CMCA Exam Prep | Key Terms
Abstention correct answersWhen a participant in a vote either does not go
to vote, or is present during the vote, but does not cast a ballot
Action Item List correct answersDocumented event, task, activity or action
that needs to take place. Usually documented in the meeting minutes and
are recorded in the task list of the group
Agenda correct answersList of meeting activities in the order in which they
are able to be taken up, beginning with the call to order and ending with
adjournment
Amend a Motion correct answersUsed to modify another motion. Takes
three basic forms:
1. Inserting or adding words or paragraphs
2. Striking out words or paragraphs
3.Striking out words and inserting or adding others, or substituting an
entire paragraph or complete resolution for another
Ballot correct answersDevice used to record choices made by voters. Each
voter uses one ballot and is not shared
Committee Report correct answersHighlight matters to be decided and
recommendations by the committee. Supporting research should be
included in the reports. Committees need to clearly state the actions they
are asking the board to take.
Debate correct answersFormal discussion involving opposing candidates
vying for the same position
Executive Session correct answersBoard holds a discussion or make
decisions of a sensitive matter. Examples of sessions allowable by law:
personnel issues; contract negotiations; lawsuits/legal matter; governing
doc violations.
Financial Report correct answersReport on the community's financial
condition and activities, including a general ledger, variance, accounts
payable, income statement, and balance sheet
Majority correct answersOver 50% of the votes needed to win an
election. EXCEPT special issues
, Management Report correct answersManager's report on the
association's current management and administrative activities
Minutes correct answersDocument the decisions made during the meeting.
Permanent public record of positions and actions taken by the board.
Motion correct answersA formal proposal stating that the association
took certain actions
Notice of Meeting correct answersOfficial announcement that a meeting will
take place, which should be in writing and at least a week before a meeting
Parliamentary Procedure correct answersThe body of rules, ethics, and
customs governing meetings and other operations
Plurality correct answersAwards the election to the candidate with the
most votes, regardless of whether or not they received the majority
Proxy correct answersAgency, function, or power of a person authorized to
act or vote in place of another resident who could not be present
Quorum correct answersThe minimum number of members who must be
present for business to be conducted. The number is established in the
By-Laws
Robert's Rules of Order correct answersA well-known set of specific rules for
running a meeting in a
formalized manner
Second a Motion correct answersOnce the motion has been proposed,
consideration by the assembly occurs only if another member of the body
immediately seconds the motion
Table a Motion correct answersTo postpone the discussion of something
during a meeting. Rescheduled/tabled/for another meeting
Timed Agenda correct answersA more specific agenda that limits the
amount of time focused on specific areas, so as to move the meeting
along at a more thorough and prompt pace.
Articles of Incorporation correct answersa written legal document that
defines ownership and operating procedures and conditions for the business
Bylaws correct answersA set of governing rules adopted by a
corporation or other association. Defines management and
administrative rules
Abstention correct answersWhen a participant in a vote either does not go
to vote, or is present during the vote, but does not cast a ballot
Action Item List correct answersDocumented event, task, activity or action
that needs to take place. Usually documented in the meeting minutes and
are recorded in the task list of the group
Agenda correct answersList of meeting activities in the order in which they
are able to be taken up, beginning with the call to order and ending with
adjournment
Amend a Motion correct answersUsed to modify another motion. Takes
three basic forms:
1. Inserting or adding words or paragraphs
2. Striking out words or paragraphs
3.Striking out words and inserting or adding others, or substituting an
entire paragraph or complete resolution for another
Ballot correct answersDevice used to record choices made by voters. Each
voter uses one ballot and is not shared
Committee Report correct answersHighlight matters to be decided and
recommendations by the committee. Supporting research should be
included in the reports. Committees need to clearly state the actions they
are asking the board to take.
Debate correct answersFormal discussion involving opposing candidates
vying for the same position
Executive Session correct answersBoard holds a discussion or make
decisions of a sensitive matter. Examples of sessions allowable by law:
personnel issues; contract negotiations; lawsuits/legal matter; governing
doc violations.
Financial Report correct answersReport on the community's financial
condition and activities, including a general ledger, variance, accounts
payable, income statement, and balance sheet
Majority correct answersOver 50% of the votes needed to win an
election. EXCEPT special issues
, Management Report correct answersManager's report on the
association's current management and administrative activities
Minutes correct answersDocument the decisions made during the meeting.
Permanent public record of positions and actions taken by the board.
Motion correct answersA formal proposal stating that the association
took certain actions
Notice of Meeting correct answersOfficial announcement that a meeting will
take place, which should be in writing and at least a week before a meeting
Parliamentary Procedure correct answersThe body of rules, ethics, and
customs governing meetings and other operations
Plurality correct answersAwards the election to the candidate with the
most votes, regardless of whether or not they received the majority
Proxy correct answersAgency, function, or power of a person authorized to
act or vote in place of another resident who could not be present
Quorum correct answersThe minimum number of members who must be
present for business to be conducted. The number is established in the
By-Laws
Robert's Rules of Order correct answersA well-known set of specific rules for
running a meeting in a
formalized manner
Second a Motion correct answersOnce the motion has been proposed,
consideration by the assembly occurs only if another member of the body
immediately seconds the motion
Table a Motion correct answersTo postpone the discussion of something
during a meeting. Rescheduled/tabled/for another meeting
Timed Agenda correct answersA more specific agenda that limits the
amount of time focused on specific areas, so as to move the meeting
along at a more thorough and prompt pace.
Articles of Incorporation correct answersa written legal document that
defines ownership and operating procedures and conditions for the business
Bylaws correct answersA set of governing rules adopted by a
corporation or other association. Defines management and
administrative rules
