OAD 138 Records and information
management study guide final exam
Questions with 100% Correct Answers
Storage Correct Answer: is a systematic way of storing records according to an
alphabetic, subject, numeric, geographic, or chronologic plan
Alphabetic Records Management Correct Answer: is a method of storing and
arranging records according to the letters of the alphabet.
Vertical File Cabinet Correct Answer: Is storage equipment that is deeper than it
is wide. Folders are arranged in drawers from front to back and accessed at the
front of the drawer
Folder Correct Answer: is a container used to hold and protect the contents of a
file together and separate them from other files
Lateral File Cabinet Correct Answer: is storage equipment that is wider than
deep. Records are arranged in drawers from front too back and accessed at
the side of the drawer. Well suited for narrow aisles.
Shelf Files Correct Answer: is open-shelving equipment in which records are
accessed horizontally from the open side. May be open with lids that close or
without lids. May be stationary or movable. Require the least amount of floor
space.
Mobile Files Correct Answer: are banks of shelves that can be moved as
needed for storage and retrieval. They are a series of shelving units that move
on tracks attached to the floor.
Guide Correct Answer: is a rigid divider used to identify a section in a file and to
facilitate reference to a particular record location.
, Tab Correct Answer: is a projection for a caption on a folder or guide that
extends above the regular width of the folder or guide.
Primary Guide Correct Answer: is a divider that identifies a main division or
section of a file and always precedes all other material in a section.
Special (auxiliary) guide Correct Answer: is a divider used to lead the eye
quickly to a specific place in a file
Position Correct Answer: is the location of the tab across the top or down one
side of a guide or folder
General Folder Correct Answer: is a folder for records to and from
correspondents, which has a small volume of records that does not require an
individual folder.
Individual Folder Correct Answer: is a folder used to store the records of an
individual correspondent, with enough records to warrant a separate folder.
Special Folder Correct Answer: is a folder that follows a special guide in an
alphabetic arrangement
Staggered folder tab arrangement Correct Answer: is an arrangement in which
the folder tabs are placed in a series of positions from left to right.
Straight-line folder tab arrangement Correct Answer: is an arrangement in which
the folder tabs are placed in a straight line one behind the other.
Cut Correct Answer: is the size of the folder tabs and is based on the number of
tabs that will fit across the folder width. Example: Tab size that will fit three across
the folder width are 1/3 cut tabs. Tab size that will fit five across the folder width
are 1/5 cut tabs.
management study guide final exam
Questions with 100% Correct Answers
Storage Correct Answer: is a systematic way of storing records according to an
alphabetic, subject, numeric, geographic, or chronologic plan
Alphabetic Records Management Correct Answer: is a method of storing and
arranging records according to the letters of the alphabet.
Vertical File Cabinet Correct Answer: Is storage equipment that is deeper than it
is wide. Folders are arranged in drawers from front to back and accessed at the
front of the drawer
Folder Correct Answer: is a container used to hold and protect the contents of a
file together and separate them from other files
Lateral File Cabinet Correct Answer: is storage equipment that is wider than
deep. Records are arranged in drawers from front too back and accessed at
the side of the drawer. Well suited for narrow aisles.
Shelf Files Correct Answer: is open-shelving equipment in which records are
accessed horizontally from the open side. May be open with lids that close or
without lids. May be stationary or movable. Require the least amount of floor
space.
Mobile Files Correct Answer: are banks of shelves that can be moved as
needed for storage and retrieval. They are a series of shelving units that move
on tracks attached to the floor.
Guide Correct Answer: is a rigid divider used to identify a section in a file and to
facilitate reference to a particular record location.
, Tab Correct Answer: is a projection for a caption on a folder or guide that
extends above the regular width of the folder or guide.
Primary Guide Correct Answer: is a divider that identifies a main division or
section of a file and always precedes all other material in a section.
Special (auxiliary) guide Correct Answer: is a divider used to lead the eye
quickly to a specific place in a file
Position Correct Answer: is the location of the tab across the top or down one
side of a guide or folder
General Folder Correct Answer: is a folder for records to and from
correspondents, which has a small volume of records that does not require an
individual folder.
Individual Folder Correct Answer: is a folder used to store the records of an
individual correspondent, with enough records to warrant a separate folder.
Special Folder Correct Answer: is a folder that follows a special guide in an
alphabetic arrangement
Staggered folder tab arrangement Correct Answer: is an arrangement in which
the folder tabs are placed in a series of positions from left to right.
Straight-line folder tab arrangement Correct Answer: is an arrangement in which
the folder tabs are placed in a straight line one behind the other.
Cut Correct Answer: is the size of the folder tabs and is based on the number of
tabs that will fit across the folder width. Example: Tab size that will fit three across
the folder width are 1/3 cut tabs. Tab size that will fit five across the folder width
are 1/5 cut tabs.
