OAD 138 Questions with 100% Correct
Answers
What type of index is needed when numbers are used to identify specific
subjects? Correct Answer: a numeric index
The dictionary subject arrangement is not recommended Correct Answer: when
the volume of records is greater than the amount that could be stored in two
file drawers.
When preparing a document to be filed in a subject file, write the subject title
Correct Answer: at the top right corner of the letter
Folder label captions on general subject folders in the dictionary file
arrangement include Correct Answer: the alphabet letter and the subject title.
One way to expand subject files is to Correct Answer: add subdivisions to main
subject titles.
Which of the following statements is an important guideline for filing by subject?
Correct Answer: All of them
How can misfiles be reduced when filing by subject? Correct Answer: Color
code folder labels for each subject guide
A master index may also be called a Correct Answer: subject list
Subject records storage is Correct Answer: an indirect access storage method.
Which numeric coding system is based on the assignment of number ranges to
subjects? Correct Answer: block-numeric
, Which of the following statements about the general alphabetic file is
incorrect? Correct Answer: The alphabetic index must be referenced before
retrieving a record from the general alphabetic file
How does a filer code a document for a new correspondent or subject that
does not have an assigned number? Correct Answer: Write the letter G in the
upper right corner of the document and code the filing segment.
The numeric coding system often used in libraries is Correct Answer: decimal-
numeric
Which of the following statements is a disadvantage of using consecutive
numeric records storage? Correct Answer: Congestion occurs around the end
of the file where new records are added.
Which of the following statements is an advantage of using consecutive
numeric records storage? Correct Answer: all of them
Which of the following records typically have preprinted numbers and do not
need assigned numbers? Correct Answer: purchase orders
Tickler files are a form of which method of records storage? Correct Answer:
chronological
Which of the following items is a component of the consecutive numbering
method? Correct Answer: accession logThe primary purpose of using an
accession log is to avoid assigning the same number twice
In a geographic file arranged by country and then city in a location name
guide plan, where would you file a letter from a company that does not have
an individual folder for the correspondent or a city folder in the file? Correct
Answer: in a general state folder
Answers
What type of index is needed when numbers are used to identify specific
subjects? Correct Answer: a numeric index
The dictionary subject arrangement is not recommended Correct Answer: when
the volume of records is greater than the amount that could be stored in two
file drawers.
When preparing a document to be filed in a subject file, write the subject title
Correct Answer: at the top right corner of the letter
Folder label captions on general subject folders in the dictionary file
arrangement include Correct Answer: the alphabet letter and the subject title.
One way to expand subject files is to Correct Answer: add subdivisions to main
subject titles.
Which of the following statements is an important guideline for filing by subject?
Correct Answer: All of them
How can misfiles be reduced when filing by subject? Correct Answer: Color
code folder labels for each subject guide
A master index may also be called a Correct Answer: subject list
Subject records storage is Correct Answer: an indirect access storage method.
Which numeric coding system is based on the assignment of number ranges to
subjects? Correct Answer: block-numeric
, Which of the following statements about the general alphabetic file is
incorrect? Correct Answer: The alphabetic index must be referenced before
retrieving a record from the general alphabetic file
How does a filer code a document for a new correspondent or subject that
does not have an assigned number? Correct Answer: Write the letter G in the
upper right corner of the document and code the filing segment.
The numeric coding system often used in libraries is Correct Answer: decimal-
numeric
Which of the following statements is a disadvantage of using consecutive
numeric records storage? Correct Answer: Congestion occurs around the end
of the file where new records are added.
Which of the following statements is an advantage of using consecutive
numeric records storage? Correct Answer: all of them
Which of the following records typically have preprinted numbers and do not
need assigned numbers? Correct Answer: purchase orders
Tickler files are a form of which method of records storage? Correct Answer:
chronological
Which of the following items is a component of the consecutive numbering
method? Correct Answer: accession logThe primary purpose of using an
accession log is to avoid assigning the same number twice
In a geographic file arranged by country and then city in a location name
guide plan, where would you file a letter from a company that does not have
an individual folder for the correspondent or a city folder in the file? Correct
Answer: in a general state folder
