OAD 138: Records & Information Management -
Final Quiz Questions With Answers Rated A+
A record is stored information made or received by an organization that is
evidence of its operations and has value requiring its retention for a specific
period of time. - ANSWER True
Vital records are considered necessary for mission critical business operations.
- ANSWER True
Reference documents contain information used in the organization's day-to-day
operations. - ANSWER False
General correspondence and bank statements are in which records value
category? - ANSWER Useful
An example of an important record is the memo announcing the annual company
picnic. - ANSWER False
As a business customer, every time you buy a product or service, you are
creating a record of that transaction. - ANSWER True
Records classified by their value to the organization fall into one of these four
categories: - ANSWER Vital, important, useful, or nonessential
Students interested in understanding the paperwork connected with an
organization's day-to-day operations would concentrate their records studies on
- ANSWER transaction documents.
At the end of the number of years indicated on the retention schedule, records
are disposed either by destruction or by transfer to a permanent storage place. -
ANSWER True
,An automated system for scanning, storing, retrieving, and managing images of
physical records is - ANSWER document imaging.
The five phases of the records and information life cycle are - ANSWER creation,
distribution, use, maintenance, and disposition.
Financial records should be classified as important records rather than as
useful records. - ANSWER True
Filing, storing, retrieval, and protection of records are part of the maintenance
phase of the records and information life cycle. - ANSWER True
Filing is only one step in the records and information life cycle. - ANSWER True
E-mails are private and cannot be used in a court of law. - ANSWER False
External records are created for use within the company.
Group of answer choices - ANSWER False
By following proper records and information management procedures,
information is available at the right time for making effective management
decisions. - ANSWER True
Which of the following best describes records management? - ANSWER
systematic control of all records from their creation to ultimate disposition
Procedure manuals and handbooks have historical value to the organization. -
ANSWER False
Policy and procedures manuals are - ANSWER of administrative value to the
firm.
Even though more businesses than ever are investing in new technologies, using
physical records continues to be a fact of office life. - ANSWER True
The International Organization for Standardization (ISO) 15489 defines a record
as information created, received, and maintained as evidence and information
by an organization or person in pursuance of - ANSWER legal obligations or in
the transaction of business.
What is the best method for protecting your vital and important records? -
ANSWER identify a single location to store all vital papers and information
inventory the records kept only on computers including account numbers, user
ids, and passwords
, make routine backups of your computer records and store them in a separate
location
All of the above
Initially, the purpose of computer application software was to facilitate the
creation of physical records. - ANSWER True
Records that document the organization's operations and major shifts of
direction over the years are considered to be of what value and type? - ANSWER
historical
When a decision is made to keep the record for use at a later date, it must be
stored, retrieved, and protected. - ANSWER True
Records management has not changed in the last 50 years. - ANSWER False
Internal records are used in an organization for information to carry on the
operations of the firm over long periods. - ANSWER False
Inaccurate classification of records as they are created and revised is a
symptom of what type of problem? - ANSWER human
Which of the following statements best describe RIM challenges? - ANSWER
New laws and regulations, business processes are amended and streamlined,
new risks, the pace of technological change, and new record formats
The operating level of records management workers includes the - ANSWER
workers responsible for routine filing and retrieving.
Federal legislation balances and protects - ANSWER an individual's right to
privacy.
Enterprise content management (ECM) is the term used to describe the
technologies, tools, and methods used to - ANSWER capture, manage, store,
preserve, and deliver content or information across an enterprise.
One of the first pieces of legislation enacted by Congress to aid in records
management was the - ANSWER creation of the General Services Administration
(GSA).
Which of the following job titles would be available for a person employed in a
large corporation at the operating level? - ANSWER Inactive Records Clerk,
Imaging Records Technician, and Vital Records Clerk
At which level would a records manager work? - ANSWER managerial
Final Quiz Questions With Answers Rated A+
A record is stored information made or received by an organization that is
evidence of its operations and has value requiring its retention for a specific
period of time. - ANSWER True
Vital records are considered necessary for mission critical business operations.
- ANSWER True
Reference documents contain information used in the organization's day-to-day
operations. - ANSWER False
General correspondence and bank statements are in which records value
category? - ANSWER Useful
An example of an important record is the memo announcing the annual company
picnic. - ANSWER False
As a business customer, every time you buy a product or service, you are
creating a record of that transaction. - ANSWER True
Records classified by their value to the organization fall into one of these four
categories: - ANSWER Vital, important, useful, or nonessential
Students interested in understanding the paperwork connected with an
organization's day-to-day operations would concentrate their records studies on
- ANSWER transaction documents.
At the end of the number of years indicated on the retention schedule, records
are disposed either by destruction or by transfer to a permanent storage place. -
ANSWER True
,An automated system for scanning, storing, retrieving, and managing images of
physical records is - ANSWER document imaging.
The five phases of the records and information life cycle are - ANSWER creation,
distribution, use, maintenance, and disposition.
Financial records should be classified as important records rather than as
useful records. - ANSWER True
Filing, storing, retrieval, and protection of records are part of the maintenance
phase of the records and information life cycle. - ANSWER True
Filing is only one step in the records and information life cycle. - ANSWER True
E-mails are private and cannot be used in a court of law. - ANSWER False
External records are created for use within the company.
Group of answer choices - ANSWER False
By following proper records and information management procedures,
information is available at the right time for making effective management
decisions. - ANSWER True
Which of the following best describes records management? - ANSWER
systematic control of all records from their creation to ultimate disposition
Procedure manuals and handbooks have historical value to the organization. -
ANSWER False
Policy and procedures manuals are - ANSWER of administrative value to the
firm.
Even though more businesses than ever are investing in new technologies, using
physical records continues to be a fact of office life. - ANSWER True
The International Organization for Standardization (ISO) 15489 defines a record
as information created, received, and maintained as evidence and information
by an organization or person in pursuance of - ANSWER legal obligations or in
the transaction of business.
What is the best method for protecting your vital and important records? -
ANSWER identify a single location to store all vital papers and information
inventory the records kept only on computers including account numbers, user
ids, and passwords
, make routine backups of your computer records and store them in a separate
location
All of the above
Initially, the purpose of computer application software was to facilitate the
creation of physical records. - ANSWER True
Records that document the organization's operations and major shifts of
direction over the years are considered to be of what value and type? - ANSWER
historical
When a decision is made to keep the record for use at a later date, it must be
stored, retrieved, and protected. - ANSWER True
Records management has not changed in the last 50 years. - ANSWER False
Internal records are used in an organization for information to carry on the
operations of the firm over long periods. - ANSWER False
Inaccurate classification of records as they are created and revised is a
symptom of what type of problem? - ANSWER human
Which of the following statements best describe RIM challenges? - ANSWER
New laws and regulations, business processes are amended and streamlined,
new risks, the pace of technological change, and new record formats
The operating level of records management workers includes the - ANSWER
workers responsible for routine filing and retrieving.
Federal legislation balances and protects - ANSWER an individual's right to
privacy.
Enterprise content management (ECM) is the term used to describe the
technologies, tools, and methods used to - ANSWER capture, manage, store,
preserve, and deliver content or information across an enterprise.
One of the first pieces of legislation enacted by Congress to aid in records
management was the - ANSWER creation of the General Services Administration
(GSA).
Which of the following job titles would be available for a person employed in a
large corporation at the operating level? - ANSWER Inactive Records Clerk,
Imaging Records Technician, and Vital Records Clerk
At which level would a records manager work? - ANSWER managerial
