CTCM Exam
Certified Texas Contract Manager Exam Study
Guide
Latest Updated Study Guide 2025/2026
Vendor Communication consists of all of the following except.
A. Avoids situations that could appear to show favoritism to a specific vendor
B. is constant throughout the life of a contract
C. Allows communication by the end user during solicitation as long as they communicate to
all vendors
D. Is allowable and unallowable depending on the circumstance. - ansC. Allows
communication by the end user during solicitation as long as they communicate to all vendors
The Statewide Procurement Division is part of the Comptroller's office and is responsible for
everything except.
A. Is directed by the State of Texas Chief Procurement Officer
B. Assists and oversees all statewide procurement
C. Provides assistance to procurement professionals conducting procurements under
delegated authority
D. Responsible for the training program for all State of Texas Purchasers - ansA. Is directed
by the State of Texas Chief Procurement Officer
Procurement consists of the following roles:
A. Purchasing, Contract Development and Contract Monitoring
B. Contract Management, Purchasing and Contract Development
C. Procurement, Statement of Work and Vendor Oversight
D. Procurement, Contract Development and Contract Management - ansB. Contract
Management, Purchasing and Contract Development
To obtain Certification as a Contract Developer or Manager in the state you must:
A. Attend the required training classes
B. Pass the exam with a grade of 80 or above
C. Have a minimum of 1 year experience purchasing
D. All of the above - ansD. All of the above
The Procurement Oversight & Delegation Team reviews the following contracts except:
A. Conducts reviews and delegation of authority for services of $100,000 or greater
B. Solicitations with value of $5 million or greater coordinates the review
C. All Major Information Resources Projects
D. Answer questions and provides advice at any time during solicitation - ansD. Answer
questions and provides advice at any time during solicitation
The CMBL Stands for:
A. Central Master Bid List
B. Centralized Master Bidder's List
C. Centralized Master Bid Log
D. Comptroller Master Bid List - ansB. Centralized Master Bidder's List
The Historically Underutilized Business Program consists of the following except:
A. Promotes full equal business opportunities to remedy disparity in state procurement
B. Requires agency to report HUB activity every 6 months to the Comptroller
C. Requires agencies to conduct business with HUBs
D. Is applicable to all state agencies and institutions of higher education - ansC. Requires
agencies to conduct business with HUBs
,CTCM Exam
Certified Texas Contract Manager Exam Study
Guide
Latest Updated Study Guide 2025/2026
Texas Smartbuy is the online ordering system used to place orders for commodities on term
contract.
TRUE or FALSE. - ansFalse
Purchasing is the action taken prior to contract execution, including the receipt and
processing of requisitions,
Assessment of need, development and review of specifications, development and review of
SOW, selection of
procurement method, preparation of evaluation criteria, and preparation and completion of
contract award documents.
TRUE or FALSE. - ansTrue
Contract Management is the term that applies to actions taken following contract execution.
TRUE or FALSE. - ansTrue
State agencies must purchase goods and services offered through TIBH ("WorkQuest") that
meet the reasonable requirements of the agency unless it costs less to obtain from a different
source.
TRUE or FALSE. - ansFALSE ; For products and services offered through the State Use
Program, agencies are not required to use WorkQuest provided products or services if they do
not meet the agency's specifications as to quantity, quality, delivery time, or life cycle costs.
Price is not a factor used in the comparison of other sources to WorkQuest-provided products
or services.
Dollar thresholds for items purchased under a DIR contract are all except:
A. $1 million to $5 million must obtain pricing from at least 6 vendors in the category
B. Under $50,000 may directly award to a vendor in the category
C. $50,000 to $1 million must obtain pricing from at least 3 vendor in the category
D. Exceed $5 million must obtain pricing from all vendor in the category - ansD. Exceed $5
million must obtain pricing from all vendor in the category
Reason: Not allowable unless DIR coordinated BULK purchase. An agency may not enter
into a contract to purchase a commodity item through the DIR Cooperative Contracts
Program if the value of the contract exceeds $5 million unless it is a DIR coordinated bulk
purchase
Purchase of goods available from WorkQuest (formerly TIBH) but obtained from a different
source are made under an exception and must be reported to the CPA monthly.
TRUE or FALSE. - ansTRUE ;
Reason: SPD's State Use Program. Report through SPD's State Use Program exception
reporting tool each month the reason that products or services that could have been purchased
from WorkQuest on behalf of a CRP, were purchased from another source.
