Chapter 3 Project Management SB & Quiz Complete Questions And Answers For Guaranteed Pass.

When deciding on a project management structure, the needs of the parent organization and the project have to be balanced in terms of: - correct answer how authority will be delegated. how resources will be allocated. how project outcomes will be used. In a functional organization, coordination of projects is maintained through _____. - correct answer normal channels Who typically coordinates a project when one functional area plays a dominant role, or has a dominant interest, in a project being executed with a functional organization structure? - correct answer A high ranking manager from that area. What is an advantage of the functional organization structure? - correct answer In-depth expertise is available. Identify the disadvantages of a functional project organization. - correct answer Conflict between "routine" work and "project" work. Lack of ownership. Project management systems need to balance the organizational structure and that of the project group with respect to ___. - correct answer Authority ___ project teams operate as units separate from the rest of the parent organization. - correct answer Dedicated One of the approaches to organizing projects is to simply manage them within the existing ___ hierarchy of the organization, which involves delegating different segments of the project to respective functional units. - correct answer functional A functional structure is best suited when a single department has a: - correct answer dominant interest dominant role In the case of firms where projects are the dominant form of business the entire organization is designed to support project teams. This type of organization is referred to in the literature as a ___ organization - correct answer Projectized The advantages of a functional project organization include: - correct answer easy post-project transition. maximum flexibility in the use of staff. When projects are completed using a functional project management organization, it typically takes ___ to complete projects through this functional arrangement. - correct answer Longer Which are the primary benefits of using a dedicated project management structure. - correct answer Simpler Faster Which of the following is a characteristic responsibility of the project manager on a dedicated project team? - correct answer The project manager recruits project team members. What are the weaknesses of the project team approach? - correct answer It limits technological expertise It is characterized by difficulty in post-project transition It is expensive Matrix management is a _____ organizational structure, in which a horizontal project management structure is overlaid on the normal functional structure. - correct answer hybrid Which of the following are true about companies that are predominantly project organizations, such as construction or software firms? - correct answer Personnel may work on multiple projects at the same time Functional departments exist to be support staff for project teams The organization is structured around projects A key goal for an organization using a matrix structure for project management is ___. - correct answer optimize resource utilization Which of the following are strengths of the dedicated project team approach? - correct answer A high level of motivation and cohesiveness often emerges within the project team Specialists from different areas work closely together and become committed to optimizing the project. Of the three types of matrix organizations, which has the best chance to diminish internal power struggles within team members? - correct answer Strong What is considered a potential negative result of utilizing dedicated project teams, especially in a historically functional organization? - correct answer A "we-they" attitude. Reason: Referred to in the text as "internal strife", there can be real animosities developed between "special" project team members and peers doing routine work. List the primary benefits of using a matrix type of project management structure. - correct answer Strong project focus Efficient use of resource In a matrix system, there are usually how many chains of command - correct answer 2 Which of the following are problems or weaknesses with using a matrix structure for projects? - correct answer Infighting Slow Stressful Dysfunctional conflict As set forth by Casey and Peck (2001), the primary function of a PMO is to improve project execution. - correct answer control tower In the context of a matrix structure, match the following roles in project management with their responsibilities. Instructions - correct answer Project Manager - What has to be done? When should the task be done? How much money is available to do the task? Functional Manager - How will it be done? How will the project involvement impact normal functional activities? How well has the functional input been integrated? Which organizational structure works best for projects? - correct answer A system that balances the needs of the project with those of the parent organization Identify a true statement about a balanced matrix. - correct answer The functional manager is concerned with how the task defined by the project manager can be accomplished. The ___ structure evolved out of the necessity to share resources across multiple projects and functional domains while creating legitimate project leadership. - correct answer Matrix In a matrix organization, ___ for projects can be shared across multiple projects as well as within functional divisions. - correct answer resources As identified by Hobbs and Ménard (1993), which of the following factors influence the choice of project management structure? - correct answer Budget and time constraints Stability of resource requirement Environmental complexity Match these weaknesses with using a matrix structure for projects with their descriptions. Instructions - correct answer Dysfunctional conflict----The matrix approach is predicated on tension between functional managers and project managers who bring critical expertise and perspectives to the project. Infighting----Any situation in which equipment, resources, and people are being shared across projects and functional activities lends itself to conflict and competition for scarce resources. Stressful----Matrix management violates the management principle of unity of command. Slow----Decision making can get bogged down, as agreements have to be forged across multiple functional groups. Match these PMO types with their functions. Instructions - correct answer Weather Station - Its primary function is to track and monitor project performance.