CERTIFIED PROFESSIONAL PUBLIC BUYER
CERTIFICATION EVALUATION COMPLETE
QUESTIONS AND VERIFIED SOLUTIONS
●● Surplus Programs
Answer: Purchasing Goods, go here first.
Federal surplus: comes from US govt, no public sales, usually lower fees
than state.
State surplus: Property from state agencies, available for direct transfer
to agency, eventually available for sale to public.
●● Set Aside programs
Answer: step 2 of purchasing goods
Must be determined to be unsuitable before beginning a procurement
from another source.
Texas Correctional Industries
Texas Workforce Commission (WorkQuest and TPPD)
Must file a vendor performing report
●● Texas Correctional Industries (TCI)
Answer: a division of TDCJ that manufactures goods and services using
primarily offender labor for purchase by TX govt entities.
Competitive bidding not required,
,Available through TX Smart Buy,
Complete VPTS
●● TCI Waiver Process
Answer: Process used to request not using TCI.
TCI evaluates and approves or denies waiver.
Keep waiver in procurement file.
●● Texas Purchasing from People with Disabilities Exception Reporting
Answer: must report through CPA TPPD reporting tool the reason
commodities or services that could have been purchased through
WorkQuest but were instead purchased from another vendor.
Exceptions include: quality, quantity, life-cycle costs, delivery time.
●● Statewide Term Contracts and Managed Contracts
Answer: Established by SPD as a source for procurement of goods and
services.
Go here first before going to open market.
See contracts already created to use.
●● Purchase Order Change Notice
Answer: Used when a change to an order is required.
, Needed for any change regardless of if initial purchase was through a
managed contract or from TX Smart Buy.
DO PROMPTLY! (within 30 days)
●● Texas Multiple Award Schedule (TXMAS)
Answer: contracts to supplement the term contracts issued and
negotiated by SPD.
Awarded with SPD terms and conditions overlaying existing federal
govt or other govt entity base contract.
Agencies may use without obtaining delegated authority from SPD.
●● Texas Multiple Award Schedule (TXMAS) thresholds
Answer: $0- 50,000: go directly to TXMAS vendor
$50,000- 1M: obtain a price quote from 3 vendors
$1M or greater: Minimum of 6 vendors
If not enough vendors available, then document the limited number.
●● Department of Information Resources (DIR)
Answer: A state agency created in 1989 that serves as the chief
information office for the State of Texas. Agencies are required to
purchase through DIR unless otherwise exempted.
●● Request for Offer (RFO)
CERTIFICATION EVALUATION COMPLETE
QUESTIONS AND VERIFIED SOLUTIONS
●● Surplus Programs
Answer: Purchasing Goods, go here first.
Federal surplus: comes from US govt, no public sales, usually lower fees
than state.
State surplus: Property from state agencies, available for direct transfer
to agency, eventually available for sale to public.
●● Set Aside programs
Answer: step 2 of purchasing goods
Must be determined to be unsuitable before beginning a procurement
from another source.
Texas Correctional Industries
Texas Workforce Commission (WorkQuest and TPPD)
Must file a vendor performing report
●● Texas Correctional Industries (TCI)
Answer: a division of TDCJ that manufactures goods and services using
primarily offender labor for purchase by TX govt entities.
Competitive bidding not required,
,Available through TX Smart Buy,
Complete VPTS
●● TCI Waiver Process
Answer: Process used to request not using TCI.
TCI evaluates and approves or denies waiver.
Keep waiver in procurement file.
●● Texas Purchasing from People with Disabilities Exception Reporting
Answer: must report through CPA TPPD reporting tool the reason
commodities or services that could have been purchased through
WorkQuest but were instead purchased from another vendor.
Exceptions include: quality, quantity, life-cycle costs, delivery time.
●● Statewide Term Contracts and Managed Contracts
Answer: Established by SPD as a source for procurement of goods and
services.
Go here first before going to open market.
See contracts already created to use.
●● Purchase Order Change Notice
Answer: Used when a change to an order is required.
, Needed for any change regardless of if initial purchase was through a
managed contract or from TX Smart Buy.
DO PROMPTLY! (within 30 days)
●● Texas Multiple Award Schedule (TXMAS)
Answer: contracts to supplement the term contracts issued and
negotiated by SPD.
Awarded with SPD terms and conditions overlaying existing federal
govt or other govt entity base contract.
Agencies may use without obtaining delegated authority from SPD.
●● Texas Multiple Award Schedule (TXMAS) thresholds
Answer: $0- 50,000: go directly to TXMAS vendor
$50,000- 1M: obtain a price quote from 3 vendors
$1M or greater: Minimum of 6 vendors
If not enough vendors available, then document the limited number.
●● Department of Information Resources (DIR)
Answer: A state agency created in 1989 that serves as the chief
information office for the State of Texas. Agencies are required to
purchase through DIR unless otherwise exempted.
●● Request for Offer (RFO)
