CPPB Exam Prep Comprehensive B
Questions with Verified Answers
What concept is based on the idea that nothing happens in a supply chain until a need
is identified? A) First In First Out (FIFO) B) Last In, First Out (LIFO) C) Just in Time (JIT)
D) re-Order Point - CORRECT ANSWER-C) Just in Time (JIT)
Procurement officials acting within the scope of their authority have what type of
authority to legally bind the government? A) Express Authority B) Implied Authority C)
Actual Authority D) Apparent Authority - CORRECT ANSWER-C) Actual Authority
The senior buyer has been asked by her Chief Procurement Officer to help identify
resources on established best practices and strategies for modernizing their outdated
procurement code and procurement manual. Which of the following resources would
provide the best starting point for updating procurement regulations? A) The NASPO
State and Local Government Procurement: A Practical Guide B) Another state's
procurement manual C) The American Bar Associations Model Procurement Code for
State and Local Governments D) A comparison of all 50 US state procurement codes -
CORRECT ANSWER-C) The American Bar Associations Model Procurement Code for
State and Local Governments
At the first meeting of the evaluation committee everyone on the team signed a conflict
of interest form. During an evaluation session, the purchasing officer noticed that one of
the team members continued to discuss one proposal and was trying to convince the
other members to change their scores. The purchasing officer met with the team
member and discussed the situation. It was disclosed that the team member had
worked for the company for a few years before coming to the government agency. What
actions would you take as the purchasing officer? A) Declare an "appearance of conflict
interest" and remove the team member immediately from the evaluation team B)
Declare no conflict of interest and continue with the evaluation C) Declare an "actual
conflict of interest" and take immediate action by removing that team member from the
evaluation team D) Declare a potential conflict of interest and resume with the same
evalu - CORRECT ANSWER-A) Declare an "appearance of conflict interest" and
remove the team member immediately from the evaluation team
You have been asked to put together a team to begin development of a large-scale
solicitation. The members you chose to be part of the team have agreed to join the
group and the team is currently working on learning the traits and strengths of other
members and identifying a leader. What Team Development Stage is your team in? A)
Storming B) Performing C) Norming D) Forming - CORRECT ANSWER-D) Forming
A senior buyer has been asked by their Procurement Director to review The
Procurement Office Plan and Roadmap which sets both operational and strategic goals
,and objectives for the office. In order to help the office accomplish its short and long-
term goals and objectives, this plan must be tied to the office's overall: A) Vision and
mission B) Rules and regulations C) Roles and responsibilities D) Values and goals -
CORRECT ANSWER-A) Vision and mission
An agency is in need of a new Learning Management System (LMS) and has contacted
the state procurement office to help create an initial proposal that justifies the project for
leadership decision-makers. The assigned Procurement Officer suggests this document
should include an analysis of business process performance and requirements
assumptions, issues and risks. Which of the following best describes what type of
structured proposal should be created? A) Project charter B) Evaluation report C)
Needs assessment D) Business case - CORRECT ANSWER-D) Business case
You been charged with creating a manual that contains at a minimum general
information about the agency, describes how the solicitation process is conducted for all
types of procurements, describes the limitations surrounding relationships and the
extent of contact suppliers should have with user departments, as well as ethics and
conflict of interest policies. What type of manual have you been asked to create? A)
Supplier manual B) Supplier catalog C) Procedures manuals D) Policy manual -
CORRECT ANSWER-A) Supplier manual
The procurement officer has been in their position for three years. Beyond their initial
training they have not received any further training aside from reading list- serve emails.
In order for this and all procurement officers to stay abreast of the changes in this field,
they should: A) Review their training materials to refresh their procurement knowledge
B) Talk to their Director of Procurement about creating a plan for professional
development and continuing education in their jurisdiction C) Spend two hours a month
reading or watching a procurement related piece of information D) Attend a NASPO
sponsored training event - CORRECT ANSWER-B) Talk to their Director of
Procurement about creating a plan for professional development and continuing
education in their jurisdiction
State-wide procurement reforms are usually driven by all of the following EXCEPT: A) A
memo drafted by the Chief Procurement Officer B) Ethics reforms C) A judicial decision
D) Budget deficits - CORRECT ANSWER-A) A memo drafted by the Chief Procurement
Officer
A stakeholder has brought an emerging issue to your attention regarding a recent
information technology (IT) procurement. They have identified and analyzed the issue.
