OAD 138 EXAM QUESTIONS AND ANSWERS
What type of index is needed when numbers are used to identify specific subjects? - CORRECT
ANSWER✅✅a numeric index
The dictionary subject arrangement is not recommended - CORRECT ANSWER✅✅when the volume of
records is greater than the amount that could be stored in two file drawers.
When preparing a document to be filed in a subject file, write the subject title - CORRECT
ANSWER✅✅at the top right corner of the letter
Folder label captions on general subject folders in the dictionary file arrangement include - CORRECT
ANSWER✅✅the alphabet letter and the subject title.
One way to expand subject files is to - CORRECT ANSWER✅✅add subdivisions to main subject titles.
Which of the following statements is an important guideline for filing by subject? - CORRECT
ANSWER✅✅All of them
How can misfiles be reduced when filing by subject? - CORRECT ANSWER✅✅Color code folder labels
for each subject guide
A master index may also be called a - CORRECT ANSWER✅✅subject list
Subject records storage is - CORRECT ANSWER✅✅an indirect access storage method.
Which numeric coding system is based on the assignment of number ranges to subjects? - CORRECT
ANSWER✅✅block-numeric
Which of the following statements about the general alphabetic file is incorrect? - CORRECT
ANSWER✅✅The alphabetic index must be referenced before retrieving a record from the general
alphabetic file
, How does a filer code a document for a new correspondent or subject that does not have an assigned
number? - CORRECT ANSWER✅✅Write the letter G in the upper right corner of the document and code
the filing segment.
The numeric coding system often used in libraries is - CORRECT ANSWER✅✅decimal-numeric
Which of the following statements is a disadvantage of using consecutive numeric records storage? -
CORRECT ANSWER✅✅Congestion occurs around the end of the file where new records are added.
Which of the following statements is an advantage of using consecutive numeric records storage? -
CORRECT ANSWER✅✅all of them
Which of the following records typically have preprinted numbers and do not need assigned numbers? -
CORRECT ANSWER✅✅purchase orders
Tickler files are a form of which method of records storage? - CORRECT ANSWER✅✅chronological
Which of the following items is a component of the consecutive numbering method? - CORRECT
ANSWER✅✅accession logThe primary purpose of using an accession log is to avoid assigning the same
number twice
In a geographic file arranged by country and then city in a location name guide plan, where would you
file a letter from a company that does not have an individual folder for the correspondent or a city
folder in the file? - CORRECT ANSWER✅✅in a general state folder
Which geographic guide plan has location names on primary guides? - CORRECT ANSWER✅✅location
name guide plan
What is a good location to keep a printed copy of a master index for quick reference? - CORRECT
ANSWER✅✅front of file drawer
What type of index is needed when numbers are used to identify specific subjects? - CORRECT
ANSWER✅✅a numeric index
The dictionary subject arrangement is not recommended - CORRECT ANSWER✅✅when the volume of
records is greater than the amount that could be stored in two file drawers.
When preparing a document to be filed in a subject file, write the subject title - CORRECT
ANSWER✅✅at the top right corner of the letter
Folder label captions on general subject folders in the dictionary file arrangement include - CORRECT
ANSWER✅✅the alphabet letter and the subject title.
One way to expand subject files is to - CORRECT ANSWER✅✅add subdivisions to main subject titles.
Which of the following statements is an important guideline for filing by subject? - CORRECT
ANSWER✅✅All of them
How can misfiles be reduced when filing by subject? - CORRECT ANSWER✅✅Color code folder labels
for each subject guide
A master index may also be called a - CORRECT ANSWER✅✅subject list
Subject records storage is - CORRECT ANSWER✅✅an indirect access storage method.
Which numeric coding system is based on the assignment of number ranges to subjects? - CORRECT
ANSWER✅✅block-numeric
Which of the following statements about the general alphabetic file is incorrect? - CORRECT
ANSWER✅✅The alphabetic index must be referenced before retrieving a record from the general
alphabetic file
, How does a filer code a document for a new correspondent or subject that does not have an assigned
number? - CORRECT ANSWER✅✅Write the letter G in the upper right corner of the document and code
the filing segment.
The numeric coding system often used in libraries is - CORRECT ANSWER✅✅decimal-numeric
Which of the following statements is a disadvantage of using consecutive numeric records storage? -
CORRECT ANSWER✅✅Congestion occurs around the end of the file where new records are added.
Which of the following statements is an advantage of using consecutive numeric records storage? -
CORRECT ANSWER✅✅all of them
Which of the following records typically have preprinted numbers and do not need assigned numbers? -
CORRECT ANSWER✅✅purchase orders
Tickler files are a form of which method of records storage? - CORRECT ANSWER✅✅chronological
Which of the following items is a component of the consecutive numbering method? - CORRECT
ANSWER✅✅accession logThe primary purpose of using an accession log is to avoid assigning the same
number twice
In a geographic file arranged by country and then city in a location name guide plan, where would you
file a letter from a company that does not have an individual folder for the correspondent or a city
folder in the file? - CORRECT ANSWER✅✅in a general state folder
Which geographic guide plan has location names on primary guides? - CORRECT ANSWER✅✅location
name guide plan
What is a good location to keep a printed copy of a master index for quick reference? - CORRECT
ANSWER✅✅front of file drawer
