Hawaii Notary Manual Rev. March 2021. Questions with answers. Rated A+

Hawaii Notary Manual Rev. March 2021. Questions with answers. Rated A+ Document Content and Description Below Notary Public's Functions - (1) administering oaths; (2) witnessing the signing of documents; (3) attesting to the identity of the signers of the document; (4) noting protests; and (5) taki ng acknowledgments of documents. Whom is a notary public is required to provide notarial service to? - Although a notary public may be commissioned to perform services in connection with work for his/her employer, the notary is nonetheless required to provide notarial service to the general public. Hawaii's Qualifications - (1) A United States citizen/has a U.S. citizenship; (2) A Hawaii resident (3) At least 18 years old Application Process - (1) Apply online; Pay non-refundable application fee; Submit a letter of character and a letter of justification. (2) Upon approval by the Attorney General, the applicant cant take a written closed-book exam. (3) Pass the exam (with a score of 80% or higher) and pay the commission fee. The exam covers statutory laws and administrative rules that apply to notaries public, as well as practical aspects of a notary's practice, and a notary's duties and responsibilities. Tenure - The term of commission of a notary public shall be four (4) years from the date of the notary's commission. How many days must a notary report a change in the notary's office, occupation, residence, or employment? - In writing to the Attorney General within 30 days of the change. What happens when a notary fails to renew a commission in a timely manner? - The commission will be forfeited if the Attorney General finds that the failure was done knowingly. What needs to be done to renew a commission? - Submit a completed renewal application, pay the renewal fee, OR complete the processing and filing of a commission for renewal by the date of expiration of the commission. What are the administrative fees for failure to turn in any changes to the Attorney General? - Failure to provide written timely notification to the attorney general of any change shall subject the notary to a $25 administrative fine. Failure to provide written timely notification to the attorney general of any change of address that results in renewal forms being mailed to an incorrect address shall subject the notary to a $50 administrative fine. Failure to Renew a Commission - The failure to renew a commission in a timely manner may cause the commission to be forfeited if the Attorney General finds that the failure was done knowingly. A notary's forfeited commission more than one year from the date of expiration of the commission shall reapply as a new applicant for a notary public commission. How long can a notary restore its commission after it has been forfeited? - More than a (1) year from the date of expiration and they would need to reapply as a new applicant for a notary public commission. Chapter 5-11, Hawaii Administrative Rules (HAR) is? - The rules governing the practices and procedures of notaries commissioned in Hawaii were adopted on May 5, 2008. Chapter 456 covers? - The appointment and duties of notaries public and the duties of other officers thereunder. Notarial Seal - Keep a rubber stamp seal which shall be circular, not over 2 inches in diameter, with a serrated or milled edge border and clearly show, stamped, upon a document, the notary's name and commission number, and the words "notary public" and "State of Hawaii". What does a notary public need to do to authenticate official acts, attestations, certificates, and instruments? - Add to an official signature the typed or printed name of the notary and a statement showing the date that the notary's commission expires. Upon resignation, death, expiration of the notary public shall immediately deliver the notary's seal to the _____ for defacement or destruction. - Attorney General How long can a notary deliver their seal upon resignation, death, or expiration? - Within 90 days. If the notary passes away, they need to have a personal representative deliver the seal. Failure to comply results in a fee of up to $200. Official Signature - A notary must sign the notary's official signature in the same manner as it appears on the notary's seal. Authentication of Acts - Every notary, after being commissioned, must forthwith file a photocopy of the notary's commission, an impression of the notary's seal, and a specimen of the notary's official signature with the clerk of the circuit court of the circuit in which the notary resides. Official Bond - Each notary public forthwith and before entering upon the duties of the notary public shall execute, at the expense of the notary or the notary's company, an official surety bond which shall be in the sum of $1,000. Each bond shall be approved by a judge of the circuit court of the circuit in which the notary resides. Surety - A person/company who takes responsibility for another's performance of an undertaking, for example their appearing in court or the payment of a debt. Bond Record - The clerk shall record such data in respect to each of the bonds deposited and filed in the clerk's office as the Attorney General may direct. Notarial Record Book - Every notary public shall record at length in a book of records all acts, protests, depositions, and other things, by the notary noted or done in the notary's official capacity. For each official act, the notary shall enter in the book: - (1) The type, date, and time of day of the notarial act; (2) The title or type and