PMP RMC HT book 9th Project Management Framework

What is the definition of a project? Temporary endeavor—with a beginning and an end Creates a unique product, service, or result What is operational work? Ongoing work to support the business and systems of the organization What is the definition of a program? What is the definition of a portfolio? Program: A group of related projects, managed in a coordinated way Portfolio: A group of programs, individual projects, and other related operational work that are prioritized and implemented to achieve a specific strategic business goal What is the difference between a project team and a project management team? A project team is a group of people, including the project manager, who will complete the work of the project A project management team is a group of project team members selected by the project manager to help perform some project management activities What is organizational project management (OPM)? A framework that guides portfolio, program, and project management to achieve the organizations strategic goals What is organizational governance? What are internal requirements? Organizational governance refers to the overall structure of an organization Internal requirements include policies and procedures regarding portfolio, program, and project work, which help to ensure that these endeavors are within the strategic plan of the organization and that they contribute to the delivery of specific benefits or value What is a project management office (PMO)? What are three possible forms of a PMO? A department that oversees and standardizes the management of projects Supportive Controlling Directive List project constraints that may occur throughout the life of a project, and explain the potential impact of a constraint. Schedule Cost Risk Scope Quality Resources Customer satisfaction Constraints limit options during planning and beyond Who are stakeholders? Anyone whose interests may be positively or negatively impacted by the project, or the product of the project A stakeholder may be an individual or an organization; may be internal or external to the organization What is the purpose of Stakeholder Management? To keep stakeholders informed To solicit their input Work to satisfy their needs and expectations What are three primary forms of organizational structure? Functional Project-oriented Matrix What is a functional organization? The organization is grouped by areas of specialization (for example, accounting and marketing) What is a project-oriented organization? The organization is organized by project The team has no department to go to at project end The project manager has control of the project What is a matrix organization? In an attempt to maximize the strengths of both the functional and project- oriented structures, the team member reports to two managers (the project manager and functional manager) Team members do project work in addition to normal departmental work What is a strong matrix organization? Project A matrix organization where the balance of power rests with the project manager instead of the functional manager What is a weak matrix organization? What role might the project manager play in a weak matrix? A matrix organization where the balance of power rests with the functional manager instead of the project manager A project expediter or project coordinator What is a balanced matrix organization? A matrix organization where power is equally balanced between the project manager and the functional manager What is a project expediter? What is a project coordinator? The project expediter acts primarily as a staff assistant and communications coordinator; the expediter cannot personally make or enforce decisions The project coordinator is similar to the project expediter, except the coordinator has some authority and power to make decisions, and reports to a higher-level manager What are enterprise environmental factors (EEFs)? Enterprise environmental factors provide context within which to plan the project; these factors can be either internal or external They are generally outside the control of the project team What are organizational process assets (OPAs)? Project Company processes, procedures, and policies Organizational knowledge repositories (historical information, lessons learned) What can historical information include? Historical information can include: •Activities •WBSs •Benchmarks •Reports •Risks and risk response plans •Estimates •Resources used •Project management plans •Project documents •Baselines •Correspondence Records of the current project that will become part of organizational process assets