Exam 1 Study Guide - Chapters 1-3 OAD 138
ACTUAL UPDATED Questions and
CORRECT Answers
(CH. 1) Record - CORRECT ANSWER A _____ is stored information, regardless of
media or characteristics, made or received by an organization, that is evidence of its operations
and has value requiring its retention for a specific period of time.
(CH. 1) Outside Record - CORRECT ANSWER External documents are for use ____ of
the organization.
(CH. 1) Archives - CORRECT ANSWER A permanent storage place for records is called
the ____.
(CH. 1) Important Record - CORRECT ANSWER A _____ record is used to assist in
performing a firm's business operations and, if destroyed, is replaceable only at great cost.
(CH. 1) ARMA International - CORRECT ANSWER _____ is an association of
information management professionals.
(CH. 1) Internal Record - CORRECT ANSWER Even though they may be received from
an outside source, _____ documents contain information needed for the operation of the
organization.
(CH. 1) Records and Information Life Cycle - CORRECT ANSWER The life span of a
record that follows a set of phases from creation to final disposition is called the _____.
(CH. 1) E-mail (Electronic Mail) - CORRECT ANSWER _____ is a system that enables
users to compose, transmit, receive, and manage electronic documents and images across
networks.
, (CH. 1) Records management - CORRECT ANSWER ____ is the systematic control of all
records from their creation or receipt, through their processing, distribution, organization,
storage, and retrieval, to their ultimate disposition.
(CH. 1) Reference record - CORRECT ANSWER A ____ contains information needed to
carry on the operations of a firm over long periods of time.
(CH. 1) ISO 15489 - CORRECT ANSWER ____ is a standard for records management
policies and procedures.
(CH. 1) Useful Record - CORRECT ANSWER A record that is helpful in conducting
business operations and that may, if destroyed, be replaced at slight cost is a ____ record.
(CH. 1) Transaction record - CORRECT ANSWER A ___is a document used in a firm's
day-to-day operations.
(CH. 1) Vital records - CORRECT ANSWER ___ records must be kept permanently
because they are needed for continuing the operations of a firm and are usually not replaceable.
(CH. 1) Electronic record - CORRECT ANSWER A ___ record is a record stored on
electronic media that can be readily accessed or changed.
(CH. 1) Document imaging - CORRECT ANSWER __________ is an automated system
for scanning, storing, retrieving, and managing images of physical records in an electronic
format.
(CH. 1) The Cloud - CORRECT ANSWER The ______ refers to the Internet (or network
of servers) that can be for storage or to run computer applications such as e-mail.
(CH. 1) Nonessential Documents - CORRECT ANSWER ____________ documents are
documents that have no predictable value after their initial use.
ACTUAL UPDATED Questions and
CORRECT Answers
(CH. 1) Record - CORRECT ANSWER A _____ is stored information, regardless of
media or characteristics, made or received by an organization, that is evidence of its operations
and has value requiring its retention for a specific period of time.
(CH. 1) Outside Record - CORRECT ANSWER External documents are for use ____ of
the organization.
(CH. 1) Archives - CORRECT ANSWER A permanent storage place for records is called
the ____.
(CH. 1) Important Record - CORRECT ANSWER A _____ record is used to assist in
performing a firm's business operations and, if destroyed, is replaceable only at great cost.
(CH. 1) ARMA International - CORRECT ANSWER _____ is an association of
information management professionals.
(CH. 1) Internal Record - CORRECT ANSWER Even though they may be received from
an outside source, _____ documents contain information needed for the operation of the
organization.
(CH. 1) Records and Information Life Cycle - CORRECT ANSWER The life span of a
record that follows a set of phases from creation to final disposition is called the _____.
(CH. 1) E-mail (Electronic Mail) - CORRECT ANSWER _____ is a system that enables
users to compose, transmit, receive, and manage electronic documents and images across
networks.
, (CH. 1) Records management - CORRECT ANSWER ____ is the systematic control of all
records from their creation or receipt, through their processing, distribution, organization,
storage, and retrieval, to their ultimate disposition.
(CH. 1) Reference record - CORRECT ANSWER A ____ contains information needed to
carry on the operations of a firm over long periods of time.
(CH. 1) ISO 15489 - CORRECT ANSWER ____ is a standard for records management
policies and procedures.
(CH. 1) Useful Record - CORRECT ANSWER A record that is helpful in conducting
business operations and that may, if destroyed, be replaced at slight cost is a ____ record.
(CH. 1) Transaction record - CORRECT ANSWER A ___is a document used in a firm's
day-to-day operations.
(CH. 1) Vital records - CORRECT ANSWER ___ records must be kept permanently
because they are needed for continuing the operations of a firm and are usually not replaceable.
(CH. 1) Electronic record - CORRECT ANSWER A ___ record is a record stored on
electronic media that can be readily accessed or changed.
(CH. 1) Document imaging - CORRECT ANSWER __________ is an automated system
for scanning, storing, retrieving, and managing images of physical records in an electronic
format.
(CH. 1) The Cloud - CORRECT ANSWER The ______ refers to the Internet (or network
of servers) that can be for storage or to run computer applications such as e-mail.
(CH. 1) Nonessential Documents - CORRECT ANSWER ____________ documents are
documents that have no predictable value after their initial use.
