GFEBS SPENDING CHAIN: PURCHASE
REQUISITIONS QUESTIONS AND
ANSWERS | LATEST UPDATE |
2024/2025 | GRADED A+
What is the purpose of a purchase requisition?
✔✔ The purpose of a purchase requisition is to formally request the procurement of goods or
services.
Who typically creates a purchase requisition in an organization?
✔✔ A department or individual responsible for acquiring goods or services creates the purchase
requisition.
What must be included in a purchase requisition?
✔✔ The purchase requisition typically includes item details, quantity, estimated cost, and
required delivery date.
Why is a purchase requisition necessary in the procurement process?
✔✔ It ensures proper authorization and approval before any purchases are made.
1
,What happens after a purchase requisition is approved?
✔✔ After approval, it is converted into a purchase order for the vendor to fulfill.
How does a purchase requisition flow in GFEBS?
✔✔ The purchase requisition flows through various approval stages before being finalized and
converted into a purchase order.
What is the difference between a purchase requisition and a purchase order?
✔✔ A purchase requisition is an internal document requesting approval for a purchase, while a
purchase order is an external document sent to a vendor to request goods or services.
Why is it important for purchase requisitions to be accurate?
✔✔ Accurate purchase requisitions prevent delays, over-expenditure, or procurement of
incorrect goods or services.
How does a purchase requisition help in budget management?
✔✔ It ensures that the requested purchase is within the allocated budget before the expenditure
is made.
2
, What role does a purchase requisition play in internal controls?
✔✔ It helps maintain transparency and accountability by requiring proper approval before
making purchases.
What are the consequences of skipping the purchase requisition step?
✔✔ Skipping this step can result in unauthorized purchases, budget overruns, and audit findings.
What type of information should be verified before submitting a purchase requisition?
✔✔ The item description, quantity, estimated price, and budget availability should be verified.
What happens if a purchase requisition is rejected?
✔✔ If rejected, the requisition must be reviewed, corrected, and resubmitted for approval.
How is a purchase requisition tracked in the procurement process?
✔✔ It is tracked through a procurement system like GFEBS, where its status can be monitored at
each approval stage.
3
REQUISITIONS QUESTIONS AND
ANSWERS | LATEST UPDATE |
2024/2025 | GRADED A+
What is the purpose of a purchase requisition?
✔✔ The purpose of a purchase requisition is to formally request the procurement of goods or
services.
Who typically creates a purchase requisition in an organization?
✔✔ A department or individual responsible for acquiring goods or services creates the purchase
requisition.
What must be included in a purchase requisition?
✔✔ The purchase requisition typically includes item details, quantity, estimated cost, and
required delivery date.
Why is a purchase requisition necessary in the procurement process?
✔✔ It ensures proper authorization and approval before any purchases are made.
1
,What happens after a purchase requisition is approved?
✔✔ After approval, it is converted into a purchase order for the vendor to fulfill.
How does a purchase requisition flow in GFEBS?
✔✔ The purchase requisition flows through various approval stages before being finalized and
converted into a purchase order.
What is the difference between a purchase requisition and a purchase order?
✔✔ A purchase requisition is an internal document requesting approval for a purchase, while a
purchase order is an external document sent to a vendor to request goods or services.
Why is it important for purchase requisitions to be accurate?
✔✔ Accurate purchase requisitions prevent delays, over-expenditure, or procurement of
incorrect goods or services.
How does a purchase requisition help in budget management?
✔✔ It ensures that the requested purchase is within the allocated budget before the expenditure
is made.
2
, What role does a purchase requisition play in internal controls?
✔✔ It helps maintain transparency and accountability by requiring proper approval before
making purchases.
What are the consequences of skipping the purchase requisition step?
✔✔ Skipping this step can result in unauthorized purchases, budget overruns, and audit findings.
What type of information should be verified before submitting a purchase requisition?
✔✔ The item description, quantity, estimated price, and budget availability should be verified.
What happens if a purchase requisition is rejected?
✔✔ If rejected, the requisition must be reviewed, corrected, and resubmitted for approval.
How is a purchase requisition tracked in the procurement process?
✔✔ It is tracked through a procurement system like GFEBS, where its status can be monitored at
each approval stage.
3
