PRINCIPLES OF PROCUREMENT QUESTIONS ANDS ANSWERS
FINAL EXAM 2025/2026 WITH CORRECT ANSWERS GRADED
A+
General Procurement Principles
1. Which of the following is a key principle of public procurement?
a) Secrecy
b) Transparency
c) Exclusivity
d) Monopoly
Answer: b) Transparency
Transparency ensures fairness and accountability in procurement processes.
2. What is the primary objective of procurement?
a) To reduce inventory
b) To minimize costs while ensuring value for money
c) To increase competition
d) To create monopolies
Answer: b) To minimize costs while ensuring value for money
The focus is on balancing cost-efficiency with quality.
3. Which is NOT part of the procurement cycle?
a) Bid evaluation
b) Supplier selection
c) Marketing
d) Contract award
Answer: c) Marketing
Marketing is unrelated to the procurement cycle.
4. What is the first step in the procurement process?
a) Tendering
b) Identifying needs
c) Supplier selection
d) Contract signing
Answer: b) Identifying needs
Procurement begins with identifying the goods or services required.
5. Which procurement method involves inviting tenders through public
advertisement?
a) Direct sourcing
b) Open tendering
c) Restricted tendering
d) Sole sourcing
Answer: b) Open tendering
Open tendering ensures competition by allowing all qualified suppliers to participate.
, Procurement Methods
6. Direct procurement is commonly used for:
a) Large-scale projects
b) Emergency purchases
c) Regular supplies
d) Long-term contracts
Answer: b) Emergency purchases
Direct procurement is suitable for urgent or specialized needs.
7. Which procurement method involves inviting a few prequalified suppliers to bid?
a) Open tender
b) Restricted tender
c) E-procurement
d) Framework agreements
Answer: b) Restricted tender
This method is often used for specialized or high-value procurements.
8. A framework agreement is used when:
a) Suppliers are needed for short-term projects
b) There is a recurring need for goods or services
c) The procurement is a one-time purchase
d) None of the above
Answer: b) There is a recurring need for goods or services
Framework agreements streamline repeated procurements.
9. Which method allows the organization to procure directly from a single supplier?
a) Competitive bidding
b) Direct sourcing
c) Auction
d) Joint ventures
Answer: b) Direct sourcing
This method is common for proprietary or emergency needs.
10. E-procurement is beneficial because:
a) It is manual
b) It increases paperwork
c) It ensures transparency and efficiency
d) It reduces competition
Answer: c) It ensures transparency and efficiency
E-procurement automates processes and improves accountability.
Procurement Roles and Responsibilities
11. Who is responsible for overseeing the bidding process?
a) The procurement officer
b) The finance manager
c) The CEO
FINAL EXAM 2025/2026 WITH CORRECT ANSWERS GRADED
A+
General Procurement Principles
1. Which of the following is a key principle of public procurement?
a) Secrecy
b) Transparency
c) Exclusivity
d) Monopoly
Answer: b) Transparency
Transparency ensures fairness and accountability in procurement processes.
2. What is the primary objective of procurement?
a) To reduce inventory
b) To minimize costs while ensuring value for money
c) To increase competition
d) To create monopolies
Answer: b) To minimize costs while ensuring value for money
The focus is on balancing cost-efficiency with quality.
3. Which is NOT part of the procurement cycle?
a) Bid evaluation
b) Supplier selection
c) Marketing
d) Contract award
Answer: c) Marketing
Marketing is unrelated to the procurement cycle.
4. What is the first step in the procurement process?
a) Tendering
b) Identifying needs
c) Supplier selection
d) Contract signing
Answer: b) Identifying needs
Procurement begins with identifying the goods or services required.
5. Which procurement method involves inviting tenders through public
advertisement?
a) Direct sourcing
b) Open tendering
c) Restricted tendering
d) Sole sourcing
Answer: b) Open tendering
Open tendering ensures competition by allowing all qualified suppliers to participate.
, Procurement Methods
6. Direct procurement is commonly used for:
a) Large-scale projects
b) Emergency purchases
c) Regular supplies
d) Long-term contracts
Answer: b) Emergency purchases
Direct procurement is suitable for urgent or specialized needs.
7. Which procurement method involves inviting a few prequalified suppliers to bid?
a) Open tender
b) Restricted tender
c) E-procurement
d) Framework agreements
Answer: b) Restricted tender
This method is often used for specialized or high-value procurements.
8. A framework agreement is used when:
a) Suppliers are needed for short-term projects
b) There is a recurring need for goods or services
c) The procurement is a one-time purchase
d) None of the above
Answer: b) There is a recurring need for goods or services
Framework agreements streamline repeated procurements.
9. Which method allows the organization to procure directly from a single supplier?
a) Competitive bidding
b) Direct sourcing
c) Auction
d) Joint ventures
Answer: b) Direct sourcing
This method is common for proprietary or emergency needs.
10. E-procurement is beneficial because:
a) It is manual
b) It increases paperwork
c) It ensures transparency and efficiency
d) It reduces competition
Answer: c) It ensures transparency and efficiency
E-procurement automates processes and improves accountability.
Procurement Roles and Responsibilities
11. Who is responsible for overseeing the bidding process?
a) The procurement officer
b) The finance manager
c) The CEO
