GFEBS SPENDING CHAIN:
PURCHASE REQUISITIONS EXAM
2025 QUESTIONS AND ANSWERS
Purchase Requisition Processor - --Answer --•Serves as the PR initiator,
receiving and validating requirements and entering the PR.
•The Purchase Requisition Processor also makes changes and corrections to PRs as
required.
•They coordinate with the Purchase Requisition Interface Processing Monitor in
the event of interface errors.
Purchase Requisition Interface Processing Monitor - --Answer --Validates
inbound and outbound interfaces between GFEBS and partner systems and
resolves issues as necessary.
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 1
,Purchase Requisition Approval Maintainer - --Answer --•Maintains a table of
all Purchase Requisition Approvers.
•The table helps ensure that the PR workflow sends the PR to the appropriate
Purchase Requisition Approvers within an organization.
Purchase Requisition Approver - --Answer --Reviews, validates, and
approves PRs. the PR approval workflow carries the PR through a sequence of
approvers that always end with the Purchase Requisition Funds Certifier.
Purchase Requisition Funds Certifier - --Answer --•This role is normally
assigned to the Resource Manager (RM). PR Fund Certifiers ensure the proper
funds are cited on the purchase requisition. Fund Certification is always the last
step in the approval process and results in a commitment of funds.
•Carries the PR through a sequence of approvers that always end with the
Purchase Requisition Funds Certifier.
Contract Number - --Answer --(provide an example of the contract number
W91YTZ-12-C-0001) Contract number only required on PRs interfacing to
contracting. This must be in the header text and will better assist contracting when
awarding option years on a contract.
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 2
, Purchase Group - --Answer --Last 3 digits of the Contracting Offices
DoDAAC i.e. W91QV1.
The purchase group determines the contracting agency to which the PR is routed
to for award. This is a mandatory field which will be used on all PR types.
The purpose of the purchase group on a outbound MIPR is different and will be
covered in the approval section of this lesson.
Desired Vendor - --Answer --Cage Code for PRs going to contracting. If it
is a new requirement the cage code can be left blank.
Vendor Code for Misc Pay PRs. This is a mandatory field as information is
derived from the Vendor code to include the payment information.
DoDAAC of performing activity for MIPRs
Material Group - --Answer --Commitment Item where cost will be captured.
This is also commonly referred to as the Element of Resource.
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 3
PURCHASE REQUISITIONS EXAM
2025 QUESTIONS AND ANSWERS
Purchase Requisition Processor - --Answer --•Serves as the PR initiator,
receiving and validating requirements and entering the PR.
•The Purchase Requisition Processor also makes changes and corrections to PRs as
required.
•They coordinate with the Purchase Requisition Interface Processing Monitor in
the event of interface errors.
Purchase Requisition Interface Processing Monitor - --Answer --Validates
inbound and outbound interfaces between GFEBS and partner systems and
resolves issues as necessary.
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 1
,Purchase Requisition Approval Maintainer - --Answer --•Maintains a table of
all Purchase Requisition Approvers.
•The table helps ensure that the PR workflow sends the PR to the appropriate
Purchase Requisition Approvers within an organization.
Purchase Requisition Approver - --Answer --Reviews, validates, and
approves PRs. the PR approval workflow carries the PR through a sequence of
approvers that always end with the Purchase Requisition Funds Certifier.
Purchase Requisition Funds Certifier - --Answer --•This role is normally
assigned to the Resource Manager (RM). PR Fund Certifiers ensure the proper
funds are cited on the purchase requisition. Fund Certification is always the last
step in the approval process and results in a commitment of funds.
•Carries the PR through a sequence of approvers that always end with the
Purchase Requisition Funds Certifier.
Contract Number - --Answer --(provide an example of the contract number
W91YTZ-12-C-0001) Contract number only required on PRs interfacing to
contracting. This must be in the header text and will better assist contracting when
awarding option years on a contract.
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 2
, Purchase Group - --Answer --Last 3 digits of the Contracting Offices
DoDAAC i.e. W91QV1.
The purchase group determines the contracting agency to which the PR is routed
to for award. This is a mandatory field which will be used on all PR types.
The purpose of the purchase group on a outbound MIPR is different and will be
covered in the approval section of this lesson.
Desired Vendor - --Answer --Cage Code for PRs going to contracting. If it
is a new requirement the cage code can be left blank.
Vendor Code for Misc Pay PRs. This is a mandatory field as information is
derived from the Vendor code to include the payment information.
DoDAAC of performing activity for MIPRs
Material Group - --Answer --Commitment Item where cost will be captured.
This is also commonly referred to as the Element of Resource.
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 3
