HRM 420 – HR Technology and Information Systems

HRM 420 HR Technology and Information Systems
Study Guide | HRIS Management, Digital HR
Transformation, Workforce Analytics, Human
Resource Technology Certification Materials


Instructions: Select all correct options. (In this exam, I will highlight the correct
choices and provide rationale.)


Question 1
Which of the following are common benefits of HRIS? (Select all that apply)
A. Reduced manual paperwork
B. Better reporting and decision support
C. Eliminating the need for HR policies
D. Improved data quality through standardization
✅ Correct options: A, B, D
Rationale: HRIS streamlines HR processes, improves reporting/decision support,
and helps standardize data. It does not eliminate HR policies.


Question 2
Digital HR transformation most directly focuses on which of the following? (Select
all that apply)
A. Using technology to modernize HR processes
B. Improving employee experience with self-service tools
C. Increasing reliance on manual spreadsheets only
D. Using data to improve HR outcomes
✅ Correct options: A, B, D
Rationale: Transformation emphasizes modernization, better user experience, and
data-driven HR decisions—not limiting HR to manual spreadsheets.

,Question 3
Which statements describe workforce analytics correctly? (Select all that apply)
A. It uses HR and workforce data to support decisions
B. It may include descriptive, predictive, and prescriptive approaches
C. It is limited to payroll data only
D. It helps identify patterns related to workforce outcomes
✅ Correct options: A, B, D
Rationale: Workforce analytics draws from multiple HR data sources and supports
decision-making beyond payroll.


Question 4
Which systems are typically associated with talent acquisition? (Select all that
apply)
A. Applicant Tracking System (ATS)
B. Learning Management System (LMS)
C. Recruiting CRM tools
D. Core HR database only
✅ Correct options: A, C
Rationale: ATS and recruiting CRMs support recruiting pipelines; LMS and core
HR are broader but not primarily talent acquisition.


Question 5
Which of the following best describe HRMS? (Select all that apply)
A. A platform supporting multiple HR modules (e.g., core HR, payroll, etc.)
B. Only a spreadsheet for HR data
C. A system that integrates HR processes and data
D. A single-purpose tool with no HR data management
✅ Correct options: A, C
Rationale: HRMS integrates multiple HR functions; it’s not just a spreadsheet or a
single-purpose tool.

,Question 6
Select all that are examples of employee self-service (ESS).
A. Employees viewing pay statements
B. Employees updating personal contact information
C. HR managers manually entering attendance only
D. Employees enrolling in benefits (where supported)
✅ Correct options: A, B, D
Rationale: ESS commonly enables employees to update information and manage
certain HR requests such as benefits enrollment.


Question 7
Data governance in an HRIS helps ensure which outcomes? (Select all that apply)
A. Consistent data definitions
B. Controlled access and auditability
C. Random data entry with no accountability
D. Data quality and compliance alignment
✅ Correct options: A, B, D
Rationale: Governance provides standard definitions, controls, and
quality/compliance accountability.


Question 8
During HRIS implementation, which activities support successful data migration?
(Select all that apply)
A. Data cleansing and validation
B. Field mapping between legacy and new systems
C. Skipping testing to reduce timeline pressure
D. Running pilot tests and approvals
✅ Correct options: A, B, D

, Rationale: Migration success depends on quality, accurate mapping, testing, and
stakeholder validation.


Question 9
Which are typical components of an HRIS security approach? (Select all that
apply)
A. Role-based access control
B. Encryption of sensitive data (where applicable)
C. Sharing passwords freely for convenience
D. Audit logs and monitoring
✅ Correct options: A, B, D
Rationale: Security requires controlled access, protective measures (e.g.,
encryption), and auditability.


Question 10
Descriptive analytics primarily answers which question? (Select all that apply)
A. What happened?
B. What is happening now?
C. Why did it happen?
D. What should we do next?
✅ Correct options: A, B
Rationale: Descriptive analytics focuses on summarizing historical/current
patterns, not prescribing actions.


Question 11
Predictive analytics is used to do which of the following? (Select all that apply)
A. Forecast likely future outcomes
B. Identify relationships among variables to anticipate trends
C. Guarantee exact results
D. Reduce uncertainty using historical patterns