PMT1
Group
Assignment
Names & Student numbers:
Date of Submission: 29.10.2020
Lecturer: Mr. Voerman
Word count: 2,899
, PMT1 GROUP ASSIGNMENT
Executive summary
This report covers all aspects to successfully host a 2-day conference about the topic "How to grow
your business in an environmentally sustainable way". We aim to create awareness and provide
knowledge regarding sustainability to SME’s from the northern region of the Netherlands and
Germany. We’ll provide 4 guest speakers and the opportunity for the SME’s to network.
Stakeholders
Sponsors of the conference are the city of Groningen, Hanze University of Applied Sciences,
University of Groningen and the National Sustainability Institute. Other stakeholders are the
audience, the venue, security and medical staff, Mercure Hotel Groningen, Martini plaza, cleaning
service and speakers. Social media will mainly be used for marketing and advertisements.
Scope Management
The following is required to make this conference successful, presenting equipment, enough seats,
catering, a platform to sell tickets and other various service providers. Students will assist us during
the planning and preparations in return for CCR credits. Volunteers from RUG will also assist in
return for free entrance. During the conference breaks, there will be networking opportunities.
Timing & Budget
All activities that need to be finished as well as their resource assignment is put into an activity
list. A Network Diagram was created to estimate the preparation time as well as figure out all the
critical activities (critical path). The preparation duration is 105 days. To run the conference at the
7th and 8th of August 2021 we would have to start on the 7th of March latest. The total required
budget for this event is €17.848. From this budget 40% is allocated to catering, 18% to the venue,
13% to marketing and the rest to other service providers like guest speakers, cleaners, security etc.
300 tickets will be sold at €29.95 covering approximately 50% of all costs. The remaining 50%
will be covered with funds from our sponsors.
Risk and Quality Management
It is our priority to meet the determined quality standards and to minimalize potential risks. In the
appendices checklists and tables can be found that identifies all risks that could happen and
relevant quality measures we will take.
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, PMT1 GROUP ASSIGNMENT
Table of Content
Executive summary ........................................................................................................................ 1
Stakeholders .............................................................................................................................. 1
Scope Management ................................................................................................................... 1
Timing & Budget....................................................................................................................... 1
Risk and Quality Management ................................................................................................ 1
1. Introduction............................................................................................................................ 5
1.1 Scope Statement ............................................................................................................ 5
1.2 Stakeholder register ...................................................................................................... 5
2. Methodology ........................................................................................................................... 7
3. Stakeholders ........................................................................................................................... 8
3.1 Audience......................................................................................................................... 8
3.2 Funding of the conference ............................................................................................ 8
3.3 Venue.............................................................................................................................. 8
3.4 Service provider/supplier ............................................................................................. 9
3.5 Fire brigade ................................................................................................................... 9
3.6 Employees ...................................................................................................................... 9
3.7 Guest speakers ............................................................................................................... 9
3.8 Media/Marketing ........................................................................................................ 10
4. Scope Management .............................................................................................................. 11
4.1 Two-day business conference ..................................................................................... 11
4.2 Purpose......................................................................................................................... 11
4.3 Justification ................................................................................................................. 11
4.4 Scope............................................................................................................................. 12
4.4.1 Acceptance criteria.................................................................................................... 12
4.4.2 Deliverables .............................................................................................................. 12
4.4.3 Assumptions.............................................................................................................. 13
4.4.4 Constraints ................................................................................................................ 13
5. Time Management ............................................................................................................... 14
5.1 Activity List ................................................................................................................. 14
5.2 Sequence Activities...................................................................................................... 14
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, PMT1 GROUP ASSIGNMENT
5.3 Network Diagram........................................................................................................ 14
5.4 Gantt Chart ................................................................................................................. 15
5.5 Milestone list ................................................................................................................ 15
6. Cost Management ................................................................................................................ 16
6.1 Total Cost Estimation ................................................................................................. 16
6.1.1 Venue related costs ................................................................................................... 16
6.1.2 Catering ..................................................................................................................... 17
6.1.3 Third-party staff ........................................................................................................ 17
6.1.4 Security staff ............................................................................................................. 17
6.1.5 Medical staff ............................................................................................................. 17
6.1.6 Cleaning staff ............................................................................................................ 17
6.1.7 Ticket fees ................................................................................................................. 17
6.1.8 Marketing related costs ............................................................................................. 17
6.1.9 Guest speakers .......................................................................................................... 18
6.1.10 Unforeseeable costs .............................................................................................. 18
6.2 Ticket pricing and Revenue ....................................................................................... 18
6.3 Funding and Sponsorship........................................................................................... 18
7. Risk Management ................................................................................................................ 19
8. Quality Management............................................................................................................ 20
8.1 Quality Management Plan ......................................................................................... 20
8.2 Metrics and Checklists ............................................................................................... 20
9. Conclusion............................................................................................................................ 21
Reference List ............................................................................................................................... 22
Appendices .................................................................................................................................... 24
Appendix A: Conference Outline .......................................................................................... 24
Appendix B: Stakeholder Register ........................................................................................ 26
Appendix C: Work breakdown structure............................................................................. 29
Appendix D: Activity List ...................................................................................................... 30
Appendix E: Activity Attributes ............................................................................................ 32
Appendix F: Sequence Activities ........................................................................................... 33
Appendix G: Network Diagram ............................................................................................ 34
Appendix H: Gantt Chart ...................................................................................................... 35
Appendix I: Milestone List..................................................................................................... 37
3
Group
Assignment
Names & Student numbers:
Date of Submission: 29.10.2020
Lecturer: Mr. Voerman
Word count: 2,899
, PMT1 GROUP ASSIGNMENT
Executive summary
This report covers all aspects to successfully host a 2-day conference about the topic "How to grow
your business in an environmentally sustainable way". We aim to create awareness and provide
knowledge regarding sustainability to SME’s from the northern region of the Netherlands and
Germany. We’ll provide 4 guest speakers and the opportunity for the SME’s to network.
