CTCM Certification Exam 2024 Questions & Answers (Graded A+)

Contract Value - ANSWER-The initial value of the contract, plus any amendments, renewals and extensions for the contract's full existence. Statewide Procurement Division (SPD) - ANSWER-The entity that delegates purchasing authority to state agencies for non-IT goods and services, Purchasing authority - ANSWER-The ability of an agency to purchase goods and services using state funds. Delegation of purchasing authority - ANSWER-Assigning purchasing authority to an agency Texas Department of Information Resources (DIR) - ANSWER-The entity that delegates purchasing authority to state agencies for IT goods and services Statewide contract management development team responsibilities - ANSWER--develops and administers over 250 statewide contractors representing several thousand-line items of products/services -develops term, managed, and TXMAS contracts -Processes open market requisitions on behalf of state agencies, universities, and more than 1600+ Texas SmartBuy members -assists with reporting requirements and vendor performance issues Office of Vehicle and Fleet Management - ANSWER-Assists state agencies in managing their vehicle fleet Statewide Travel Management Program - ANSWER-Manages travel expenditures, monitors travel activity, and provides discounted travel services Statewide mail operations - ANSWER-Processes approximately 14-17K pieces of mail per day (interagency mail) Historically Underutilized Business Program (HUB) - ANSWER-Promotes full and equal business opportunities subcontracting opportunity for any procurement with an estimated contract value of $100,000 or greater. For businesses owned by female, minority, or service disabled veterans. Procurment Oversight and Delegation Portal (POD) - ANSWER-Conducts solicitation reviews and delegates purchasing authority to state agencies for service solicitations valued over $100,000. Coordinates with the Contract Advisory Team (CAT) Contract Advisory Team (CAT_ - ANSWER-An interagency oversight team. Reviews and makes recommendations on solicitations with an estimated value of at least $5 million. These solicitations must be submitted through the POD portal and will be turned around within 30 days. Quality Assurance Team (QAT) - ANSWER-An interagency oversight team. Oversees major information Resources Projects (MIRPs) and associated contracts. They review the project plans, procurement/acquisition plan, proposed contract terms, and partially executed contracts. Applications supported by SPD - ANSWER-Texas Smart Buy, TXMAS, Vendor Performance Tracking System (VPTS), Centralized Master Bidder's List (CMBL) Texas SmartBuy - ANSWER-An online ordering system that has statewide contracts for non-IT goods and services (bulk contracts, managed contracts, TXMAS- out of state or federal- contracts) Electronic State Business Daily (ESBD) - ANSWER-Where we advertise solicitations and notice of awards for contracts over $25,000 Centralized Master Bidder's List (CMBL) - ANSWER-Master database for purchasing entities to to receive bids for their products or services. If $10k-$25k, you must solicit 3 active vendors (2 HUBs). If over $25k, must solicit all eligible vendors on the list that services the geographic region. Centralized Master Bidder's List (CMBL) documentation - ANSWER-A copy of the bid list (with date) must be placed in the procurement file Vendor Performance Tracking System (VPTS) - ANSWER-Allows agencies to score vendors, track vendor performance, and provides information to contract developersCollects vendor performance reports from the agencies. When do you report to VPTS? - ANSWER-Contracts at or greater than $25k. Reporting is required in 30 days