What should be your next step? A) Make changes to the process to avoid the emerging
issue B) Request an independent source to verify the emerging issue C) Examine the
possible consequences of the emerging issue D) Monitor the emerging issue and act
when necessary - CORRECT ANSWER-C) Examine the possible consequences of the
emerging issue
, The buyer notices a lag in processing times for the contracts being handled by a newer
Contract Manager but there is not a measurement in place to gauge what defines a lag
time or what the appropriate schedule should be. The buyer should: A) Establish
measurements for assessing the performance of the procurement process, including
processing times, supplier performance data, and client survey responses B) File a
complaint with HR about the amount of time the Contract Manager is taking C) Make a
new schedule just for this contract manager D) Set a series of reminders on their
calendar to remind them to check on the new contract manager - CORRECT ANSWER-
A) Establish measurements for assessing the performance of the procurement process,
including processing times, supplier performance data, and client survey responses
All of the following are considered standard terms and conditions with the exception of:
A) Contract acceptance B) Force majeure C) Contract termination D) Insurance terms -
CORRECT ANSWER-D) Insurance Terms
During the evaluation process a buyer discovers that one of the evaluators had worked
for an offeror prior to coming to the agency 6 years ago. What is the best course of
action for the buyer to take? A) Report the evaluator's attempt to join the committee to
the jurisdiction's ethics board or committee B) Remove the evaluator from the evaluation
committee for a conflict of interest C) Do nothing since the evaluator has not worked for
that offeror in over 5 years D) Review the conflict of interest statement signed by the
evaluator and investigate the situation to determine if there is actual bias - CORRECT
ANSWER-D) Review the conflict of interest statement signed by the evaluator and
investigate the situation to determine if there is actual bias
A team of buyers within the procurement office is charged with researching the rationale
for acquiring an eProcurement system for the procurement entity which will be
presented to the Legislature for consideration. The Legislature is concerned about how
such a system would create additional bidding opportunities for out of state bidders.
What key benefits of eProcurement should the research group include in their report to
counter this concern? A) eProcurement systems reduce cost through increased
competition by allowing more vendors into the bidding pool thus driving small
businesses to lower their costs to compete B) eProcurement systems increase access
for all bidders including local small, women-owned and minority businesses by providing
cost effective access to bidding opportunities that these businesses may not have
otherwise C) eProcurement systems leverage buying power and increase the
effectiveness of strate - CORRECT ANSWER-B) eProcurement systems increase
access for all bidders including local small, women-owned and minority businesses by
providing cost effective access to bidding opportunities that these businesses may not
have otherwise
The fiscal year has ended and the procurement office has begun the process of auditing
the budget. The comptroller has begun program audits which includes: A) Providing
objective analysis to assist management and those charged with governance and
oversight in using the information to improve program operations, reduce cost, and
facilitate decision making B) Examining a governmental unit's managerial and
Questions with Verified Answers
What concept is based on the idea that nothing happens in a supply chain until a need
is identified? A) First In First Out (FIFO) B) Last In, First Out (LIFO) C) Just in Time (JIT)
D) re-Order Point - CORRECT ANSWER-C) Just in Time (JIT)
Procurement officials acting within the scope of their authority have what type of
authority to legally bind the government? A) Express Authority B) Implied Authority C)
Actual Authority D) Apparent Authority - CORRECT ANSWER-C) Actual Authority
The senior buyer has been asked by her Chief Procurement Officer to help identify
resources on established best practices and strategies for modernizing their outdated
procurement code and procurement manual. Which of the following resources would
provide the best starting point for updating procurement regulations? A) The NASPO
State and Local Government Procurement: A Practical Guide B) Another state's
procurement manual C) The American Bar Associations Model Procurement Code for
State and Local Governments D) A comparison of all 50 US state procurement codes -
CORRECT ANSWER-C) The American Bar Associations Model Procurement Code for
State and Local Governments
At the first meeting of the evaluation committee everyone on the team signed a conflict
of interest form. During an evaluation session, the purchasing officer noticed that one of
the team members continued to discuss one proposal and was trying to convince the
other members to change their scores. The purchasing officer met with the team
member and discussed the situation. It was disclosed that the team member had
worked for the company for a few years before coming to the government agency. What
actions would you take as the purchasing officer? A) Declare an "appearance of conflict
interest" and remove the team member immediately from the evaluation team B)
Declare no conflict of interest and continue with the evaluation C) Declare an "actual
conflict of interest" and take immediate action by removing that team member from the
evaluation team D) Declare a potential conflict of interest and resume with the same
evalu - CORRECT ANSWER-A) Declare an "appearance of conflict interest" and
remove the team member immediately from the evaluation team
You have been asked to put together a team to begin development of a large-scale
solicitation. The members you chose to be part of the team have agreed to join the
group and the team is currently working on learning the traits and strengths of other
members and identifying a leader. What Team Development Stage is your team in? A)
Storming B) Performing C) Norming D) Forming - CORRECT ANSWER-D) Forming
A senior buyer has been asked by their Procurement Director to review The
Procurement Office Plan and Roadmap which sets both operational and strategic goals
,and objectives for the office. In order to help the office accomplish its short and long-
term goals and objectives, this plan must be tied to the office's overall: A) Vision and
mission B) Rules and regulations C) Roles and responsibilities D) Values and goals -
CORRECT ANSWER-A) Vision and mission
An agency is in need of a new Learning Management System (LMS) and has contacted
the state procurement office to help create an initial proposal that justifies the project for
leadership decision-makers. The assigned Procurement Officer suggests this document
should include an analysis of business process performance and requirements
assumptions, issues and risks. Which of the following best describes what type of
structured proposal should be created? A) Project charter B) Evaluation report C)
Needs assessment D) Business case - CORRECT ANSWER-D) Business case
You been charged with creating a manual that contains at a minimum general
information about the agency, describes how the solicitation process is conducted for all
types of procurements, describes the limitations surrounding relationships and the
extent of contact suppliers should have with user departments, as well as ethics and
conflict of interest policies. What type of manual have you been asked to create? A)
Supplier manual B) Supplier catalog C) Procedures manuals D) Policy manual -
CORRECT ANSWER-A) Supplier manual
The procurement officer has been in their position for three years. Beyond their initial
training they have not received any further training aside from reading list- serve emails.
