Project Management: PRINCE2
Foundations with 100% correct
answers 2025
What are the 4 elements of Prince2 projects and each elements
responsiblitiy - answer 1) Principles - define roles and
responsibilities, manage by stages, manage by exception, focus on
projects, tailor to suit the projects.
2) Themes- 7 themes for all stages- progress, change, risk, plans,
quality, organization, and business case
3) Processes- stages, activities, and goals to be completed at each
stage
4) Environments- Project environment or context usually for the
customers( who defines the outcomes) and suppliers ( provides
expertise mode)
BAU - answer Business as usual, business needs to be adaptable to
changing environments and maintain day to day operations
5 project characteristics of projects that differentiate from BAU -
answer Changing, Temporrary projects, Cross functional, Unique and
in uncertaintiy
What are the 6 managed project performance items - answer Scope,
Quality, Risk, Cost, Time, and Benefits.
how are the 6 managed project performance items regulated -
answer Planning, Delegation, monitoring, and control
What is the role of the customer or corporate/ programme
managment? - answer The specify desired results, provides the
,project's mandate, governs the project, and realizes the projects
benefits ( They are the Governance)
What is the role of the supplier - answer Provides the resources and
skills to deliver results
What is the definition of a project - answer a temporary organization
that is created for the purpose of delivering one or more business
projects according to an agreed business case
What is a programme - answer A group of projects or related
projects which deliver outcomes and benefits related to the
organization's strategy
What is a commercial project? - answer A supplier relationship
through a contract which sets out the responsibilities of the
costumer and supplies. The supplier by sub contract to other
supplies ( may have its own hierarchy)
What are the 7 project principles that must be meet for it to be
considered a Prince2 Project - answer 1) Continued business
justification
2) Learn from experience
3) Defined roles and responsibilities
4) manage by stages
5) Manage by exception
6) focus on products
7) Tailor to suit the project
What is continued Business Justification and what does it entail. -
answer It is the The Business Case
,It justifies the reason for starting the project in documentation, and
updated/reviewed throughout the project. It ensures the project
continues to deliver the outputs, assists with decision making, best
practice, and can be used to ensure the best value for money(VFM)
is chosen
What does it mean to learn from experiences - answer As projects
are unique and involve temporary teams, it helps to provide learnt
lesions from previous experience. It involves reviewing previous and
similar projects work to learn what went well, or issues, cause and
effects. Lessons are to be recorded in a lessons log, previous stages
can be applied to subsequent stages. Everyone has a responsibility
to look and record lessons .
What is managing by stages - answer Project is broken down into
sections. The section of a project the project manager is managing
on behalf of the project board at any one time, at the end of which
the project bod will wish to review process to date, state the project
plan, the business case, risks and the next stage plan in order to
decide whether to continue with the project
What are the benefits of Managing by stages - answer 1) makes sure
the project is properly initiated before work starts
2) gives the project board the opportunity to assess the project
viability and defined intervals
c) making sure key decisions are made before the work starts
D) clarifying the impact of external influences on the project before
the go ahead is given.
e) Delegating authority to the project manager on a stage by stage
basis- management by exception
What is managing by exception - answer It means that the authority
to work within specified limits is delegated through the project team
work structure. Tolerances ( specified lists of authority is authorized
at each level). If the project is proceeds within regular tolerances
than there is no need for project update meeting. Project board
, then only needs to meet at the end of a stage or in exception.
Controls are established so that when a forecast is made to exceed
any of these tolerances the situation is immediately escalated.
What is a tolerance? - answer The are limits set at the each aspect
of performance in each stage.
a) the cost- budget over or underspending
b) Time ( early or late deadlines
c) Scope- Allow variation of the outputs, mandatory and desirable
d) quality- variation in performance standards
e) risk- limits on the projects aggregated risk ( deficit of 10% of the
budget)
f) Benefits- the degree to which you can under or over deliver
benefits
What does focus on projects entail? and what are the benefits -
answer A product is an input or output, whether tangible or
intangible, that can be described in advance, created and tested.
Products= outputs or deliverables. Benefits the focussing on the
products 1) ensures that the project only undertakes work that is
directly contributed to the delivery of a product. 2) helps manage
uncontrolled change by ensuring that all changes are reviewed
before being accetped 3) reduces the risk of user complaints and
disputes by establishing the deliverables at the start of the project
What is Tailor to suit the project entail - answer Designed to suit any
project but needs to be tailored to the project. It means different
amount of management effort for each project. It avoids mechanist
approach and heroic approach ( the lack of control and governance
on large projects). The purpose of tailoring the method and its use
is appropriate to the size of the project. the controls are appropriate
to the complexity, importance, team capability and risk of the
project. effective management with proper communication to meet
the project needs
Foundations with 100% correct
answers 2025
What are the 4 elements of Prince2 projects and each elements
responsiblitiy - answer 1) Principles - define roles and
responsibilities, manage by stages, manage by exception, focus on
projects, tailor to suit the projects.
