Records Management Final Exam
Questions and Answers 100% Pass
Dictionary arrangement - ✔✔a filing arrangement in which all entries are in alphabetic
order
Direct Access - ✔✔a method of access to records without reference to an index of other
finding aid
Subject records management - ✔✔an alphabetic system of storing & retrieving records
by their subject or topic
Inspecting - ✔✔checking a record to determine whether it is ready to be filed
Relative Index - ✔✔a dictionary type listing of all possible words & combinations of
words by which records may be requested
Numeric Index - ✔✔a current list of all files by the file numbers
Name Index - ✔✔a listing of all correspondent's names stored in a subject file
Alphabetic Index - ✔✔a reference to a numeric file, organized alphabetically, that is
used when the name or subject is known but not the assigned number
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, Nonconsecutive numbering - ✔✔a system of numbers that has blocks of numbers
omitted
Alphanumeric coding - ✔✔a coding system that combines letters and numbers, in
combination with punctuation marks, to develop codes for classifying & retrieving
information
Middle-digit storage - ✔✔a numeric storage method in which the middle digits are
used as the primary division for organizing the filing system.
Block-numeric coding - ✔✔a coding system based on the assignment of number ranges
to subjects
Duplex-numeric coding - ✔✔a coding system using numbers (sometimes letters) with 2
or more parts separated by a dash, space or comma
Consecutive numbering method - ✔✔a method which consecutively numbered records
are arranged in ascending number order - from the lowest to highest
Decimal-numeric coding - ✔✔a numeric method where records are classified by subject
in units of ten & coded for arrangement in numeric order
What is one way to expand subject files? - ✔✔by adding subdivisions to main subject
titles
Disclaimer: Original Content, No Copyright Infringement, All Rights Reserved © 2025 2
Questions and Answers 100% Pass
Dictionary arrangement - ✔✔a filing arrangement in which all entries are in alphabetic
order
Direct Access - ✔✔a method of access to records without reference to an index of other
finding aid
Subject records management - ✔✔an alphabetic system of storing & retrieving records
by their subject or topic
Inspecting - ✔✔checking a record to determine whether it is ready to be filed
Relative Index - ✔✔a dictionary type listing of all possible words & combinations of
words by which records may be requested
Numeric Index - ✔✔a current list of all files by the file numbers
Name Index - ✔✔a listing of all correspondent's names stored in a subject file
Alphabetic Index - ✔✔a reference to a numeric file, organized alphabetically, that is
used when the name or subject is known but not the assigned number
Disclaimer: Original Content, No Copyright Infringement, All Rights Reserved © 2025 1
, Nonconsecutive numbering - ✔✔a system of numbers that has blocks of numbers
omitted
Alphanumeric coding - ✔✔a coding system that combines letters and numbers, in
combination with punctuation marks, to develop codes for classifying & retrieving
information
Middle-digit storage - ✔✔a numeric storage method in which the middle digits are
used as the primary division for organizing the filing system.
Block-numeric coding - ✔✔a coding system based on the assignment of number ranges
to subjects
Duplex-numeric coding - ✔✔a coding system using numbers (sometimes letters) with 2
or more parts separated by a dash, space or comma
Consecutive numbering method - ✔✔a method which consecutively numbered records
are arranged in ascending number order - from the lowest to highest
Decimal-numeric coding - ✔✔a numeric method where records are classified by subject
in units of ten & coded for arrangement in numeric order
What is one way to expand subject files? - ✔✔by adding subdivisions to main subject
titles
Disclaimer: Original Content, No Copyright Infringement, All Rights Reserved © 2025 2