In order for this and all procurement officers to stay abreast of the changes in this field,
they should: A) Review their training materials to refresh their procurement knowledge
B) Talk to their Director of Procurement about creating a plan for professional
development and continuing education in their jurisdiction C) Spend two hours a month
reading or watching a procurement related piece of information D) Attend a NASPO
sponsored training event - CORRECT ANSWER-B) Talk to their Director of
Procurement about creating a plan for professional development and continuing
education in their jurisdiction
State-wide procurement reforms are usually driven by all of the following EXCEPT: A) A
memo drafted by the Chief Procurement Officer B) Ethics reforms C) A judicial decision
D) Budget deficits - CORRECT ANSWER-A) A memo drafted by the Chief Procurement
Officer
A stakeholder has brought an emerging issue to your attention regarding a recent
information technology (IT) procurement. They have identified and analyzed the issue.
What should be your next step? A) Make changes to the process to avoid the emerging
issue B) Request an independent source to verify the emerging issue C) Examine the
possible consequences of the emerging issue D) Monitor the emerging issue and act
when necessary - CORRECT ANSWER-C) Examine the possible consequences of the
emerging issue
, The buyer notices a lag in processing times for the contracts being handled by a newer
Contract Manager but there is not a measurement in place to gauge what defines a lag
time or what the appropriate schedule should be. The buyer should: A) Establish
measurements for assessing the performance of the procurement process, including
processing times, supplier performance data, and client survey responses B) File a
complaint with HR about the amount of time the Contract Manager is taking C) Make a
new schedule just for this contract manager D) Set a series of reminders on their
calendar to remind them to check on the new contract manager - CORRECT ANSWER-
A) Establish measurements for assessing the performance of the procurement process,
including processing times, supplier performance data, and client survey responses
All of the following are considered standard terms and conditions with the exception of:
A) Contract acceptance B) Force majeure C) Contract termination D) Insurance terms -
CORRECT ANSWER-D) Insurance Terms
During the evaluation process a buyer discovers that one of the evaluators had worked
for an offeror prior to coming to the agency 6 years ago. What is the best course of
action for the buyer to take? A) Report the evaluator's attempt to join the committee to
the jurisdiction's ethics board or committee B) Remove the evaluator from the evaluation
committee for a conflict of interest C) Do nothing since the evaluator has not worked for
that offeror in over 5 years D) Review the conflict of interest statement signed by the
evaluator and investigate the situation to determine if there is actual bias - CORRECT
ANSWER-D) Review the conflict of interest statement signed by the evaluator and
investigate the situation to determine if there is actual bias
A team of buyers within the procurement office is charged with researching the rationale
for acquiring an eProcurement system for the procurement entity which will be
presented to the Legislature for consideration. The Legislature is concerned about how
such a system would create additional bidding opportunities for out of state bidders.
What key benefits of eProcurement should the research group include in their report to
counter this concern? A) eProcurement systems reduce cost through increased
competition by allowing more vendors into the bidding pool thus driving small
businesses to lower their costs to compete B) eProcurement systems increase access
for all bidders including local small, women-owned and minority businesses by providing
cost effective access to bidding opportunities that these businesses may not have
otherwise C) eProcurement systems leverage buying power and increase the
effectiveness of strate - CORRECT ANSWER-B) eProcurement systems increase
access for all bidders including local small, women-owned and minority businesses by
providing cost effective access to bidding opportunities that these businesses may not
have otherwise
The fiscal year has ended and the procurement office has begun the process of auditing
the budget. The comptroller has begun program audits which includes: A) Providing
objective analysis to assist management and those charged with governance and
oversight in using the information to improve program operations, reduce cost, and
facilitate decision making B) Examining a governmental unit's managerial and
