OAD 138: Records & Information
Management - Final Quiz Questions
Questions with 100% Correct Answers
A record is stored information made or received by an organization that is
evidence of its operations and has value requiring its retention for a specific
period of time. Correct Answer: True
Vital records are considered necessary for mission critical business operations.
Correct Answer: True
Reference documents contain information used in the organization's day-to-
day operations. Correct Answer: False
General correspondence and bank statements are in which records value
category? Correct Answer: Useful
An example of an important record is the memo announcing the annual
company picnic. Correct Answer: False
As a business customer, every time you buy a product or service, you are
creating a record of that transaction. Correct Answer: True
Records classified by their value to the organization fall into one of these four
categories: Correct Answer: Vital, important, useful, or nonessential
Students interested in understanding the paperwork connected with an
organization's day-to-day operations would concentrate their records studies on
Correct Answer: transaction documents.
,At the end of the number of years indicated on the retention schedule, records
are disposed either by destruction or by transfer to a permanent storage place.
Correct Answer: True
An automated system for scanning, storing, retrieving, and managing images of
physical records is Correct Answer: document imaging.
The five phases of the records and information life cycle are Correct Answer:
creation, distribution, use, maintenance, and disposition.
Financial records should be classified as important records rather than as useful
records. Correct Answer: True
Filing, storing, retrieval, and protection of records are part of the maintenance
phase of the records and information life cycle. Correct Answer: True
Filing is only one step in the records and information life cycle. Correct Answer:
True
E-mails are private and cannot be used in a court of law. Correct Answer: False
External records are created for use within the company.
Group of answer choices Correct Answer: False
By following proper records and information management procedures,
information is available at the right time for making effective management
decisions. Correct Answer: True
Which of the following best describes records management? Correct Answer:
systematic control of all records from their creation to ultimate disposition
Procedure manuals and handbooks have historical value to the organization.
Correct Answer: False
,Policy and procedures manuals are Correct Answer: of administrative value to
the firm.
Even though more businesses than ever are investing in new technologies, using
physical records continues to be a fact of office life. Correct Answer: True
The International Organization for Standardization (ISO) 15489 defines a record
as information created, received, and maintained as evidence and information
by an organization or person in pursuance of Correct Answer: legal obligations
or in the transaction of business.
What is the best method for protecting your vital and important records?
Correct Answer: identify a single location to store all vital papers and
information
inventory the records kept only on computers including account numbers, user
ids, and passwords
make routine backups of your computer records and store them in a separate
location
All of the above
Initially, the purpose of computer application software was to facilitate the
creation of physical records. Correct Answer: True
, Records that document the organization's operations and major shifts of
direction over the years are considered to be of what value and type? Correct
Answer: historical
When a decision is made to keep the record for use at a later date, it must be
stored, retrieved, and protected. Correct Answer: True
Records management has not changed in the last 50 years. Correct Answer:
False
Internal records are used in an organization for information to carry on the
operations of the firm over long periods. Correct Answer: False
Inaccurate classification of records as they are created and revised is a
symptom of what type of problem? Correct Answer: human
Which of the following statements best describe RIM challenges? Correct
Answer: New laws and regulations, business processes are amended and
streamlined, new risks, the pace of technological change, and new record
formats
The operating level of records management workers includes the Correct
Answer: workers responsible for routine filing and retrieving.
Federal legislation balances and protects Correct Answer: an individual's right to
privacy.
Enterprise content management (ECM) is the term used to describe the
technologies, tools, and methods used to Correct Answer: capture, manage,
store, preserve, and deliver content or information across an enterprise.
Management - Final Quiz Questions
Questions with 100% Correct Answers
A record is stored information made or received by an organization that is
evidence of its operations and has value requiring its retention for a specific
period of time. Correct Answer: True
Vital records are considered necessary for mission critical business operations.
Correct Answer: True
Reference documents contain information used in the organization's day-to-
day operations. Correct Answer: False
General correspondence and bank statements are in which records value
category? Correct Answer: Useful
An example of an important record is the memo announcing the annual
company picnic. Correct Answer: False
As a business customer, every time you buy a product or service, you are
creating a record of that transaction. Correct Answer: True
Records classified by their value to the organization fall into one of these four
categories: Correct Answer: Vital, important, useful, or nonessential
Students interested in understanding the paperwork connected with an
organization's day-to-day operations would concentrate their records studies on
Correct Answer: transaction documents.
,At the end of the number of years indicated on the retention schedule, records
are disposed either by destruction or by transfer to a permanent storage place.
Correct Answer: True
An automated system for scanning, storing, retrieving, and managing images of
physical records is Correct Answer: document imaging.
The five phases of the records and information life cycle are Correct Answer:
creation, distribution, use, maintenance, and disposition.
Financial records should be classified as important records rather than as useful
records. Correct Answer: True
Filing, storing, retrieval, and protection of records are part of the maintenance
phase of the records and information life cycle. Correct Answer: True
Filing is only one step in the records and information life cycle. Correct Answer:
True
E-mails are private and cannot be used in a court of law. Correct Answer: False
External records are created for use within the company.
Group of answer choices Correct Answer: False
By following proper records and information management procedures,
information is available at the right time for making effective management
decisions. Correct Answer: True
Which of the following best describes records management? Correct Answer:
systematic control of all records from their creation to ultimate disposition
Procedure manuals and handbooks have historical value to the organization.
Correct Answer: False
,Policy and procedures manuals are Correct Answer: of administrative value to
the firm.
Even though more businesses than ever are investing in new technologies, using
physical records continues to be a fact of office life. Correct Answer: True
The International Organization for Standardization (ISO) 15489 defines a record
as information created, received, and maintained as evidence and information
by an organization or person in pursuance of Correct Answer: legal obligations
or in the transaction of business.
What is the best method for protecting your vital and important records?
Correct Answer: identify a single location to store all vital papers and
information
inventory the records kept only on computers including account numbers, user
ids, and passwords
make routine backups of your computer records and store them in a separate
location
All of the above
Initially, the purpose of computer application software was to facilitate the
creation of physical records. Correct Answer: True
, Records that document the organization's operations and major shifts of
direction over the years are considered to be of what value and type? Correct
Answer: historical
When a decision is made to keep the record for use at a later date, it must be
stored, retrieved, and protected. Correct Answer: True
Records management has not changed in the last 50 years. Correct Answer:
False
Internal records are used in an organization for information to carry on the
operations of the firm over long periods. Correct Answer: False
Inaccurate classification of records as they are created and revised is a
symptom of what type of problem? Correct Answer: human
Which of the following statements best describe RIM challenges? Correct
Answer: New laws and regulations, business processes are amended and
streamlined, new risks, the pace of technological change, and new record
formats
The operating level of records management workers includes the Correct
Answer: workers responsible for routine filing and retrieving.
Federal legislation balances and protects Correct Answer: an individual's right to
privacy.
Enterprise content management (ECM) is the term used to describe the
technologies, tools, and methods used to Correct Answer: capture, manage,
store, preserve, and deliver content or information across an enterprise.
