FCCM Training Exam 2025
Questions and Answers
Procurement - ✔✔Term used in the government for purchasing goods or services,
receiving and inspection, inventory management, contract administration, and
disposal/surplus
Seven Stages of Public Procurement - ✔✔1. Need identification
2. Pre-solicitation
3. Solicitation preparation
4. Solicitation
5. Response Evaluation
6. Contract award
7. Contract management
Stage 1: Need Identification Process - ✔✔Identify the need for a commodity/service
and develop a plan to address that need. This stage includes:
-Need identification
-Budget identification
-Purchasing strategy
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,Categories of purchases - ✔✔-Emergency (non-competitive): delaying would cause
immediate danger
-Exceptional (non-competitive): Agencies are mandated to purchase from a specific
entity according to a contract
-Competitive solicitations
Stage 2: Pre-solicitation process - ✔✔Get background info to determine which method
of competitive solicitation is appropriate
What does a solicitation team do? - ✔✔-Ensures that solicitation will meet the
procurement need
-Define scope of procurement
-Identify public purpose
-Conduct a market analysis
-Estimate potential costs
Procurement need - ✔✔An identified lack of commodity or service
Payment Methods - ✔✔Cost reimbursement
Fixed price
Fixed rate
A combo of the aforementioned payment methods
Cost reimbursement - ✔✔The service provider is reimbursed for allowable
commodities/services related to the contract/grant
Fixed price - ✔✔Payment for a service is distributed at specific intervals (ex: weekly,
monthly)
COPYRIGHT © 2025 BY OLIVIA WEST, ALL RIGHTS RESERVED 2
, Fixed rate - ✔✔Payments are based on fixed rates, such as hourly rate of pay or per unit
delivered
Solicitation methods - ✔✔-Invitation to Bid (ITB): focused on price
-Request for Proposals (RFP): focused on price and quality
-Invitation to Negotiate (ITN): best value
Stage 3: Solicitation Preparation Process - ✔✔Preparing a competitive solicitation before
it is released to the vendor community. This stage includes:
-Planning, drafting, and reviewing the solicitation
-Preparing the solicitation documents for posting
-Selecting the evaluation or negotiation teams
Competitive solicitations MUST include - ✔✔-General Instruction to Respondents (PUR
1001)
-General Contract Conditions (PUR 1000)
Competitive solicitations GENERALLY include - ✔✔-An introduction that explains the
solicitation's goals
-Technical specifications/scope of work
-Special instructions to respondents (instructions may include how to respond,
evaluation criteria, basis of award criteria, timeline, and the identification of the
procurement officer)
-Special contract conditions
Should the procurement officer serve on the evaluation team? - ✔✔NO
COPYRIGHT © 2025 BY OLIVIA WEST, ALL RIGHTS RESERVED 3
Questions and Answers
Procurement - ✔✔Term used in the government for purchasing goods or services,
receiving and inspection, inventory management, contract administration, and
disposal/surplus
Seven Stages of Public Procurement - ✔✔1. Need identification
2. Pre-solicitation
3. Solicitation preparation
4. Solicitation
5. Response Evaluation
6. Contract award
7. Contract management
Stage 1: Need Identification Process - ✔✔Identify the need for a commodity/service
and develop a plan to address that need. This stage includes:
-Need identification
-Budget identification
-Purchasing strategy
COPYRIGHT © 2025 BY OLIVIA WEST, ALL RIGHTS RESERVED 1
,Categories of purchases - ✔✔-Emergency (non-competitive): delaying would cause
immediate danger
-Exceptional (non-competitive): Agencies are mandated to purchase from a specific
entity according to a contract
-Competitive solicitations
Stage 2: Pre-solicitation process - ✔✔Get background info to determine which method
of competitive solicitation is appropriate
What does a solicitation team do? - ✔✔-Ensures that solicitation will meet the
procurement need
-Define scope of procurement
-Identify public purpose
-Conduct a market analysis
-Estimate potential costs
Procurement need - ✔✔An identified lack of commodity or service
Payment Methods - ✔✔Cost reimbursement
Fixed price
Fixed rate
A combo of the aforementioned payment methods
Cost reimbursement - ✔✔The service provider is reimbursed for allowable
commodities/services related to the contract/grant
Fixed price - ✔✔Payment for a service is distributed at specific intervals (ex: weekly,
monthly)
COPYRIGHT © 2025 BY OLIVIA WEST, ALL RIGHTS RESERVED 2
, Fixed rate - ✔✔Payments are based on fixed rates, such as hourly rate of pay or per unit
delivered
Solicitation methods - ✔✔-Invitation to Bid (ITB): focused on price
-Request for Proposals (RFP): focused on price and quality
-Invitation to Negotiate (ITN): best value
Stage 3: Solicitation Preparation Process - ✔✔Preparing a competitive solicitation before
it is released to the vendor community. This stage includes:
-Planning, drafting, and reviewing the solicitation
-Preparing the solicitation documents for posting
-Selecting the evaluation or negotiation teams
Competitive solicitations MUST include - ✔✔-General Instruction to Respondents (PUR
1001)
-General Contract Conditions (PUR 1000)
Competitive solicitations GENERALLY include - ✔✔-An introduction that explains the
solicitation's goals
-Technical specifications/scope of work
-Special instructions to respondents (instructions may include how to respond,
evaluation criteria, basis of award criteria, timeline, and the identification of the
procurement officer)
-Special contract conditions
Should the procurement officer serve on the evaluation team? - ✔✔NO
COPYRIGHT © 2025 BY OLIVIA WEST, ALL RIGHTS RESERVED 3
