TCU EXAM 4 ISSUES IN ENGINEERING DESIGN QUESTIONS AND ANSWERS GRADED A+
Specifications - Answers A detailed, exact statement of particulars, especially a statement
prescribing materials, dimensions, and quality of work for something to be built, installed, or
manufactured. A detailed precise presentation or plan or proposal for something. A restriction
that is insisted upon as a condition for an agreement.
"Functional Specifications" - Answers Don't tell them what to provide but what the system is
required to do.
Two kinds of specifications - Answers Bid specification and procurement specification.
Bid Specification - Answers "Request for Quotation." Requests/Solicits Industrial responses
from perspective bidders for systems and solutions to meet the functional and technical
requirements.
Procurement specification - Answers To the winning supplier. The final Version with all
clarifications targeting a supplier for contract award and purchase order.
What are the standard requirements for all Specs - Answers 1. Signature page
2. Applicable Specifications, codes, and industry standards
3. Shipping
4. Bidder Responsibilities
5. Delivery Cover and Cost
What makes a good specification? - Answers Cover all bases, encourage suppliers - large
number of responses, avoid supplier confusion, and weed out pretenders.
Risk - Answers A potential problem or threat that could affect the program's ability to meet its
operational capability and performance, technical, cost, schedule, financial, or other objectives.
Opportunity - Answers A potential initiative, such as performing a task more efficiently, that if
implemented, could improve the programs ability to meet it's operational capability and
performance and other objectives.
Problem - Answers An undesirable event that has occurred. Since the adverse impact has been
realized, it is no longer a risk and it must be handled through corrective actions.
Responsibility - Answers Ensure all risks pertaining to an assigned program are identified and
mitigated.
What is necessary for the successful application of Risk Management? - Answers An
understanding of both the basic mechanics of its implementation and the culture that must
, exist in order for stakeholders to effectively participate.
Mechanization of Risk Management - Answers Includes the details involved in performing the
five elements of risk management.
Five elements of risk management - Answers Planning, identification, assessment, handling, and
monitoring.
The culture involved in Risk Management - Answers The "environment" which must be
developed and the "attitude" which must exist in all personnel, management and stakeholders.
Planning Step of Risk Management Process Flow - Answers Includes the development of the
who, what , when, where, and how of the implementation of the process on the program. The
risk process is iterative, the risk management plan is continually reviewed and updated as
internal and external requirements mature or change.
Identification Step of Risk Management Process Flow - Answers During this step, risk
management process stakeholders identify potential risk/opportunities. Risk and Opportunities
are identified by stakeholders through the use of workshops, team meetings, one-on-one
interviews.
Assessment Step of Risk Management Process Flow - Answers Risk and opportunity -
qualitative and quantitative. Risk scoring matrix used.
Qualitative risk and opportunity assessment - Answers Results in high, moderate or low score
provides the basis for prioritization of potential risks and opportunities. Based on two criteria;
likelihood and consequence of occurrence.
Two criteria that determine level of risk - Answers Likelihood and consequence of occurrence.
Quantitative risk and opportunity assessment - Answers Allows Program Management to
allocate Management Reserve based on a ROM estimate of;
1. Cost impact if the risk occurs
2. Cost impact if the opportunity is achieved
3. Cost of the implementation of the mitigation/achievement plans
Handling Step of Risk Management Process Flow - Answers A strategy is selected for how to
handle the identified and assessed risks/opportunities.
Handling for risks/opportunities that are assessed as low - Answers They do not require
mitigation plans but are included on the watch list. The watch list is reviewed at regular intervals
to determine if candidates need to be re-assessed.
Handling for risks/opportunities that are assessed as high or moderate - Answers A handling
Specifications - Answers A detailed, exact statement of particulars, especially a statement
prescribing materials, dimensions, and quality of work for something to be built, installed, or
manufactured. A detailed precise presentation or plan or proposal for something. A restriction
that is insisted upon as a condition for an agreement.
"Functional Specifications" - Answers Don't tell them what to provide but what the system is
required to do.
Two kinds of specifications - Answers Bid specification and procurement specification.
Bid Specification - Answers "Request for Quotation." Requests/Solicits Industrial responses
from perspective bidders for systems and solutions to meet the functional and technical
requirements.
Procurement specification - Answers To the winning supplier. The final Version with all
clarifications targeting a supplier for contract award and purchase order.
What are the standard requirements for all Specs - Answers 1. Signature page
2. Applicable Specifications, codes, and industry standards
3. Shipping
4. Bidder Responsibilities
5. Delivery Cover and Cost
What makes a good specification? - Answers Cover all bases, encourage suppliers - large
number of responses, avoid supplier confusion, and weed out pretenders.
Risk - Answers A potential problem or threat that could affect the program's ability to meet its
operational capability and performance, technical, cost, schedule, financial, or other objectives.
Opportunity - Answers A potential initiative, such as performing a task more efficiently, that if
implemented, could improve the programs ability to meet it's operational capability and
performance and other objectives.
Problem - Answers An undesirable event that has occurred. Since the adverse impact has been
realized, it is no longer a risk and it must be handled through corrective actions.
Responsibility - Answers Ensure all risks pertaining to an assigned program are identified and
mitigated.
What is necessary for the successful application of Risk Management? - Answers An
understanding of both the basic mechanics of its implementation and the culture that must
, exist in order for stakeholders to effectively participate.
Mechanization of Risk Management - Answers Includes the details involved in performing the
five elements of risk management.
Five elements of risk management - Answers Planning, identification, assessment, handling, and
monitoring.
The culture involved in Risk Management - Answers The "environment" which must be
developed and the "attitude" which must exist in all personnel, management and stakeholders.
Planning Step of Risk Management Process Flow - Answers Includes the development of the
who, what , when, where, and how of the implementation of the process on the program. The
risk process is iterative, the risk management plan is continually reviewed and updated as
internal and external requirements mature or change.
Identification Step of Risk Management Process Flow - Answers During this step, risk
management process stakeholders identify potential risk/opportunities. Risk and Opportunities
are identified by stakeholders through the use of workshops, team meetings, one-on-one
interviews.
Assessment Step of Risk Management Process Flow - Answers Risk and opportunity -
qualitative and quantitative. Risk scoring matrix used.
Qualitative risk and opportunity assessment - Answers Results in high, moderate or low score
provides the basis for prioritization of potential risks and opportunities. Based on two criteria;
likelihood and consequence of occurrence.
Two criteria that determine level of risk - Answers Likelihood and consequence of occurrence.
Quantitative risk and opportunity assessment - Answers Allows Program Management to
allocate Management Reserve based on a ROM estimate of;
1. Cost impact if the risk occurs
2. Cost impact if the opportunity is achieved
3. Cost of the implementation of the mitigation/achievement plans
Handling Step of Risk Management Process Flow - Answers A strategy is selected for how to
handle the identified and assessed risks/opportunities.
Handling for risks/opportunities that are assessed as low - Answers They do not require
mitigation plans but are included on the watch list. The watch list is reviewed at regular intervals
to determine if candidates need to be re-assessed.
Handling for risks/opportunities that are assessed as high or moderate - Answers A handling
