Student Records – FERPA Latest Update Graded A

Student Records – FERPA Latest Update Graded A Annually Notify Colleges are required to do this for parents or eligible students so that they are aware of their rights to inspect and review records, seek amendment of records, provide consent to disclose records and files a complaint with the Department of Education for compliance failures. Dates of Attendance Academic year, fall term or first quarter; daily records are not necessary. Dependent For parents to be given general access to their child's college records, they must have claimed the student as this on their last federal income tax statement. Family Policy Compliance Office (FPCO) Where FERPA complaints are filed; communicates with ED to determine eligibility for funding (attach to FERPA) Indirect Recipients A college is considered to be this if its students receive monetary benefits such as federal grants, loans or work-study. Parent May be a natural parent, a guardian, or an individual acting as a parent in the absence of a parent or guardian. Proper Identification Students can be required to provide this to gain access to personal records and to review the docket or file while in the records office. FERPA This law applies only to educational institutions that are either direct or indirect recipients of federal funds made available by the Department of Education (20 USC § 1232g; 34 CFR Part 99). Specifically, the law states that: "No funds shall be made available under any applicable program to any educational agency or institution which has a policy of denying, or which effectively prevents, the parents of students who are or have been in attendance at a school of such agency or at such institution . . . the right to inspect and review the education records of their children" (emphasis added) (20 USC § 1232g(a)(1)(A)). Funds may be withheld either when there is a policy of denying access OR when the institution effectively prevents access, regardless of policy. FERPA - who is it limited to? FERPA (like title IX) is limited in application only to educational entities (e.g., Letter to University of Wisconsin (FPCO Feb. 3, 2003) (finding no FERPA violation when the requested records were maintained by an organization and not the university)). Qualifying as a Person to Whom Access is Permitted and From Whom Permission is Acquired The FERPA provides access rights to the parents of a student until the student reaches the age of 18. At age 18 OR when the student attends