RELATIVITY CERTIFIED ADMINISTRATOR UPDATED END
OF COURSE EXAM QUESTIONS AND SOLUTIONS
GUARANTEE A+
✔✔What permissions are necessary to allow RSMF Slicing? - ✔✔Object Security -
Document - View, Add
Tab Visibility - Documents
Other Settings - Admin Operations: Allow Import
✔✔When you are slicing an RSMF document, do the parent and reply messages
always go together? - ✔✔If you select a reply, the parent message will also be included
in the new sliced document.
✔✔What happens if you select Copy Layout data when slicing an RSMF document? -
✔✔If enabled, select the desired layout from the drop-down menu to make that the
default layout in the new sliced document. Any coding decisions that have been saved
using that layout will be carried over to the sliced document.
✔✔True or False: The Preserve all participants tag when slicing an RSMF keeps only
participants whose events are selected in the sliced document. - ✔✔False - If enabled,
each participant from the original conversation will be in the metadata of the sliced
document, regardless if they were active or not. If disabled, only the participants whose
events are selected will be included in the sliced document.
✔✔How is a new RSMF slice named in the control number field? - ✔✔A new, sliced
document is created with Control Number of the original document appended with
"_sliceXXX" added to the name to differentiate it from the original document.
✔✔What is the relational field for RSMF slices? - ✔✔Relativity Slice Origin ID -
populated with the Artifact ID of the original RSMF file. Allows users to see all slices that
were generated from a single RSMF file.
Even if a slice is created from an existing slice, the Artifact ID is still that of the original
RSMF file, not of the previous slice, but an extra suffix _001 is added to the control
number of the new slice.
✔✔What type of Filters are there for RSMF files? - ✔✔4 types of filters:
- Conversations
- Participants
- Events
- Dates
✔✔Is RSMF Slicing activity audited? - ✔✔Yes, an "Update" audit is put on the original
RSMF file, while a "Create" audit is added to the newly created slice.
,✔✔What does the Mass PDF operation do? - ✔✔Two things:
(1) Create PDF files from natives, images, and produced documents, and save those
PDFs on your computer.
(2) Store PDFs created from native files or original images in Relativity and review them
in the PDF Viewer.
✔✔Is there a limit on size for Mass PDF jobs? - ✔✔Yes - 10,000 documents or
1,000,000 images.
✔✔True or False: You can use the Password bank to convert password protected files
when using Mass PDF - ✔✔False - the PDF application does NOT integrate with the
Password bank and an error will occur.
✔✔Is PDF application available in Repository workspaces? - ✔✔No
✔✔What permissions control PDF capabilities? - ✔✔Tab Visibility - PDF, controls
access to the PDF and PDF Profile tabs.
Object Security - PDF Profile, controls access and operations over the PDF Profile
object.
The previous Save as PDF permission is replaced with the new PDF permission.
✔✔Can Save as PDF be tested in Preview Security mode? - ✔✔No - this prevents
downloading documents that haven't been authorized
✔✔What are the settings for the default PDF profile? - ✔✔Basic profile that creates non-
searchable PDFs without highlights, redactions, slip sheet or stamp identifier. This
profile cannot be modified and is only available if there are no other PDF profiles
created in the workspace.
✔✔Does PDF text always appear normal in the PDF viewer? - ✔✔No, the Viewer
displays PDF text by mapping the character codes to Unicode in most cases.
To check whether PDF text has been properly encoded and will display correctly in the
Viewer, copy the text in the original PDF file and paste it into another application like
Microsoft Word or Notepad. If the pasted text does not display correctly, the PDF is not
properly encoded.
✔✔Can the Mass PDF action be used to delete PDFs? - ✔✔Yes, you can do any of the
following 3 actions:
(1) Download PDF
(2) Store in Relativity
(3) Delete PDF - deletes the stored PDFs
,✔✔How do you ensure a group of PDFs maintain their sort order when downloaded? -
✔✔Sort the list before exporting. The documents retain their sort order based on the
order in which they appear in the document list.
✔✔Describe the Image upload feature? - ✔✔Use Relativity's image upload feature to
open a file in the viewer and upload a single image for that record without having to use
the RDC to create a load file to re-import the image.
✔✔What security permissions are required in order to utilize the image upload feature?
- ✔✔Object Security
- Upload Image
- Add Image
- Delete Image
✔✔What happens if you attempt to update images for a file containing redactions or
highlights? - ✔✔You will get a message indicating that the redactions/highlights will be
removed when the image is replaced. Replacing an image with redactions will update
the Has Redactions field for that file to No and remove all existing redactions and
markup.
✔✔What file types are allowed for updated images? - ✔✔TIFF, JPEG or PDF File
✔✔Are image upload tasks audited? - ✔✔Yes, two audits track the logged in user:
- Images - Created
- Images - Deleted
✔✔What formats can documents be converted to through Imaging? - ✔✔You can
convert documents to black and white TIFF files or colored JPEG files.
