GFEBS SPENDING CHAIN: PURCHASE
REQUISITIONS QUESTIONS AND
ANSWERS (100% CORRECT ANSWERS)
ALREADY GRADED A+
QUESTIONS AND ANSWERS
Purchase Requisition Processor. ANSWER -•Serves as the PR initiator, receiving and
validating requirements and entering the PR.
•The Purchase Requisition Processor also makes changes and corrections to PRs as
required.
•They coordinate with the Purchase Requisition Interface Processing Monitor in the event
of interface errors.
Purchase Requisition Interface Processing Monitor. ANSWER -Validates inbound and
outbound interfaces between GFEBS and partner systems and resolves issues as necessary.
Purchase Requisition Approval Maintainer. ANSWER -•Maintains a table of all Purchase
Requisition Approvers.
•The table helps ensure that the PR workflow sends the PR to the appropriate Purchase
Requisition Approvers within an organization.
Purchase Requisition Approver. ANSWER -Reviews, validates, and approves PRs. the PR
approval workflow carries the PR through a sequence of approvers that always end with
the Purchase Requisition Funds Certifier.
Purchase Requisition Funds Certifier. ANSWER -•This role is normally assigned to the
Resource Manager (RM). PR Fund Certifiers ensure the proper funds are cited on the
purchase requisition. Fund Certification is always the last step in the approval process and
results in a commitment of funds.
, •Carries the PR through a sequence of approvers that always end with the Purchase
Requisition Funds Certifier.
Contract Number. ANSWER -(provide an example of the contract number W91YTZ-12-
C-0001) Contract number only required on PRs interfacing to contracting. This must be in
the header text and will better assist contracting when awarding option years on a
contract.
Purchase Group. ANSWER -Last 3 digits of the Contracting Offices DoDAAC i.e.
W91QV1.
The purchase group determines the contracting agency to which the PR is routed to for
award. This is a mandatory field which will be used on all PR types.
The purpose of the purchase group on a outbound MIPR is different and will be covered in
the approval section of this lesson.
Desired Vendor. ANSWER -Cage Code for PRs going to contracting. If it is a new
requirement the cage code can be left blank.
Vendor Code for Misc Pay PRs. This is a mandatory field as information is derived from
the Vendor code to include the payment information.
DoDAAC of performing activity for MIPRs
Material Group. ANSWER -Commitment Item where cost will be captured. This is also
commonly referred to as the Element of Resource.
Account Assignment. ANSWER -Commonly known as the line of accounting and always
includes a cost object which collects costs or revenue for a particular purpose.
Examples of cost objects include a Cost Center (K), Internal Order (F) and a Work
Breakdown Structure (P)
REQUISITIONS QUESTIONS AND
ANSWERS (100% CORRECT ANSWERS)
ALREADY GRADED A+
QUESTIONS AND ANSWERS
Purchase Requisition Processor. ANSWER -•Serves as the PR initiator, receiving and
validating requirements and entering the PR.
•The Purchase Requisition Processor also makes changes and corrections to PRs as
required.
•They coordinate with the Purchase Requisition Interface Processing Monitor in the event
of interface errors.
Purchase Requisition Interface Processing Monitor. ANSWER -Validates inbound and
outbound interfaces between GFEBS and partner systems and resolves issues as necessary.
Purchase Requisition Approval Maintainer. ANSWER -•Maintains a table of all Purchase
Requisition Approvers.
•The table helps ensure that the PR workflow sends the PR to the appropriate Purchase
Requisition Approvers within an organization.
Purchase Requisition Approver. ANSWER -Reviews, validates, and approves PRs. the PR
approval workflow carries the PR through a sequence of approvers that always end with
the Purchase Requisition Funds Certifier.
Purchase Requisition Funds Certifier. ANSWER -•This role is normally assigned to the
Resource Manager (RM). PR Fund Certifiers ensure the proper funds are cited on the
purchase requisition. Fund Certification is always the last step in the approval process and
results in a commitment of funds.
, •Carries the PR through a sequence of approvers that always end with the Purchase
Requisition Funds Certifier.
Contract Number. ANSWER -(provide an example of the contract number W91YTZ-12-
C-0001) Contract number only required on PRs interfacing to contracting. This must be in
the header text and will better assist contracting when awarding option years on a
contract.
Purchase Group. ANSWER -Last 3 digits of the Contracting Offices DoDAAC i.e.
W91QV1.
The purchase group determines the contracting agency to which the PR is routed to for
award. This is a mandatory field which will be used on all PR types.
The purpose of the purchase group on a outbound MIPR is different and will be covered in
the approval section of this lesson.
Desired Vendor. ANSWER -Cage Code for PRs going to contracting. If it is a new
requirement the cage code can be left blank.
Vendor Code for Misc Pay PRs. This is a mandatory field as information is derived from
the Vendor code to include the payment information.
DoDAAC of performing activity for MIPRs
Material Group. ANSWER -Commitment Item where cost will be captured. This is also
commonly referred to as the Element of Resource.
Account Assignment. ANSWER -Commonly known as the line of accounting and always
includes a cost object which collects costs or revenue for a particular purpose.
Examples of cost objects include a Cost Center (K), Internal Order (F) and a Work
Breakdown Structure (P)
