Systems Documentation Techniques Exam Practice Questions and Answers with Complete Solutions.
Graded A+
Documentation - Answers explains how a system works, including the who, what, when, where, why,
and how of data entry, data processing, data storage, information output, and system controls.
Ex,Narratives, flowcharts, diagrams, and other written material
narrative description - Answers Written, step-by-step explanation of system components and how they
interact.
Important Documentation Tools Guidelines - Answers Must be able to read documentation to determine
how a system works.
May need to evaluate documentation to identify internal control strengths and weaknesses and
recommend improvements as well as to determine if a proposed system meets the company's needs.
More skill is needed to prepare documentation that shows how an existing or proposed system
operates.
Documentation Tools - Answers Data flow diagram (DFD), a graphical description of data sources, data
flows, transformation processes, data storage, and data destinations
2. Flowchart, which is a graphical description of a system. There are several types of flow charts,
including:
a. Document flowchart, which shows the flow of documents and information between departments or
areas of responsibility
b. System flowchart, which shows the relationship among the input, processing, and ouput in an
information system
c. Program flowchart, which shows the sequence of logical operations a computer performs as it
executes a program.
3. Business Process diagrams, which is a graphical description of the business processes used by a
company
data flow diagram (DFD) - Answers A graphical description of the flow of data within an organization,
including data sources/destinations, data flows, transformation processes, and data storage.
data source - Answers ntity that produces or sends the data that is entered into a system.
data destination - Answers entity that receives data produced by a system.
Graded A+
Documentation - Answers explains how a system works, including the who, what, when, where, why,
and how of data entry, data processing, data storage, information output, and system controls.
Ex,Narratives, flowcharts, diagrams, and other written material
narrative description - Answers Written, step-by-step explanation of system components and how they
interact.
Important Documentation Tools Guidelines - Answers Must be able to read documentation to determine
how a system works.
May need to evaluate documentation to identify internal control strengths and weaknesses and
recommend improvements as well as to determine if a proposed system meets the company's needs.
More skill is needed to prepare documentation that shows how an existing or proposed system
operates.
Documentation Tools - Answers Data flow diagram (DFD), a graphical description of data sources, data
flows, transformation processes, data storage, and data destinations
2. Flowchart, which is a graphical description of a system. There are several types of flow charts,
including:
a. Document flowchart, which shows the flow of documents and information between departments or
areas of responsibility
b. System flowchart, which shows the relationship among the input, processing, and ouput in an
information system
c. Program flowchart, which shows the sequence of logical operations a computer performs as it
executes a program.
3. Business Process diagrams, which is a graphical description of the business processes used by a
company
data flow diagram (DFD) - Answers A graphical description of the flow of data within an organization,
including data sources/destinations, data flows, transformation processes, and data storage.
data source - Answers ntity that produces or sends the data that is entered into a system.
data destination - Answers entity that receives data produced by a system.