Stakeholders
Sponsors of the conference are the city of Groningen, Hanze University of Applied Sciences,
University of Groningen and the National Sustainability Institute. Other stakeholders are the
audience, the venue, security and medical staff, Mercure Hotel Groningen, Martini plaza, cleaning
service and speakers. Social media will mainly be used for marketing and advertisements.
Scope Management
The following is required to make this conference successful, presenting equipment, enough seats,
catering, a platform to sell tickets and other various service providers. Students will assist us during
the planning and preparations in return for CCR credits. Volunteers from RUG will also assist in
return for free entrance. During the conference breaks, there will be networking opportunities.
Timing & Budget
All activities that need to be finished as well as their resource assignment is put into an activity
list. A Network Diagram was created to estimate the preparation time as well as figure out all the
critical activities (critical path). The preparation duration is 105 days. To run the conference at the
7th and 8th of August 2021 we would have to start on the 7th of March latest. The total required
budget for this event is €17.848. From this budget 40% is allocated to catering, 18% to the venue,
13% to marketing and the rest to other service providers like guest speakers, cleaners, security etc.
300 tickets will be sold at €29.95 covering approximately 50% of all costs. The remaining 50%
will be covered with funds from our sponsors.
Risk and Quality Management
It is our priority to meet the determined quality standards and to minimalize potential risks. In the
appendices checklists and tables can be found that identifies all risks that could happen and
relevant quality measures we will take.
1
, PMT1 GROUP ASSIGNMENT
Table of Content
Executive summary ........................................................................................................................ 1
Stakeholders .............................................................................................................................. 1
Scope Management ................................................................................................................... 1
Timing & Budget....................................................................................................................... 1
Risk and Quality Management ................................................................................................ 1
1. Introduction............................................................................................................................ 5
1.1 Scope Statement ............................................................................................................ 5
1.2 Stakeholder register ...................................................................................................... 5
2. Methodology ........................................................................................................................... 7
3. Stakeholders ........................................................................................................................... 8
3.1 Audience......................................................................................................................... 8
3.2 Funding of the conference ............................................................................................ 8
3.3 Venue.............................................................................................................................. 8
3.4 Service provider/supplier ............................................................................................. 9
3.5 Fire brigade ................................................................................................................... 9
3.6 Employees ...................................................................................................................... 9
3.7 Guest speakers ............................................................................................................... 9
3.8 Media/Marketing ........................................................................................................ 10
4. Scope Management .............................................................................................................. 11
4.1 Two-day business conference ..................................................................................... 11
4.2 Purpose......................................................................................................................... 11
4.3 Justification ................................................................................................................. 11
4.4 Scope............................................................................................................................. 12
4.4.1 Acceptance criteria.................................................................................................... 12
4.4.2 Deliverables .............................................................................................................. 12
4.4.3 Assumptions.............................................................................................................. 13
4.4.4 Constraints ................................................................................................................ 13
5. Time Management ............................................................................................................... 14
5.1 Activity List ................................................................................................................. 14
5.2 Sequence Activities...................................................................................................... 14
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, PMT1 GROUP ASSIGNMENT
5.3 Network Diagram........................................................................................................ 14
5.4 Gantt Chart ................................................................................................................. 15
5.5 Milestone list ................................................................................................................ 15
6. Cost Management ................................................................................................................ 16
6.1 Total Cost Estimation ................................................................................................. 16
6.1.1 Venue related costs ................................................................................................... 16
6.1.2 Catering ..................................................................................................................... 17
6.1.3 Third-party staff ........................................................................................................ 17
6.1.4 Security staff ............................................................................................................. 17
6.1.5 Medical staff ............................................................................................................. 17
6.1.6 Cleaning staff ............................................................................................................ 17
6.1.7 Ticket fees ................................................................................................................. 17
6.1.8 Marketing related costs ............................................................................................. 17
6.1.9 Guest speakers .......................................................................................................... 18
6.1.10 Unforeseeable costs .............................................................................................. 18
6.2 Ticket pricing and Revenue ....................................................................................... 18
6.3 Funding and Sponsorship........................................................................................... 18
7. Risk Management ................................................................................................................ 19
8. Quality Management............................................................................................................ 20
8.1 Quality Management Plan ......................................................................................... 20
8.2 Metrics and Checklists ............................................................................................... 20
9. Conclusion............................................................................................................................ 21
Reference List ............................................................................................................................... 22
Appendices .................................................................................................................................... 24
Appendix A: Conference Outline .......................................................................................... 24
Appendix B: Stakeholder Register ........................................................................................ 26
Appendix C: Work breakdown structure............................................................................. 29
Appendix D: Activity List ...................................................................................................... 30
Appendix E: Activity Attributes ............................................................................................ 32
Appendix F: Sequence Activities ........................................................................................... 33
Appendix G: Network Diagram ............................................................................................ 34
Appendix H: Gantt Chart ...................................................................................................... 35
Appendix I: Milestone List..................................................................................................... 37
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