Items available between TIBH and TCI rarely overlap, but if they do, it is recommended to
select items from TIBH. ("WorkQuest')
TRUE or FALSE. - ansTRUE ;
Reason: TCI is a governmental agency so it should always get preference
The SPD delegates to all state agencies the authority to purchase commodities and services
whose estimated purchase price:
A. Does not exceed $50,000
, CTCM Exam
Certified Texas Contract Manager Exam Study
Guide
Latest Updated Study Guide 2025/2026
B. Does not exceed $50,000 for commodities and $100,000 for services
C. Does not exceed $50,000 for commodities, $100,000 for services and $5,000,000 for IT
items - ansB. Does not exceed $50,000 for commodities and $100,000 for services
Reason: (1) SPD delegates the purchasing functions of one-time purchases of goods,
including goods for the resale, which do not exceed $50,000 ; (2) SPD delegates the
purchasing functions of services, including services for resale, the estimated cost of which
does not exceed $100,000
DIR exemptions are approved in all except:
A. One-Time Exemption Requested through DIR portal.
B. Blanket Exemption from list maintained on DIR website
C. Obtaining approval directly from LBB
D. One-Time expedited exemption requested with statement from head of requesting state
agency. - ansC. Obtaining approval directly from LBB
Reason: LBB is it's own thing. An agency may obtain an exemption or waiver from the
requirement to use a DIR Contract to purchase an IT commodity item in one of three ways:
(1) DIR exemption, (2) LBB approval, or (3) DIR certification. A, B and C of this multiple
choice question all come under the DIR Exemption category which is totally a separate thing
from the LBB approval
A Direct Publication Purchase consists of all of the following except:
A. Commodity or services only available from the Publisher
B. Back issues of magazines, journals, and newspapers
C. Subscription services for magazines, journals, and newspapers
D. Computer software and software maintenance
E. Hard and electronic Publications produced by professional societies - ansD. Computer
software and software maintenance
Reason: Computer software yes, but maintenance no. Hardware and IT may not be purchased
as a direct publication.
The threshold for posting purchases to the ESBD are, Commodities over $25,000 and
Services over $100,000.
TRUE or FALSE - ansFALSE
Reason: Over $25K for any procurement. Agencies are required to post procurements with a
contract value of more than $25,000 to the ESBD.
A Request for Proposal (RFP) consist of all of the following except:
A. Is a sealed competitive process
B. Contains a negotiation phase
C. Is similar to the invitation for bid process
D. Includes a best and final offer (BAFO) - ansC. Is similar to the invitation for bid process
Reason: The IFB does not allow for negotiations and an RFP's products and services are not
necessarilty standardized like an IFB's are; an RFP allows for customized proposals.
Certified Texas Contract Manager Exam Study
Guide
Latest Updated Study Guide 2025/2026
Vendor Communication consists of all of the following except.
A. Avoids situations that could appear to show favoritism to a specific vendor
B. is constant throughout the life of a contract
C. Allows communication by the end user during solicitation as long as they communicate to
all vendors
D. Is allowable and unallowable depending on the circumstance. - ansC. Allows
communication by the end user during solicitation as long as they communicate to all vendors
The Statewide Procurement Division is part of the Comptroller's office and is responsible for
everything except.
A. Is directed by the State of Texas Chief Procurement Officer
B. Assists and oversees all statewide procurement
C. Provides assistance to procurement professionals conducting procurements under
delegated authority
D. Responsible for the training program for all State of Texas Purchasers - ansA. Is directed
by the State of Texas Chief Procurement Officer
Procurement consists of the following roles:
A. Purchasing, Contract Development and Contract Monitoring
B. Contract Management, Purchasing and Contract Development
C. Procurement, Statement of Work and Vendor Oversight
D. Procurement, Contract Development and Contract Management - ansB. Contract
Management, Purchasing and Contract Development
To obtain Certification as a Contract Developer or Manager in the state you must:
A. Attend the required training classes
B. Pass the exam with a grade of 80 or above
C. Have a minimum of 1 year experience purchasing
D. All of the above - ansD. All of the above
The Procurement Oversight & Delegation Team reviews the following contracts except:
A. Conducts reviews and delegation of authority for services of $100,000 or greater
B. Solicitations with value of $5 million or greater coordinates the review
C. All Major Information Resources Projects
D. Answer questions and provides advice at any time during solicitation - ansD. Answer
questions and provides advice at any time during solicitation
The CMBL Stands for:
A. Central Master Bid List
B. Centralized Master Bidder's List
C. Centralized Master Bid Log
D. Comptroller Master Bid List - ansB. Centralized Master Bidder's List
The Historically Underutilized Business Program consists of the following except:
A. Promotes full equal business opportunities to remedy disparity in state procurement
B. Requires agency to report HUB activity every 6 months to the Comptroller
C. Requires agencies to conduct business with HUBs
D. Is applicable to all state agencies and institutions of higher education - ansC. Requires
agencies to conduct business with HUBs
,CTCM Exam
Certified Texas Contract Manager Exam Study
Guide
Latest Updated Study Guide 2025/2026
Texas Smartbuy is the online ordering system used to place orders for commodities on term
contract.
