OAD 138 EXAM UPDATED QUESTIONS
AND CORRECT ANSWERS.
A numeric index - ANS What type of index is needed when numbers are used to identify
specific subjects?
when the volume of records is greater than the amount that could be stored in two file
drawers. - ANS The dictionary subject arrangement is not recommended
at the top right corner of the letter - ANS When preparing a document to be filed in a subject
file, write the subject title
the alphabet letter and the subject title. - ANS Folder label captions on general subject
folders in the dictionary file arrangement include
add subdivisions to main subject titles. - ANS One way to expand subject files is to
All of them - ANS Which of the following statements is an important guideline for filing by
subject?
Color code folder labels for each subject guide - ANS How can misfiles be reduced when filing
by subject?
subject list - ANS A master index may also be called a
1 @COPYRIGHT 2025/2026 ALLRIGHTS RESERVED
, an indirect access storage method. - ANS Subject records storage is
block-numeric - ANS Which numeric coding system is based on the assignment of number
ranges to subjects?
The alphabetic index must be referenced before retrieving a record from the general alphabetic
file - ANS Which of the following statements about the general alphabetic file is incorrect?
Write the letter G in the upper right corner of the document and code the filing segment. -
ANS How does a filer code a document for a new correspondent or subject that does not
have an assigned number?
decimal-numeric - ANS The numeric coding system often used in libraries is
Congestion occurs around the end of the file where new records are added. - ANS Which of
the following statements is a disadvantage of using consecutive numeric records storage?
all of them - ANS Which of the following statements is an advantage of using consecutive
numeric records storage?
purchase orders - ANS Which of the following records typically have preprinted numbers and
do not need assigned numbers?
chronological - ANS Tickler files are a form of which method of records storage?
accession logThe primary purpose of using an accession log is to avoid assigning the same
number twice - ANS Which of the following items is a component of the consecutive
numbering method?
in a general state folder - ANS In a geographic file arranged by country and then city in a
location name guide plan, where would you file a letter from a company that does not have an
individual folder for the correspondent or a city folder in the file?
2 @COPYRIGHT 2025/2026 ALLRIGHTS RESERVED
AND CORRECT ANSWERS.
A numeric index - ANS What type of index is needed when numbers are used to identify
specific subjects?
when the volume of records is greater than the amount that could be stored in two file
drawers. - ANS The dictionary subject arrangement is not recommended
at the top right corner of the letter - ANS When preparing a document to be filed in a subject
file, write the subject title
the alphabet letter and the subject title. - ANS Folder label captions on general subject
folders in the dictionary file arrangement include
add subdivisions to main subject titles. - ANS One way to expand subject files is to
All of them - ANS Which of the following statements is an important guideline for filing by
subject?
Color code folder labels for each subject guide - ANS How can misfiles be reduced when filing
by subject?
subject list - ANS A master index may also be called a
1 @COPYRIGHT 2025/2026 ALLRIGHTS RESERVED
, an indirect access storage method. - ANS Subject records storage is
block-numeric - ANS Which numeric coding system is based on the assignment of number
ranges to subjects?
The alphabetic index must be referenced before retrieving a record from the general alphabetic
file - ANS Which of the following statements about the general alphabetic file is incorrect?
Write the letter G in the upper right corner of the document and code the filing segment. -
ANS How does a filer code a document for a new correspondent or subject that does not
have an assigned number?
decimal-numeric - ANS The numeric coding system often used in libraries is
Congestion occurs around the end of the file where new records are added. - ANS Which of
the following statements is a disadvantage of using consecutive numeric records storage?
all of them - ANS Which of the following statements is an advantage of using consecutive
numeric records storage?
purchase orders - ANS Which of the following records typically have preprinted numbers and
do not need assigned numbers?
chronological - ANS Tickler files are a form of which method of records storage?
accession logThe primary purpose of using an accession log is to avoid assigning the same
number twice - ANS Which of the following items is a component of the consecutive
numbering method?
in a general state folder - ANS In a geographic file arranged by country and then city in a
location name guide plan, where would you file a letter from a company that does not have an
individual folder for the correspondent or a city folder in the file?
2 @COPYRIGHT 2025/2026 ALLRIGHTS RESERVED
