Samenvatting gemaakt door: Lucas van Beek (Lucas1) Commerciële economie (Sportmarketing)
Engels meetings
Chapter 1; convening the meeting and drawing up the agenda
1.1 Convening the meeting
A notification that a meeting is to be convened may take various forms. Most common is this form:
The notification starts begins with a reference from which can be deduced that … drew up the
preliminary agenda, and … typed it out. Than the date of the meeting and it is the 4 th in an
unspecified period of time, information about the place of the meeting than follows.
Kind of meetings
- Board meeting
- Brainstorm meeting
- Conference call
- Evaluation meetings
- Financial review meeting
- Investor meetings
- Information sharing meeting
- Management meeting
- New product launch
- Status meeting
Preparing a meeting
What do we need to do?
- Setting a date
- Book a room
- Inform all attendants about
- Location/time
- Preliminary agenda
1.2 Agenda
Standard items:
1. Welcome
2. Confirmation of the Agenda
3. Minutes Last Meeting
4. Announcements
5. Mail received
6-10 Non-standard items: the main business of the meeting
11. Any other Business
12. Unscheduled Questions
13. Date Next Meeting
14. End of meeting
Some of the standard items may be combined.
1
Samenvatting boek: Meetings Auteur: Maarten Schrevel
, Samenvatting gemaakt door: Lucas van Beek (Lucas1) Commerciële economie (Sportmarketing)
1.3 The items of the agenda
- Welcome
- Confirming the agenda
- Minutes of last meeting
- Mail received
- Company reorganisation anouncements
- Budget for next year
- Briefing on project by external company
- Planning of the project
- Responsibilities and deadlines
- Any other business
- Date next meeting
Make an estimation of the time each item will take
Welcome, Some standard phrases:
For the chair:
- Ladies and gentlemen, welcome. I open the 10 th meeting of our Department
- I’d like to extend a special word of welcome to Ms Fiora from the Board, who has kindly
agreed to inform us about management’s restructuring plans.
- I see that we have a quorum, and so we can proceed.
- I see that we don’t yet have a quorum, so I propose we wait for another couple of minutes.
- I’m afraid we don’t have a quorum, and so we can’t proceed. We’ll have to convene next
Friday at 2pm to discuss the items.
- I’m afraid we don’t have a quorum. This means that we can’t make any decisions today,
though we can go through the whole of the agenda an discuss all of the items. We’ll have to
reconvene next Friday at 2pm to make decisions.
- Ms McGovern and Mr Roots cannot be present at this meeting and have asked me to
apologise. I have received no message from Mr Ross.
Confirming the agenda, some standard phrases:
For the chair:
- I’d like to confirm the agenda for this meeting.
- I don’t have any items to add to the agenda.
- The following item should be added to the agenda. I suggest we insert it between items 7
and 8, as it may influence our discussion of item 8.
- I would like to propose a change to the agenda: since we have to decide today on whether to
invest in the new machine, I suggest we discuss it after item 8, and deal with items 6, 7 and 8
as quickly as possible.
- I suggest we drop item 7, as the information relating to it has not arrived yet.
- I propose that we discuss hiring temporary staff for the summer months under ‘any other
business’.
- Is there anyone who would like to raise other items?
For the participants:
2
Samenvatting boek: Meetings Auteur: Maarten Schrevel
Engels meetings
Chapter 1; convening the meeting and drawing up the agenda
1.1 Convening the meeting
A notification that a meeting is to be convened may take various forms. Most common is this form:
The notification starts begins with a reference from which can be deduced that … drew up the
preliminary agenda, and … typed it out. Than the date of the meeting and it is the 4 th in an
unspecified period of time, information about the place of the meeting than follows.
Kind of meetings
- Board meeting
- Brainstorm meeting
- Conference call
- Evaluation meetings
- Financial review meeting
- Investor meetings
- Information sharing meeting
- Management meeting
- New product launch
- Status meeting
Preparing a meeting
What do we need to do?
- Setting a date
- Book a room
- Inform all attendants about
- Location/time
- Preliminary agenda
1.2 Agenda
Standard items:
1. Welcome
2. Confirmation of the Agenda
3. Minutes Last Meeting
4. Announcements
5. Mail received
6-10 Non-standard items: the main business of the meeting
11. Any other Business
12. Unscheduled Questions
13. Date Next Meeting
14. End of meeting
Some of the standard items may be combined.
1
Samenvatting boek: Meetings Auteur: Maarten Schrevel
, Samenvatting gemaakt door: Lucas van Beek (Lucas1) Commerciële economie (Sportmarketing)
1.3 The items of the agenda
- Welcome
- Confirming the agenda
- Minutes of last meeting
- Mail received
- Company reorganisation anouncements
- Budget for next year
- Briefing on project by external company
- Planning of the project
- Responsibilities and deadlines
- Any other business
- Date next meeting
Make an estimation of the time each item will take
Welcome, Some standard phrases:
For the chair:
- Ladies and gentlemen, welcome. I open the 10 th meeting of our Department
- I’d like to extend a special word of welcome to Ms Fiora from the Board, who has kindly
agreed to inform us about management’s restructuring plans.
- I see that we have a quorum, and so we can proceed.
- I see that we don’t yet have a quorum, so I propose we wait for another couple of minutes.
- I’m afraid we don’t have a quorum, and so we can’t proceed. We’ll have to convene next
Friday at 2pm to discuss the items.
- I’m afraid we don’t have a quorum. This means that we can’t make any decisions today,
though we can go through the whole of the agenda an discuss all of the items. We’ll have to
reconvene next Friday at 2pm to make decisions.
- Ms McGovern and Mr Roots cannot be present at this meeting and have asked me to
apologise. I have received no message from Mr Ross.
Confirming the agenda, some standard phrases:
For the chair:
- I’d like to confirm the agenda for this meeting.
- I don’t have any items to add to the agenda.
- The following item should be added to the agenda. I suggest we insert it between items 7
and 8, as it may influence our discussion of item 8.
- I would like to propose a change to the agenda: since we have to decide today on whether to
invest in the new machine, I suggest we discuss it after item 8, and deal with items 6, 7 and 8
as quickly as possible.
- I suggest we drop item 7, as the information relating to it has not arrived yet.
- I propose that we discuss hiring temporary staff for the summer months under ‘any other
business’.
- Is there anyone who would like to raise other items?
For the participants:
2
Samenvatting boek: Meetings Auteur: Maarten Schrevel