TRUE or FALSE. - ansFalse
Purchasing is the action taken prior to contract execution, including the receipt and
processing of requisitions,
Assessment of need, development and review of specifications, development and review of
SOW, selection of
procurement method, preparation of evaluation criteria, and preparation and completion of
contract award documents.
TRUE or FALSE. - ansTrue
Contract Management is the term that applies to actions taken following contract execution.
TRUE or FALSE. - ansTrue
State agencies must purchase goods and services offered through TIBH ("WorkQuest") that
meet the reasonable requirements of the agency unless it costs less to obtain from a different
source.
TRUE or FALSE. - ansFALSE ; For products and services offered through the State Use
Program, agencies are not required to use WorkQuest provided products or services if they do
not meet the agency's specifications as to quantity, quality, delivery time, or life cycle costs.
Price is not a factor used in the comparison of other sources to WorkQuest-provided products
or services.
Dollar thresholds for items purchased under a DIR contract are all except:
A. $1 million to $5 million must obtain pricing from at least 6 vendors in the category
B. Under $50,000 may directly award to a vendor in the category
C. $50,000 to $1 million must obtain pricing from at least 3 vendor in the category
D. Exceed $5 million must obtain pricing from all vendor in the category - ansD. Exceed $5
million must obtain pricing from all vendor in the category
Reason: Not allowable unless DIR coordinated BULK purchase. An agency may not enter
into a contract to purchase a commodity item through the DIR Cooperative Contracts
Program if the value of the contract exceeds $5 million unless it is a DIR coordinated bulk
purchase
Purchase of goods available from WorkQuest (formerly TIBH) but obtained from a different
source are made under an exception and must be reported to the CPA monthly.
TRUE or FALSE. - ansTRUE ;
Reason: SPD's State Use Program. Report through SPD's State Use Program exception
reporting tool each month the reason that products or services that could have been purchased
from WorkQuest on behalf of a CRP, were purchased from another source.
Items available between TIBH and TCI rarely overlap, but if they do, it is recommended to
select items from TIBH. ("WorkQuest')
TRUE or FALSE. - ansTRUE ;
Reason: TCI is a governmental agency so it should always get preference
The SPD delegates to all state agencies the authority to purchase commodities and services
whose estimated purchase price:
A. Does not exceed $50,000
, CTCM Exam
Certified Texas Contract Manager Exam Study
Guide
Latest Updated Study Guide 2025/2026
B. Does not exceed $50,000 for commodities and $100,000 for services
C. Does not exceed $50,000 for commodities, $100,000 for services and $5,000,000 for IT
items - ansB. Does not exceed $50,000 for commodities and $100,000 for services
Reason: (1) SPD delegates the purchasing functions of one-time purchases of goods,
including goods for the resale, which do not exceed $50,000 ; (2) SPD delegates the
purchasing functions of services, including services for resale, the estimated cost of which
does not exceed $100,000
DIR exemptions are approved in all except:
A. One-Time Exemption Requested through DIR portal.
B. Blanket Exemption from list maintained on DIR website
C. Obtaining approval directly from LBB
D. One-Time expedited exemption requested with statement from head of requesting state
agency. - ansC. Obtaining approval directly from LBB
Reason: LBB is it's own thing. An agency may obtain an exemption or waiver from the
requirement to use a DIR Contract to purchase an IT commodity item in one of three ways:
(1) DIR exemption, (2) LBB approval, or (3) DIR certification. A, B and C of this multiple
choice question all come under the DIR Exemption category which is totally a separate thing
from the LBB approval
A Direct Publication Purchase consists of all of the following except:
A. Commodity or services only available from the Publisher
B. Back issues of magazines, journals, and newspapers
C. Subscription services for magazines, journals, and newspapers
D. Computer software and software maintenance
E. Hard and electronic Publications produced by professional societies - ansD. Computer
software and software maintenance
Reason: Computer software yes, but maintenance no. Hardware and IT may not be purchased
as a direct publication.
The threshold for posting purchases to the ESBD are, Commodities over $25,000 and
Services over $100,000.
TRUE or FALSE - ansFALSE
Reason: Over $25K for any procurement. Agencies are required to post procurements with a
contract value of more than $25,000 to the ESBD.
A Request for Proposal (RFP) consist of all of the following except:
A. Is a sealed competitive process
B. Contains a negotiation phase
C. Is similar to the invitation for bid process
D. Includes a best and final offer (BAFO) - ansC. Is similar to the invitation for bid process
Reason: The IFB does not allow for negotiations and an RFP's products and services are not
necessarilty standardized like an IFB's are; an RFP allows for customized proposals.