✔✔True or False: It is best practice to create imaging profiles entirely from scratch? -
✔✔False: Copy the default profile Relativity has already set up with recommended
settings and adjust them as needed. If you create a profile from scratch there are no
default values included.
Note: You cannot rename the default profile
✔✔What does the Native Image Time Zone do when imaging documents? - ✔✔This
field determines which time zone to use to display dates/times in a document image.
NOTE: The metadata does not change, only the date/time that appear on the image
when imaging natives.
If the field is not set, the time zone defaults to UTC.
, ✔✔How does Native Image Time Zone work in conjunction with Native Image Date
field? - ✔✔For Native Image Time Zone to apply, you must select Date Sent for the
Native Image Date field. If you don't make a selection, Native Image Time Zone will not
apply and defaults to the current date.
✔✔What file types are supported by the Native Image Time Zone field? - ✔✔Only MSG
and EML files for email
✔✔True or False: When imaging native excel files, the native imaging clears any filters
in the spreadsheet. - ✔✔True - this also applies to hidden slides in a presentation; they
are unhidden when doing native imaging
✔✔What permissions are required for imaging? - ✔✔Object Security - Document - Add,
View
Object Security - Imaging Profile - View, Edit, Add
Object Security - Imaging Set - View, Edit, Add
(Edit permission is not necessary if just doing mass imaging or image on the Fly)
Object Security - Native Type - View (this is needed to create new Imaging Profile)
Tab Visibility - Documents
Tab Visibility - Imaging Profiles
Tab Visibility - Imaging Sets
Other Settings - Mass Operations, Image
Other Settings - System Field Requirements - Has Images field
✔✔What is the Imaging Warnings tab? - ✔✔It helps with identifying possible cut off
content or encoding issues, along with others.
✔✔Is Imaging Warning information maintained historically? - ✔✔No - Historic imaging
warning information is not preserved. If a document with an Imaging Warning is re-
imaged, the previous Imaging Warning is deleted.
✔✔Can the Imaging Warning layout which displays details for a particular document be
accessed from the Documents tab? - ✔✔No - it is only available from the Imaging
Warning tab or from the Core Reviewer layout by clicking on the Imaging Warning field
for a particular document.
✔✔True or False: An Imaging Warning Type pivot can be created but only on the
Imaging Warnings tab - ✔✔True. The Warning Type field is not available for widgets on
the Documents tab.
✔✔What are the various imaging warnings? - ✔✔Characters Encoding Mismatch
Cut-Off Detection Not Performed (greater then 25 pages)
OF COURSE EXAM QUESTIONS AND SOLUTIONS
GUARANTEE A+
✔✔What permissions are necessary to allow RSMF Slicing? - ✔✔Object Security -
Document - View, Add
Tab Visibility - Documents
Other Settings - Admin Operations: Allow Import
✔✔When you are slicing an RSMF document, do the parent and reply messages
always go together? - ✔✔If you select a reply, the parent message will also be included
in the new sliced document.
✔✔What happens if you select Copy Layout data when slicing an RSMF document? -
✔✔If enabled, select the desired layout from the drop-down menu to make that the
default layout in the new sliced document. Any coding decisions that have been saved
using that layout will be carried over to the sliced document.
✔✔True or False: The Preserve all participants tag when slicing an RSMF keeps only
participants whose events are selected in the sliced document. - ✔✔False - If enabled,
each participant from the original conversation will be in the metadata of the sliced
document, regardless if they were active or not. If disabled, only the participants whose
events are selected will be included in the sliced document.
✔✔How is a new RSMF slice named in the control number field? - ✔✔A new, sliced
document is created with Control Number of the original document appended with
"_sliceXXX" added to the name to differentiate it from the original document.
✔✔What is the relational field for RSMF slices? - ✔✔Relativity Slice Origin ID -
populated with the Artifact ID of the original RSMF file. Allows users to see all slices that
were generated from a single RSMF file.
Even if a slice is created from an existing slice, the Artifact ID is still that of the original
RSMF file, not of the previous slice, but an extra suffix _001 is added to the control
number of the new slice.
✔✔What type of Filters are there for RSMF files? - ✔✔4 types of filters:
- Conversations
- Participants
- Events
- Dates
✔✔Is RSMF Slicing activity audited? - ✔✔Yes, an "Update" audit is put on the original
RSMF file, while a "Create" audit is added to the newly created slice.
,✔✔What does the Mass PDF operation do? - ✔✔Two things:
(1) Create PDF files from natives, images, and produced documents, and save those
PDFs on your computer.
(2) Store PDFs created from native files or original images in Relativity and review them
in the PDF Viewer.
✔✔Is there a limit on size for Mass PDF jobs? - ✔✔Yes - 10,000 documents or
1,000,000 images.
✔✔True or False: You can use the Password bank to convert password protected files
when using Mass PDF - ✔✔False - the PDF application does NOT integrate with the
Password bank and an error will occur.
