples
of risk assessments, internal inspection reports, consultation arrangements, health and
safety training records and methods for communicating health and safety information.
❖ The auditor will assess the necessary documentation.
❖ The auditor will interview the heads of departments, supervisors, safety representatives
and members of the safety committee using the appropriate audit question set.
❖ Using positive answers gained from the audit set of questions, the auditor will select
particular areas or subjects as part of the verification process.
❖ The first draft of the audit report will be sent to management and the safety committee for
comment.
❖ Where necessary, points of issue and accuracy will be discussed with management and
the safety committee.
❖ The final audit report will be sent to management and the members of the safety
committee as well as the union representative.
Compiled by: Bravellipius 6
Downloaded by: thabangj166 |
Distribution of this document is illegal
, Stuvia.com - The study-notes marketplace
Programme in Safety Management: Module Code:
Examination Preparation Pack PSMP038
QUESTION 6
Compare and contrast “verbal communication and “written communication” in a table
format with reference made to definitions, limitations and benefits. (15)
Verbal communication Written communication
Definition Definition
Is mostly commonly used and is by means of Follows verbal communication and serves as the
speech or word of mouth. ‘back-up’ of verbal message.
Limitations Limitations
• The speaker needs to carefully prepare the • The reader needs the ability to understand the
message that he/she wants to convey to limit written message.
confusion and enhance understanding.
• The speaker needs to consider the competence • The reader must understand and have reading
level and language of the listener. skills for the language the message is written in.
• The listener needs to indicate he/she • The written message might be too long or have
understands the message. much information for the reader to take in.
• The language used needs to be clear and
simple to enhance understanding of the
message.
• Not all individuals have good communication
skills and are fluent in conveying verbal
information.
Benefits Benefits
• Is less formal than written communication. • Electronic messages can be corrected and
improved during compilation.
• The information can be conveyed more • The message can be read and used more than
quickly and in the work area. once, enhancing the understanding of the
information being conveyed.
• The message remains as a record.
• Multiple copies can be made of the message.
Compiled by: Bravellipius 7
Downloaded by: thabangj166 |
Distribution of this document is illegal
