CPPB Prep Domain I: Procurement Administration

CPPB Prep Domain I: Procurement Administration Inputs - Measures resources used. They include labor, materials, equipment, and supplies. Demand for services may also be considered an input metric. Outputs - Record activity or effort that can be expressed in a quantitative or qualitative manner. Outcomes - Asses results of an activity and show whether expected results were achieved. Must be benchmarked against other departments and outside organizations. A benchmark is simply a point of reference that can be used as a standard to compare effectiveness and efficiency measurements. Efficiency measures - Represent the ratio of inputs to outputs or outcomes. When outputs are increased and inputs are decreased, more efficiency is generated. Effectiveness measures - Reflect how long it takes to process a request for procurement or the turnaround time to receive a commodity or service. Essentially measures quality and affects customer satisfaction. It should be tied back to the key objective. 7 Rights of Procurement - Right materials, right quantity, right time, right place, right source, right service, right place Automated Procurement Systems - In-house computerized systems and processes used to perform tasks, store information, and facilitate transactions between procurement and client organizations. ERP Systems - Enterprise Resource Planning Systems are business process software systems that manage multiple management systems such as finance, accounting, human resources, procurement, inventory control, and other activities. Cooperative Procurement - 1. Action taken when two or more entities combine their requirements to obtain advantages of volume purchases including administrative savings and other benefits. 2. A variety of arrangements whereby two or more public procurement units purchase from the same suppliers using a single IFB or RFP. 3. May result in contracts upon which other entities may "piggyback". Piggybacking - A form of intergovernmental cooperative contracting in which an entity will be extended the pricing and terms of a contract entered into by a larger entity. The authority to engage in cooperative procurement is determined by the laws of a jurisdiction. Value Anal