✔✔Is PDF application available in Repository workspaces? - ✔✔No
✔✔What permissions control PDF capabilities? - ✔✔Tab Visibility - PDF, controls
access to the PDF and PDF Profile tabs.
Object Security - PDF Profile, controls access and operations over the PDF Profile
object.
The previous Save as PDF permission is replaced with the new PDF permission.
✔✔Can Save as PDF be tested in Preview Security mode? - ✔✔No - this prevents
downloading documents that haven't been authorized
✔✔What are the settings for the default PDF profile? - ✔✔Basic profile that creates non-
searchable PDFs without highlights, redactions, slip sheet or stamp identifier. This
profile cannot be modified and is only available if there are no other PDF profiles
created in the workspace.
✔✔Does PDF text always appear normal in the PDF viewer? - ✔✔No, the Viewer
displays PDF text by mapping the character codes to Unicode in most cases.
To check whether PDF text has been properly encoded and will display correctly in the
Viewer, copy the text in the original PDF file and paste it into another application like
Microsoft Word or Notepad. If the pasted text does not display correctly, the PDF is not
properly encoded.
✔✔Can the Mass PDF action be used to delete PDFs? - ✔✔Yes, you can do any of the
following 3 actions:
(1) Download PDF
(2) Store in Relativity
(3) Delete PDF - deletes the stored PDFs
,✔✔How do you ensure a group of PDFs maintain their sort order when downloaded? -
✔✔Sort the list before exporting. The documents retain their sort order based on the
order in which they appear in the document list.
✔✔Describe the Image upload feature? - ✔✔Use Relativity's image upload feature to
open a file in the viewer and upload a single image for that record without having to use
the RDC to create a load file to re-import the image.
✔✔What security permissions are required in order to utilize the image upload feature?
- ✔✔Object Security
- Upload Image
- Add Image
- Delete Image
✔✔What happens if you attempt to update images for a file containing redactions or
highlights? - ✔✔You will get a message indicating that the redactions/highlights will be
removed when the image is replaced. Replacing an image with redactions will update
the Has Redactions field for that file to No and remove all existing redactions and
markup.
✔✔What file types are allowed for updated images? - ✔✔TIFF, JPEG or PDF File
✔✔Are image upload tasks audited? - ✔✔Yes, two audits track the logged in user:
- Images - Created
- Images - Deleted
✔✔What formats can documents be converted to through Imaging? - ✔✔You can
convert documents to black and white TIFF files or colored JPEG files.
✔✔True or False: It is best practice to create imaging profiles entirely from scratch? -
✔✔False: Copy the default profile Relativity has already set up with recommended
settings and adjust them as needed. If you create a profile from scratch there are no
default values included.
Note: You cannot rename the default profile
✔✔What does the Native Image Time Zone do when imaging documents? - ✔✔This
field determines which time zone to use to display dates/times in a document image.
NOTE: The metadata does not change, only the date/time that appear on the image
when imaging natives.
If the field is not set, the time zone defaults to UTC.
, ✔✔How does Native Image Time Zone work in conjunction with Native Image Date
field? - ✔✔For Native Image Time Zone to apply, you must select Date Sent for the
Native Image Date field. If you don't make a selection, Native Image Time Zone will not
apply and defaults to the current date.
✔✔What file types are supported by the Native Image Time Zone field? - ✔✔Only MSG
and EML files for email
✔✔True or False: When imaging native excel files, the native imaging clears any filters
in the spreadsheet. - ✔✔True - this also applies to hidden slides in a presentation; they
are unhidden when doing native imaging
✔✔What permissions are required for imaging? - ✔✔Object Security - Document - Add,
View
Object Security - Imaging Profile - View, Edit, Add
Object Security - Imaging Set - View, Edit, Add
(Edit permission is not necessary if just doing mass imaging or image on the Fly)
Object Security - Native Type - View (this is needed to create new Imaging Profile)
Tab Visibility - Documents
Tab Visibility - Imaging Profiles
Tab Visibility - Imaging Sets
Other Settings - Mass Operations, Image
Other Settings - System Field Requirements - Has Images field
✔✔What is the Imaging Warnings tab? - ✔✔It helps with identifying possible cut off
content or encoding issues, along with others.
✔✔Is Imaging Warning information maintained historically? - ✔✔No - Historic imaging
warning information is not preserved. If a document with an Imaging Warning is re-
imaged, the previous Imaging Warning is deleted.
✔✔Can the Imaging Warning layout which displays details for a particular document be
accessed from the Documents tab? - ✔✔No - it is only available from the Imaging
Warning tab or from the Core Reviewer layout by clicking on the Imaging Warning field
for a particular document.
✔✔True or False: An Imaging Warning Type pivot can be created but only on the
Imaging Warnings tab - ✔✔True. The Warning Type field is not available for widgets on
the Documents tab.
✔✔What are the various imaging warnings? - ✔✔Characters Encoding Mismatch
Cut-Off Detection Not Performed (greater then 25 pages)
