NPMA CPPS CERTIFICATION ACTUAL TEST PAPER
QUESTIONS AND ANSWERS SURE A+
✔✔Financial Reports - ✔✔-these may include depreciation reports
-quarterly financial activity reports
-year end reconciliation reports
-inventory reports
✔✔Compliance reports - ✔✔-specifically required by senior mgmt within the org, or by
sponsor
-or in response to regulatory requirements (legislative activity)
-NOT optional
✔✔System monitoring reports - ✔✔monitor the behind the scenes database fucntions
essential for an online system to work.
-include verification of successful periodic data feeds or interfaces with other systems,
evaluation of user access to systems and notification of system errors
✔✔Utilization/Reutilization reports - ✔✔measures how effectively the org is using and
re-using its assets
✔✔Exception reports - ✔✔identifies errors and omissions in data that must be manually
monitored and corrected.
✔✔Loss, Damage and Destruction LDD Reports - ✔✔address specific incidents that
must be reported to the legal authorities, risk mgmt and or sponsors
✔✔Data Summary Reports for Tax Purposes - ✔✔Detailed property records which
provide audit-able back-up for depreciation expense, an important component of cost
used in reporting federal and state taxes. In addition, aid assessors in determining
property taxes based on where assets are located.
, ✔✔Ad Hoc Reports - ✔✔useful when impact studies are conducted in prep for business
process changes.
-Effective tool for responding in a timely manner to unique or new queries that use data
on record but which are not addressed by an existing report.
✔✔Communication and training are - ✔✔the cornerstone of effective property control
system
✔✔Lack of training is - ✔✔the primary causative factor when government auditors find
an org liable for the loss, damage, or destruction of sponsor assets.
-considered a demonstration of willful misconduct and lack of good faith
✔✔for communication to be effective - ✔✔you need to identify the target audience and
define what info they must receive
✔✔When presenting training to an audience, property must - ✔✔-identify the info
needed by the group, determine the appropriate level of detail, and select the best
method to present the info
✔✔Delivery method: Group Presentation - ✔✔Target Audience
-Sr Mgmt, trustees, regents,
-Property Staff
Asset Users
New Employees
Key Stakeholders
Type of Info
Reports
Prospective Process Changes
Special Project Results
Progress of Key Processes
✔✔Delivery Method: Classroom - ✔✔Target Audience
-Data Maintenance Personnel
-New Department Property Administrators
Types of Info
-Online System Use
-New Systems Implementation
-Policy and procedure
✔✔Delivery Method: Online Tutorials - ✔✔Audience
Asset Users
Department Property Administrators
New Employees
QUESTIONS AND ANSWERS SURE A+
✔✔Financial Reports - ✔✔-these may include depreciation reports
-quarterly financial activity reports
-year end reconciliation reports
-inventory reports
✔✔Compliance reports - ✔✔-specifically required by senior mgmt within the org, or by
sponsor
-or in response to regulatory requirements (legislative activity)
-NOT optional
✔✔System monitoring reports - ✔✔monitor the behind the scenes database fucntions
essential for an online system to work.
-include verification of successful periodic data feeds or interfaces with other systems,
evaluation of user access to systems and notification of system errors
✔✔Utilization/Reutilization reports - ✔✔measures how effectively the org is using and
re-using its assets
✔✔Exception reports - ✔✔identifies errors and omissions in data that must be manually
monitored and corrected.
✔✔Loss, Damage and Destruction LDD Reports - ✔✔address specific incidents that
must be reported to the legal authorities, risk mgmt and or sponsors
✔✔Data Summary Reports for Tax Purposes - ✔✔Detailed property records which
provide audit-able back-up for depreciation expense, an important component of cost
used in reporting federal and state taxes. In addition, aid assessors in determining
property taxes based on where assets are located.
, ✔✔Ad Hoc Reports - ✔✔useful when impact studies are conducted in prep for business
process changes.
-Effective tool for responding in a timely manner to unique or new queries that use data
on record but which are not addressed by an existing report.
✔✔Communication and training are - ✔✔the cornerstone of effective property control
system
✔✔Lack of training is - ✔✔the primary causative factor when government auditors find
an org liable for the loss, damage, or destruction of sponsor assets.
-considered a demonstration of willful misconduct and lack of good faith
✔✔for communication to be effective - ✔✔you need to identify the target audience and
define what info they must receive
✔✔When presenting training to an audience, property must - ✔✔-identify the info
needed by the group, determine the appropriate level of detail, and select the best
method to present the info
✔✔Delivery method: Group Presentation - ✔✔Target Audience
-Sr Mgmt, trustees, regents,
-Property Staff
Asset Users
New Employees
Key Stakeholders
Type of Info
Reports
Prospective Process Changes
Special Project Results
Progress of Key Processes
✔✔Delivery Method: Classroom - ✔✔Target Audience
-Data Maintenance Personnel
-New Department Property Administrators
Types of Info
-Online System Use
-New Systems Implementation
-Policy and procedure
✔✔Delivery Method: Online Tutorials - ✔✔Audience
Asset Users
Department Property Administrators
New Employees
