Exam 4 OAD138 ACTUAL UPDATED
Questions and CORRECT Answers
File name - CORRECT ANSWERS a unique name given to a file stored for computer use.
PDF - CORRECT ANSWERS Portable Document Format. A file format that can be saved
in order to prevent the document from being altered.
Compressed file - CORRECT ANSWERS also called a zip file, allows large documents to
be saved with less storage space
electronic folder - CORRECT ANSWERS also called a directory. a subdivision of storage
space created to house files.
operating system - CORRECT ANSWERS an organized collection of software that
controls the overall operations of a computer. Ex: Windows 10.
classification - CORRECT ANSWERS the process of deciding the name or code by which
a file will be stored & retrieved. Units and subjects become fields and keywords.
metadata - CORRECT ANSWERS structured information that describes, explains, locates
or make it easier to retrieve information. Common elements include the title, subject, author,
keywords, date, and comments.Metadata by itself is not a record but helps manage records.
taxonomy - CORRECT ANSWERS a high-level, hierarchical classification system for
records. An enterprise-wide taxonomy usually has three levels-Level 1 is a key business area
(Sales)-Level 2 is a function within a business area (Marketing)-Level 3 is a specialization or
process within a function (Market Research)
File plan - CORRECT ANSWERS a classification scheme that defines and identifies all
files, including indexing and storage of the files and referencing the disposition schedule.May
include file numbers at each level to aid in retrieval.
, Use and distribution - CORRECT ANSWERS disseminating the records to the proper
person/place. It can be done through email, internet, intranet, or shared folders.
Are emails company property? - CORRECT ANSWERS Emails transmitted through
company property are considered company property and subject to management.
intranet - CORRECT ANSWERS a self-contained system allowing local or restricted
communications, especially a private network created using World Wide Web software. Allows
companies to use and store information that can only be accessed by themselves.
HTML - CORRECT ANSWERS the language that Internet browsers use to interpret and
display information.
shared folders - CORRECT ANSWERS a place that uses company intranet so that items
can be placed on the "cloud" in order to be created, viewed, saved and edited by others.
data migration - CORRECT ANSWERS copying electronic folders and files onto new
media. Ex: copying an email onto a jump drive or copying a VHS movie onto DVD
backup - CORRECT ANSWERS is a copy of electronic files and/or folders. Typically
made as a precaution against the loss or damage of the original data.
storage copies - CORRECT ANSWERS also called master copies. Copies of electronic
records that are recorded onto magnetic or optical media
disposition - CORRECT ANSWERS either destroying or indefinitely preserving a record.
degaussing - CORRECT ANSWERS applying a strong magnetic field to tapes & hard
drives
Questions and CORRECT Answers
File name - CORRECT ANSWERS a unique name given to a file stored for computer use.
PDF - CORRECT ANSWERS Portable Document Format. A file format that can be saved
in order to prevent the document from being altered.
Compressed file - CORRECT ANSWERS also called a zip file, allows large documents to
be saved with less storage space
electronic folder - CORRECT ANSWERS also called a directory. a subdivision of storage
space created to house files.
operating system - CORRECT ANSWERS an organized collection of software that
controls the overall operations of a computer. Ex: Windows 10.
classification - CORRECT ANSWERS the process of deciding the name or code by which
a file will be stored & retrieved. Units and subjects become fields and keywords.
metadata - CORRECT ANSWERS structured information that describes, explains, locates
or make it easier to retrieve information. Common elements include the title, subject, author,
keywords, date, and comments.Metadata by itself is not a record but helps manage records.
taxonomy - CORRECT ANSWERS a high-level, hierarchical classification system for
records. An enterprise-wide taxonomy usually has three levels-Level 1 is a key business area
(Sales)-Level 2 is a function within a business area (Marketing)-Level 3 is a specialization or
process within a function (Market Research)
File plan - CORRECT ANSWERS a classification scheme that defines and identifies all
files, including indexing and storage of the files and referencing the disposition schedule.May
include file numbers at each level to aid in retrieval.
, Use and distribution - CORRECT ANSWERS disseminating the records to the proper
person/place. It can be done through email, internet, intranet, or shared folders.
Are emails company property? - CORRECT ANSWERS Emails transmitted through
company property are considered company property and subject to management.
intranet - CORRECT ANSWERS a self-contained system allowing local or restricted
communications, especially a private network created using World Wide Web software. Allows
companies to use and store information that can only be accessed by themselves.
HTML - CORRECT ANSWERS the language that Internet browsers use to interpret and
display information.
shared folders - CORRECT ANSWERS a place that uses company intranet so that items
can be placed on the "cloud" in order to be created, viewed, saved and edited by others.
data migration - CORRECT ANSWERS copying electronic folders and files onto new
media. Ex: copying an email onto a jump drive or copying a VHS movie onto DVD
backup - CORRECT ANSWERS is a copy of electronic files and/or folders. Typically
made as a precaution against the loss or damage of the original data.
storage copies - CORRECT ANSWERS also called master copies. Copies of electronic
records that are recorded onto magnetic or optical media
disposition - CORRECT ANSWERS either destroying or indefinitely preserving a record.
degaussing - CORRECT ANSWERS applying a strong magnetic field to tapes & hard
drives
