Records Management Exam Questions
and Answers 100% Pass
Place the stages of the information life cycle in the correct order. - ✔✔Creation or
Receipt
Distribution and Use
Storage and Maintenance
Retention and Disposition
Archival Preservation or Destruction
True or False: Records management is a specialized business discipline. It is concerned
with the systematic analysis and control of recorded information, which includes any
and all information created, received, maintained, or used by an organization pursuant
to its mission, operations, and activities. - ✔✔True
True or False: All records contain information, but not all information-bearing objects
are considered records. - ✔✔True
Disclaimer: Original Content, No Copyright Infringement, All Rights Reserved © 2025 1
,As the owner of its records, an organization is solely empowered to make decisions
about which of the following? - ✔✔storage, distribution, control, protection, retention,
destruction, use
According to Franks, who was the primary driver for records management in the
United States? - ✔✔federal government
True or False: Email systems are communication systems, not management systems. -
✔✔True
According to the U.S. Federal Definition of a Records, which of these is not a record?
Choose all that apply. - ✔✔library or museum material collected for information or
exhibition purposes, duplicate copies of documents maintained in the same file
True or False: Human beings began documenting their experiences with the creation of
the Gutenberg Press. - ✔✔False
Records management is closely aligned with which of the following disciplines. Choose
all that apply. - ✔✔Information technology, Knowledge management, Library science,
Archival administration
Which of the following are non-records? Select all that apply. - ✔✔a newspaper article
about the organization, company-wide bulletin received via email blast, reference copy
of annual report, drafts of letters
Disclaimer: Original Content, No Copyright Infringement, All Rights Reserved © 2025 2
, A retention-focused data collection initiative involves the following work steps: -
✔✔The records manager must develop a data collection plan and timetable
The records manager must prepare a data collection instrument, either an interview
script or a questionnaire
The records manager must tabulate the results
The importance of identifying various records series is - ✔✔it is used in the
development of the retention schedule.
True or False: The data collection process gathers and evaluates information about the
nature, quantity, storage conditions, business use, and perceived value of an
organization's records. - ✔✔True
True or False: When an organization receives a discovery notice, it is the responsibility
of the records manager to issue a litigation hold. - ✔✔False
True or False: In conducting a records inventory, records management staff work
directly with department coordinators to identify and describe records series. - ✔✔True
A/an _____ is a significant, vital, or important record of continuing value to be
protected, managed, and retained according to established retention schedules -
✔✔official record
Disclaimer: Original Content, No Copyright Infringement, All Rights Reserved © 2025 3
and Answers 100% Pass
Place the stages of the information life cycle in the correct order. - ✔✔Creation or
Receipt
Distribution and Use
Storage and Maintenance
Retention and Disposition
Archival Preservation or Destruction
True or False: Records management is a specialized business discipline. It is concerned
with the systematic analysis and control of recorded information, which includes any
and all information created, received, maintained, or used by an organization pursuant
to its mission, operations, and activities. - ✔✔True
True or False: All records contain information, but not all information-bearing objects
are considered records. - ✔✔True
Disclaimer: Original Content, No Copyright Infringement, All Rights Reserved © 2025 1
,As the owner of its records, an organization is solely empowered to make decisions
about which of the following? - ✔✔storage, distribution, control, protection, retention,
destruction, use
According to Franks, who was the primary driver for records management in the
United States? - ✔✔federal government
True or False: Email systems are communication systems, not management systems. -
✔✔True
According to the U.S. Federal Definition of a Records, which of these is not a record?
Choose all that apply. - ✔✔library or museum material collected for information or
exhibition purposes, duplicate copies of documents maintained in the same file
True or False: Human beings began documenting their experiences with the creation of
the Gutenberg Press. - ✔✔False
Records management is closely aligned with which of the following disciplines. Choose
all that apply. - ✔✔Information technology, Knowledge management, Library science,
Archival administration
Which of the following are non-records? Select all that apply. - ✔✔a newspaper article
about the organization, company-wide bulletin received via email blast, reference copy
of annual report, drafts of letters
Disclaimer: Original Content, No Copyright Infringement, All Rights Reserved © 2025 2
, A retention-focused data collection initiative involves the following work steps: -
✔✔The records manager must develop a data collection plan and timetable
The records manager must prepare a data collection instrument, either an interview
script or a questionnaire
The records manager must tabulate the results
The importance of identifying various records series is - ✔✔it is used in the
development of the retention schedule.
True or False: The data collection process gathers and evaluates information about the
nature, quantity, storage conditions, business use, and perceived value of an
organization's records. - ✔✔True
True or False: When an organization receives a discovery notice, it is the responsibility
of the records manager to issue a litigation hold. - ✔✔False
True or False: In conducting a records inventory, records management staff work
directly with department coordinators to identify and describe records series. - ✔✔True
A/an _____ is a significant, vital, or important record of continuing value to be
protected, managed, and retained according to established retention schedules -
✔✔official record
Disclaimer: Original Content, No Copyright Infringement, All Rights Reserved © 2025 3
