1
OAD 138 Questions with Answers (100% Correct
Answers)
What type of index is needed when numbers are used to identify
specific subjects? Answer: a numeric index
The dictionary subject arrangement is not recommended Answer:
when the volume of records is greater than the amount that could be
stored in two file drawers.
When preparing a document to be filed in a subject file, write the
subject title Answer: at the top right corner of the letter
Folder label captions on general subject folders in the dictionary file
arrangement include Answer: the alphabet letter and the subject title.
One way to expand subject files is to Answer: add subdivisions to
main subject titles.
Which of the following statements is an important guideline for filing
by subject? Answer: All of them
How can misfiles be reduced when filing by subject? Answer: Color
code folder labels for each subject guide
© 2025 All rights reserved
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A master index may also be called a Answer: subject list
Subject records storage is Answer: an indirect access storage method.
Which numeric coding system is based on the assignment of number
ranges to subjects? Answer: block-numeric
Which of the following statements about the general alphabetic file is
incorrect? Answer: The alphabetic index must be referenced before
retrieving a record from the general alphabetic file
How does a filer code a document for a new correspondent or subject
that does not have an assigned number? Answer: Write the letter G in
the upper right corner of the document and code the filing segment.
The numeric coding system often used in libraries is Answer: decimal-
numeric
Which of the following statements is a disadvantage of using
consecutive numeric records storage? Answer: Congestion occurs
around the end of the file where new records are added.
Which of the following statements is an advantage of using
consecutive numeric records storage? Answer: all of them
© 2025 All rights reserved
OAD 138 Questions with Answers (100% Correct
Answers)
What type of index is needed when numbers are used to identify
specific subjects? Answer: a numeric index
The dictionary subject arrangement is not recommended Answer:
when the volume of records is greater than the amount that could be
stored in two file drawers.
When preparing a document to be filed in a subject file, write the
subject title Answer: at the top right corner of the letter
Folder label captions on general subject folders in the dictionary file
arrangement include Answer: the alphabet letter and the subject title.
One way to expand subject files is to Answer: add subdivisions to
main subject titles.
Which of the following statements is an important guideline for filing
by subject? Answer: All of them
How can misfiles be reduced when filing by subject? Answer: Color
code folder labels for each subject guide
© 2025 All rights reserved
, 2
A master index may also be called a Answer: subject list
Subject records storage is Answer: an indirect access storage method.
Which numeric coding system is based on the assignment of number
ranges to subjects? Answer: block-numeric
Which of the following statements about the general alphabetic file is
incorrect? Answer: The alphabetic index must be referenced before
retrieving a record from the general alphabetic file
How does a filer code a document for a new correspondent or subject
that does not have an assigned number? Answer: Write the letter G in
the upper right corner of the document and code the filing segment.
The numeric coding system often used in libraries is Answer: decimal-
numeric
Which of the following statements is a disadvantage of using
consecutive numeric records storage? Answer: Congestion occurs
around the end of the file where new records are added.
Which of the following statements is an advantage of using
consecutive numeric records storage? Answer: all of them
© 2025 All rights reserved
