Notary Public Study Guide|2023 LATEST UPDATE|GUARANTEED SUCCESS

A notary is defined as a _____________________ Public Officer whose function is to attest and certify the signing of documents. A Notary Public is responsible for ADMINISTERING OATHS? (True or False) True A Notary Public PRACTICES LAW? (True or False) False A Notary Public WITNESSES THE SIGNING OF DOCUMENTS? (True or False) True A Notary Public allows people to USE A BIRTH CERTIFICATE AS PROPER IDENTIFICATION? (True or False) False A Notary Public ATTESTS TO THE IDENTITY OF THE SIGNERS OF THE DOCUMENT. (True or False) True A Notary Public notes PROTESTS and ____________ ? takes acknowledgments of documents Although a Notary Public may be commissioned to perform services in connection with work for his/her employer, the notary is nonetheless a _____________? public officer and as such us required to provide notarial service to the general public. A Government Notary whose fees and bond are waived, is limited by law to performing notarial services pertaining to the business of the government. (True or False) True At what point does a Government Notary perform notarial services outside of business of the government? Where the occasion is deemed by the head of the department of the governmental unit to be of URGENT NECESSITY and CONVENIENCE. In Hawaii, to be eligible for a notary public commission, the applicant must be: (List 3 Requirements) A U.S. citizen; Hawaii Resident; and at least 18 years of age. Application for a Notary Public Commission is made on forms provided by: the Attorney General. After approval of an applicant by the Attorney General, the applicant is required to take a written closed-book examination covering the ___________ _____ and _____________ _____________ that apply to notaries public. Statutory laws; Administrative Rules What is the passing score on the written examination for Notary Public Commission? 80 Percent The Attorney General may, in the Attorney General's discretion, appoint and commission such number of notaries public for the State as the Attorney General deems necessary for the public good and convenience. (True or False) True What is the term of office of a Notary Public? Four Years When does ones Notary Public Commission expire? Four Years from the date of the notary's commission. Can the Attorney General remove or revoke ones commission at any time? (True or False) True Each notary shall, upon ANY CHANGES in the notary's office, occupation, residence, or employment, report the same in writing to the Attorney General within ______ days of the change. 30 Each Notary Public shall be responsible for renewing the Notary Public's commission on a timely basis and satisfying the renewal requirements provided by law. (True or False) True The failure to renew a commission in a timely manner may cause the commission to be __________, if the Attorney General finds that the failure was done knowingly. Forfeited The commission of a Notary Public is forfeited if the Notary Public __________ fails to submit a completed renewal application, pay the renewal fee, or complete the processing and filing of a new commission for renewal by the date of expiration of the Notary Public's commission. Knowingly The commission of a Notary Public is forfeited if the Notary Public knowingly fails to submit a completed renewal application, pay the renewal fee, or complete the processing and filing of a new commission for renewal by the date of __________ of the Notary Public's commission. Expiration Any Notary seeking to restore the notary's forfeited commission more than _________ from the date of expiration of the commission shall reapply as a new applicant for a notary public commission. one year Any Notary seeking to restore the notary's forfeited commission more than one year from the date of expiration of the commission shall ______ __ _ ____ ________ for a notary public commission. reapply as a new applicant The Attorney General subject to chapter 91, Hawaii Revised Sautes (HRS), may prescribe such rules as the Attorney General deems advisable concerning the administration of chapter 456, HRS, the appointment and duties of notaries public, and the duties of other officers there under. (True or False) True When was the Chapter 5-11, Hawaii Administrative Rules (HAR), governing the practices and procedures of notaries commissioned in Hawaii, adopted? May 5, 2008 Each notary is required to obtain, at the expense of the notary or the notary's company, and shall constantly keep either an _______ ___ __ ____or a rubber stamp facsimile seal. engraved seal of office Each notary is required to obtain, at the expense of the notary or the notary's company, and shall constantly keep either an engraved seal of office or a ____ ____ ______ _____ . rubber stamp facsimile seal Notarial seals must be ___________ in shape. circular Notarial seals must be no larger than _______________ in diameter. 