ICRM CRA/CRM Part 4 UPDATED
ACTUAL Exam Questions and CORRECT
Answers
Business Continuity Plan - CORRECT ANSWER - Set of documents, instructions, and
procedures that enable a business to respond to accidents, disasters, emergencies, and/or threats
without any stoppage or hindrance in its key operations (Emergency Recovery)
Records Inventory Purpose - CORRECT ANSWER - to gather information to create a
detailed listing that could include the types, locations, dates, volume, equipment, classification
systems, and usage date of an organization's records
Departmental Appraisal - CORRECT ANSWER - Performance appraisals used to provide
feedback on progress towards expectations and to identify areas for improvement
Records Appraisal - CORRECT ANSWER - Process of evaluating records to determine
their retention based on administrative, legal, and fiscal requirements and historical value
Records Retention Values - CORRECT ANSWER - Administrative, Fiscal, Legal,
Historical
Primary Value of Records - CORRECT ANSWER - Type of Value - Administrative, Fiscal,
Legal, and Operational
Secondary Value of Records - CORRECT ANSWER - Useful or significant based on
purposes other than that for which records were originally created
Record Series - CORRECT ANSWER - A group of related records filed and used together
as a unit and evaluated as a unit for retention purposes
,Records Retention Schedule - CORRECT ANSWER - A comprehensive list of records
series titles, indicating for each the length of time it is to be maintained
Big Buckets - CORRECT ANSWER - A Method used to simplify records retention
schedules by consolidating records types related to the same business function or process with
similar retention requirements into bigger retention
Program Unit - CORRECT ANSWER - A division, department section, or other
administration unit of a company, government agency, educational institution, or organization
Series Title - CORRECT ANSWER - Name by which a records series is known to the
program unit where the records are kept
Appraisal Information - CORRECT ANSWER - Methods to capture ____ ____ -Inventory,
Interview, Questionnaire
Digital Preservation - CORRECT ANSWER - A digital object is preserved when
information consumers can access, examine, reuse, and interpret digital information and verify it
is as authentic over any period of time including long term. The goals of ______________ are to
keep any designated digital object accessible, secure, reliable, and authentic over time.
Digital records retention requires - CORRECT ANSWER - resources for hardware and
software to adequately implement records retention and ensure that the organization is in legal
compliance
A team approach - CORRECT ANSWER - is a must for successful implementation of a
records retention program
Disposition - CORRECT ANSWER - Range of processes associated with implementing
records retention, destruction, or transfer decisions that are documented in disposition authorities
or other instruments.
, Functional Appraisal - CORRECT ANSWER - Focuses on appraising departmental
function rather than appraising individual records or document types
Departmental Appraisal - CORRECT ANSWER - Appraisal method focused on each
record series type.
National Association for Information Destruction (NAID) - CORRECT ANSWER -
Resource used in searching for a shred vendor
Certificate of Destruction - CORRECT ANSWER - A document that shows what data and
records were destroyed, who destroyed those data and records, and the method used for that
destruction. Provide evidence that the vendor destroyed the information
Records Life Cycle - CORRECT ANSWER - the life span of a record as expressed in the
five phases of creation, distribution, use, maintenance, and final disposition
Vital Record - CORRECT ANSWER - a record that is necessary for the continuing
operations of an organization and is usually not replaceable
Retention Schedule - CORRECT ANSWER - A list of records series maintained by all or
part of an organization together with the period of time that each records series is to be kept. A
________ is a comprehensive list of records series titles, indicating for each series the length of
time it is to be maintained.
Functional Schedule - CORRECT ANSWER - retention schedule is organized by the
functions performed by the organization
Program Specific Schedule - CORRECT ANSWER - retention schedules specific to the
program unit creating records
Disadvantage of department specific retention - CORRECT ANSWER - often has to be
amended as departments are created or consolidated
ACTUAL Exam Questions and CORRECT
Answers
Business Continuity Plan - CORRECT ANSWER - Set of documents, instructions, and
procedures that enable a business to respond to accidents, disasters, emergencies, and/or threats
without any stoppage or hindrance in its key operations (Emergency Recovery)
Records Inventory Purpose - CORRECT ANSWER - to gather information to create a
detailed listing that could include the types, locations, dates, volume, equipment, classification
systems, and usage date of an organization's records
Departmental Appraisal - CORRECT ANSWER - Performance appraisals used to provide
feedback on progress towards expectations and to identify areas for improvement
Records Appraisal - CORRECT ANSWER - Process of evaluating records to determine
their retention based on administrative, legal, and fiscal requirements and historical value
Records Retention Values - CORRECT ANSWER - Administrative, Fiscal, Legal,
Historical
Primary Value of Records - CORRECT ANSWER - Type of Value - Administrative, Fiscal,
Legal, and Operational
Secondary Value of Records - CORRECT ANSWER - Useful or significant based on
purposes other than that for which records were originally created
Record Series - CORRECT ANSWER - A group of related records filed and used together
as a unit and evaluated as a unit for retention purposes
,Records Retention Schedule - CORRECT ANSWER - A comprehensive list of records
series titles, indicating for each the length of time it is to be maintained
Big Buckets - CORRECT ANSWER - A Method used to simplify records retention
schedules by consolidating records types related to the same business function or process with
similar retention requirements into bigger retention
Program Unit - CORRECT ANSWER - A division, department section, or other
administration unit of a company, government agency, educational institution, or organization
Series Title - CORRECT ANSWER - Name by which a records series is known to the
program unit where the records are kept
Appraisal Information - CORRECT ANSWER - Methods to capture ____ ____ -Inventory,
Interview, Questionnaire
Digital Preservation - CORRECT ANSWER - A digital object is preserved when
information consumers can access, examine, reuse, and interpret digital information and verify it
is as authentic over any period of time including long term. The goals of ______________ are to
keep any designated digital object accessible, secure, reliable, and authentic over time.
Digital records retention requires - CORRECT ANSWER - resources for hardware and
software to adequately implement records retention and ensure that the organization is in legal
compliance
A team approach - CORRECT ANSWER - is a must for successful implementation of a
records retention program
Disposition - CORRECT ANSWER - Range of processes associated with implementing
records retention, destruction, or transfer decisions that are documented in disposition authorities
or other instruments.
, Functional Appraisal - CORRECT ANSWER - Focuses on appraising departmental
function rather than appraising individual records or document types
Departmental Appraisal - CORRECT ANSWER - Appraisal method focused on each
record series type.
National Association for Information Destruction (NAID) - CORRECT ANSWER -
Resource used in searching for a shred vendor
Certificate of Destruction - CORRECT ANSWER - A document that shows what data and
records were destroyed, who destroyed those data and records, and the method used for that
destruction. Provide evidence that the vendor destroyed the information
Records Life Cycle - CORRECT ANSWER - the life span of a record as expressed in the
five phases of creation, distribution, use, maintenance, and final disposition
Vital Record - CORRECT ANSWER - a record that is necessary for the continuing
operations of an organization and is usually not replaceable
Retention Schedule - CORRECT ANSWER - A list of records series maintained by all or
part of an organization together with the period of time that each records series is to be kept. A
________ is a comprehensive list of records series titles, indicating for each series the length of
time it is to be maintained.
Functional Schedule - CORRECT ANSWER - retention schedule is organized by the
functions performed by the organization
Program Specific Schedule - CORRECT ANSWER - retention schedules specific to the
program unit creating records
Disadvantage of department specific retention - CORRECT ANSWER - often has to be
amended as departments are created or consolidated
