NPMA CPPS Practice Test Exam Questions & Answers.

NPMA CPPS Practice Test Exam Questions
& Answers

What is the document most organizations use that describes and conveys the process
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steps taken to produce a desired result? - answer-Procedure
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Which of the following terms means "to possess and have use of property of another
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with delegated responsibilities"? - answer-Accountability
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What element is crucial to the entire process of the property control system? - answer-
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Records

When does the Acquisition begin? - answer-Needs have been defined
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What is the first step of the approval process when making a purchase? - answer-
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Obtaining approval to spend budgeted organizational funds
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3. When a decision has been made to buy new equipment, considerations should be
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decided, such as: immediate availability, extended service warranties, and _________.
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- answer-Advanced technology
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When a Purchase Order has been completed, Purchasing should provide a copy of the
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Purchase Order to property management, the originator, accounts payable, and what
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other department? - answer-Receiving
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What establishes delegation of authority for signature approval thresholds and types of
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property for those signature levels? - answer-Organization procedure
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In organizations having online financial systems, documentation is created electronically
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oand is retained in the system's transaction history. It is often used as part of a three-
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way match of transactions prior to payment: the PO, the receiving documentation, and
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othe ___________. - answer-Invoice
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A ________________________ provides receiving activity information as well as a way
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to trace items that are lost or misappropriated during the receiving process or during
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delivery from the receiving area. - answer-Receiving voucher log
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What is a disadvantage of centralized receiving? - answer-Slower turn-around time for
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deliveries
o

, What information is NOT typically recorded in a receiving voucher log? - answer-
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Purchasing department order date and cost o o o o o




Why is it important that the Receiving department inspect for damage? - answer-
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Provide information for a potential return of the item to the vendor
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What is one accomplishment by tagging of new, incoming property? - answer-
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Establishes the official record for that item
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Types of property that generally require serialized tags are: - answer-Government
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property sensitive property
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Reasons accountable property is tagged because of its sensitivity, requirement for
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control and what? - answer-Dollar value
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What does the accuracy of bar-code technology depend on? - answer-The accuracy of
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the data capturing process
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Assets acquired by the subcontractor must be tagged in accordance with the
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_____________ policies and procedures unless otherwise specified in the subcontract
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award document. - answer-Prime contractor's
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What is the method of inventory and distribution that moves the oldest items in storage
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to the location where they will be used first (i.e. there is concern that the items may
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have a limited shelf-life)? - answer-FIFO
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Warehouse operations include several integrated functions, including: - answer-Space
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allocation
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What does using proper temperature and humidity controls in a warehouse environment
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help ensure? - answer-Does not deteriorate when being stored
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Just-in-time (JIT) delivery has both advantages and disadvantages. What is one
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DISADVANTAGE? - answer-Increases the costs of purchased goods
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Which of these is NOT a factor that should be considered when deciding on the
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appropriate layout of a warehouse? - answer-Acquisition method
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of items
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When should property that has been taken offsite for approved use be returned? -
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answer-During the physical inventory
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What is the name of the movement document used to track the short-term movement of
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equipment that may be used by multiple users? - answer-Equipment log-out form
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