2 inches List (4) items that are required to be on the Notarial seal. 1. the Notary's name 2. commission number 3. "State of Hawaii" 4. "Notary Public" The notary public shall __________ all the notary's official acts, attestations, certificates, and instruments therewith, and shall always add to an official signature the types or printed name of the notary and a statement showing the date that the notary's commission expires. authenticate Upon resignation, death, expiration of term of office without reappointment, or removal from the abandonment of office, the notary public shall ______________ deliver the notary's seal to the Attorney General for defacement or destruction. immediately If any notary fails to deliver the seal within ____ days of the date of the notary's resignation, expiration of term of office without reappointment, or removal from or abandonment of office, or if the notary's personal representative fails to comply within ninety days of the notary's death, then the notary public or notary's personal representative shall forfeit no more than $200 , in the discretion of the court, to be recovered in an action to be brought by the Attorney General on behalf of the state. 90 If any notary fails to deliver the seal within ninety days of the date of the notary's resignation, expiration of term of office without reappointment, or removal from or abandonment of office, or if the notary's personal representative fails to comply within ninety days of the notary's death, then the notary public or notary's personal representative shall forfeit no more than $_____, in the discretion of the court, to be recovered in an action to be brought by the Attorney General on behalf of the state. 200 A notary must sign the notary's official signature in a different manner as it appears on the notary's seal. (True or False) False A notary must never add to the notary's official signature the date of the expiration of the notary's commission as a notary public. (True or False) False What must every notary, after being commissioned, submit to the clerk of the circuit court of the circuit in which the notary resides? (List 3 items) 1. Photocopy of the Notary's commission 2. Impression of the notary's seal 3. Specimen of the notary's official Signature What is Authentication? When a clerk of any circuit requests and certifies to the official character and acts of any such notary. When is Authentication usually required? When a document notarized by a local notary public is sent to another state or country. Authentication is also done by the Office of _______________. Lieutenant Governor Each notary public forthwith an before entering upon the duties of the notary's office shall execute, at the expense of the notary or the notary's company, an official surety bond which shall be in the sum of $_________________. 1,000 Each bond shall be approved by a ______ __ ____ _______ _______ of the circuit in which the notary resides. judge of the circuit court The clerk shall keep a book to be called the "_________ ________", in which the clerk shall record such data in respect to each of the bonds deposited and filed in the clerk's office as the Attorney General may direct. Bond Record In the performance of a notarial act, a notary's liability shall be limited to a failure by the notary to perform properly the actions required for the jurat, acknowledgment, or other notarial act. (True or False) True In the performance of a notarial act, a notary's liability shall not be limited to a success by the notary to perform properly the actions required for the jurat, acknowledgment, or other notarial act. (True or False) False For the official misconduct or neglect of a notary public or breach of any of the conditions of the notary's official bond, the notary and the surety on the notary's official bond shall be __________ to the party injured thereby for all the damages sustained. liable The party shall have a right of action in the party's own name upon the bond and may prosecute the action to _____ ______ and __________. Final judgement; execution What is a Notarial Record Book? Where the notary public records at length all acts, protests, depositions, and other things, noted or done in the notary's official capacity. All copies or certificates granted by the ntary shall by under the ______ ________ and _______ ______, and shall be received as evidence of such transactions. notary's hand; notarial seal For each official act, the notary shall enter in the book: 1. The _____, _______, and _______ of day of the notarial act. type; date; time For each official act, the notary shall enter in the book: 2. The ________ or ________ and _________ of the document or proceeding. title; type; date For each official act, the notary shall enter in the book: 3. The _____________, _________ _______, and ____________ of each person whose signature is notarized and of each witness; signature; printed name; address For each official act, the notary shall enter in the book: 4. Other parties to the __________________ instrument For each official act, the notary shall enter in the book: 5. The manner in which the signer was _________________. identified