OAD 138 ACTUAL UPDATED Questions
and CORRECT Answers
What type of index is needed when numbers are used to identify specific subjects? - CORRECT
ANSWERS a numeric index
The dictionary subject arrangement is not recommended - CORRECT ANSWERS when
the volume of records is greater than the amount that could be stored in two file drawers.
When preparing a document to be filed in a subject file, write the subject title - CORRECT
ANSWERS at the top right corner of the letter
Folder label captions on general subject folders in the dictionary file arrangement include -
CORRECT ANSWERS the alphabet letter and the subject title.
One way to expand subject files is to - CORRECT ANSWERS add subdivisions to main
subject titles.
Which of the following statements is an important guideline for filing by subject? - CORRECT
ANSWERS All of them
How can misfiles be reduced when filing by subject? - CORRECT ANSWERS Color code
folder labels for each subject guide
A master index may also be called a - CORRECT ANSWERS subject list
Subject records storage is - CORRECT ANSWERS an indirect access storage method.
Which numeric coding system is based on the assignment of number ranges to subjects? -
CORRECT ANSWERS block-numeric
, Which of the following statements about the general alphabetic file is incorrect? - CORRECT
ANSWERS The alphabetic index must be referenced before retrieving a record from the
general alphabetic file
How does a filer code a document for a new correspondent or subject that does not have an
assigned number? - CORRECT ANSWERS Write the letter G in the upper right corner of
the document and code the filing segment.
The numeric coding system often used in libraries is - CORRECT ANSWERS decimal-
numeric
Which of the following statements is a disadvantage of using consecutive numeric records
storage? - CORRECT ANSWERS Congestion occurs around the end of the file where new
records are added.
Which of the following statements is an advantage of using consecutive numeric records
storage? - CORRECT ANSWERS all of them
Which of the following records typically have preprinted numbers and do not need assigned
numbers? - CORRECT ANSWERS purchase orders
Tickler files are a form of which method of records storage? - CORRECT
ANSWERS chronological
Which of the following items is a component of the consecutive numbering method? -
CORRECT ANSWERS accession logThe primary purpose of using an accession log is to
avoid assigning the same number twice
In a geographic file arranged by country and then city in a location name guide plan, where
would you file a letter from a company that does not have an individual folder for the
correspondent or a city folder in the file? - CORRECT ANSWERS in a general state folder
and CORRECT Answers
What type of index is needed when numbers are used to identify specific subjects? - CORRECT
ANSWERS a numeric index
The dictionary subject arrangement is not recommended - CORRECT ANSWERS when
the volume of records is greater than the amount that could be stored in two file drawers.
When preparing a document to be filed in a subject file, write the subject title - CORRECT
ANSWERS at the top right corner of the letter
Folder label captions on general subject folders in the dictionary file arrangement include -
CORRECT ANSWERS the alphabet letter and the subject title.
One way to expand subject files is to - CORRECT ANSWERS add subdivisions to main
subject titles.
Which of the following statements is an important guideline for filing by subject? - CORRECT
ANSWERS All of them
How can misfiles be reduced when filing by subject? - CORRECT ANSWERS Color code
folder labels for each subject guide
A master index may also be called a - CORRECT ANSWERS subject list
Subject records storage is - CORRECT ANSWERS an indirect access storage method.
Which numeric coding system is based on the assignment of number ranges to subjects? -
CORRECT ANSWERS block-numeric
, Which of the following statements about the general alphabetic file is incorrect? - CORRECT
ANSWERS The alphabetic index must be referenced before retrieving a record from the
general alphabetic file
How does a filer code a document for a new correspondent or subject that does not have an
assigned number? - CORRECT ANSWERS Write the letter G in the upper right corner of
the document and code the filing segment.
The numeric coding system often used in libraries is - CORRECT ANSWERS decimal-
numeric
Which of the following statements is a disadvantage of using consecutive numeric records
storage? - CORRECT ANSWERS Congestion occurs around the end of the file where new
records are added.
Which of the following statements is an advantage of using consecutive numeric records
storage? - CORRECT ANSWERS all of them
Which of the following records typically have preprinted numbers and do not need assigned
numbers? - CORRECT ANSWERS purchase orders
Tickler files are a form of which method of records storage? - CORRECT
ANSWERS chronological
Which of the following items is a component of the consecutive numbering method? -
CORRECT ANSWERS accession logThe primary purpose of using an accession log is to
avoid assigning the same number twice
In a geographic file arranged by country and then city in a location name guide plan, where
would you file a letter from a company that does not have an individual folder for the
correspondent or a city folder in the file? - CORRECT ANSWERS in a general state folder