2) Themes- 7 themes for all stages- progress, change, risk, plans,
quality, organization, and business case
3) Processes- stages, activities, and goals to be completed at each
stage
4) Environments- Project environment or context usually for the
customers( who defines the outcomes) and suppliers ( provides
expertise mode)
BAU - answer Business as usual, business needs to be adaptable to
changing environments and maintain day to day operations
5 project characteristics of projects that differentiate from BAU -
answer Changing, Temporrary projects, Cross functional, Unique and
in uncertaintiy
What are the 6 managed project performance items - answer Scope,
Quality, Risk, Cost, Time, and Benefits.
how are the 6 managed project performance items regulated -
answer Planning, Delegation, monitoring, and control
What is the role of the customer or corporate/ programme
managment? - answer The specify desired results, provides the
,project's mandate, governs the project, and realizes the projects
benefits ( They are the Governance)
What is the role of the supplier - answer Provides the resources and
skills to deliver results
What is the definition of a project - answer a temporary organization
that is created for the purpose of delivering one or more business
projects according to an agreed business case
What is a programme - answer A group of projects or related
projects which deliver outcomes and benefits related to the
organization's strategy
What is a commercial project? - answer A supplier relationship
through a contract which sets out the responsibilities of the
costumer and supplies. The supplier by sub contract to other
supplies ( may have its own hierarchy)
What are the 7 project principles that must be meet for it to be
considered a Prince2 Project - answer 1) Continued business
justification
2) Learn from experience
3) Defined roles and responsibilities
4) manage by stages
5) Manage by exception
6) focus on products
7) Tailor to suit the project
What is continued Business Justification and what does it entail. -
answer It is the The Business Case
,It justifies the reason for starting the project in documentation, and
updated/reviewed throughout the project. It ensures the project
continues to deliver the outputs, assists with decision making, best
practice, and can be used to ensure the best value for money(VFM)
is chosen
What does it mean to learn from experiences - answer As projects
are unique and involve temporary teams, it helps to provide learnt
lesions from previous experience. It involves reviewing previous and
similar projects work to learn what went well, or issues, cause and
effects. Lessons are to be recorded in a lessons log, previous stages
can be applied to subsequent stages. Everyone has a responsibility
to look and record lessons .
What is managing by stages - answer Project is broken down into
sections. The section of a project the project manager is managing
on behalf of the project board at any one time, at the end of which
the project bod will wish to review process to date, state the project
plan, the business case, risks and the next stage plan in order to
decide whether to continue with the project
What are the benefits of Managing by stages - answer 1) makes sure
the project is properly initiated before work starts
2) gives the project board the opportunity to assess the project
viability and defined intervals
c) making sure key decisions are made before the work starts
D) clarifying the impact of external influences on the project before
the go ahead is given.
e) Delegating authority to the project manager on a stage by stage
basis- management by exception
What is managing by exception - answer It means that the authority
to work within specified limits is delegated through the project team
work structure. Tolerances ( specified lists of authority is authorized
at each level). If the project is proceeds within regular tolerances
than there is no need for project update meeting. Project board
, then only needs to meet at the end of a stage or in exception.
Controls are established so that when a forecast is made to exceed
any of these tolerances the situation is immediately escalated.
What is a tolerance? - answer The are limits set at the each aspect
of performance in each stage.
a) the cost- budget over or underspending
b) Time ( early or late deadlines
c) Scope- Allow variation of the outputs, mandatory and desirable
d) quality- variation in performance standards
e) risk- limits on the projects aggregated risk ( deficit of 10% of the
budget)
f) Benefits- the degree to which you can under or over deliver
benefits
What does focus on projects entail? and what are the benefits -
answer A product is an input or output, whether tangible or
intangible, that can be described in advance, created and tested.
Products= outputs or deliverables. Benefits the focussing on the
products 1) ensures that the project only undertakes work that is
directly contributed to the delivery of a product. 2) helps manage
uncontrolled change by ensuring that all changes are reviewed
before being accetped 3) reduces the risk of user complaints and
disputes by establishing the deliverables at the start of the project
What is Tailor to suit the project entail - answer Designed to suit any
project but needs to be tailored to the project. It means different
amount of management effort for each project. It avoids mechanist
approach and heroic approach ( the lack of control and governance
on large projects). The purpose of tailoring the method and its use
is appropriate to the size of the project. the controls are appropriate
to the complexity, importance, team capability and risk of the
project. effective management with proper communication to meet
the project needs
