CTMC EXAM – Questions With Valid Solutions (A+)
CTCM Correct Answer - Certified Texas Contract Manager
Three required classes Correct Answer - CPA Texas Government
Contract Management
CPA Texas Government Project Management
Negotiation Skills and Strategies
Plan Correct Answer - ID contracting objectives and strategy.
Procurement Correct Answer - Fairly and objectively select the most
qualified contractors.
Contract Formation/Rate and Price Establishment Correct Answer -
Ensure the contract contains provisions that hold the contractor accountable
for producing desire results, include all relevant terms and conditions as well
as establish processes that are cost-effective and aligned with the cost of
providing the goods and services.
Contract Oversight Correct Answer - Monitor and enforce the terms of
the contract
(1 of three O's) Outline Correct Answer - - Identify need; develop cm
team; conduct Risk assessment; Determine Procurement Method
(2 of three O's) Operate Correct Answer - - Prepare Solicitation; Copies
to CAT/CPA; Solicit Proposals; Evaluate Responses; Award
(3 of Three O's) Oversee Correct Answer - -Execute Contract; Monitor
Performance; Manage Change; Approve Payment; Contract Closeout
Contract Manager-Oversees and manages the entire process Correct Answer
- Project planning and budget
Specification development
,Review and evaluation of solicitation responses
Assuring Contract rates/pricing are within budget
Contract Administrator- Oversees contract administration functions (post
award) Correct Answer - Relationship management
Implementing and monitoring vendor performance and assuring contract
compliance
Approving Payments
Managing Contract Changes
Non-Disclosure Statement Correct Answer - Employees complete when
participation in development or award of an RFP
Conflict of Interest Statement Correct Answer - Employees involved in
specification development or award determination
include in annual procurement plan
Risk Assessment includes Correct Answer - Identifying the Risk
Quantifying and analyzing the risk
Limit, Lessen of abolish the risk
Competitive Bid (Procurement Methods Chart)
Invitation for Bids
(IFB) Correct Answer - Use when; Lots of competition exists.
the product or service is available from more that one source
Advantages; Award process is simpler
Award is made to the lowest responsive, responsible bidder providing the
best value to the State.
, Disadvantages; Defined Specifications may be difficult to develop.
Does not encourage innovative solutions
Competitive Proposals (procurement Methods Chart)
Request for Offer
(RFO) Correct Answer - Use When; When factors other than price are
evaluated
when negotiations are desired
vendor is expected to provide innovative ideas.
Advantages; Allows factors other than price to be considered.
Allows for customized proposals suggesting different approaches to the same
business need.
Allows for negotiations in order to obtain the best value for the state.
Disadvantages; Lead times for procurement are much greater.
Evaluations are more complex and subjective.
Request for Information (procurement Methods Chart)
(RFI) Correct Answer - Use When; There is insufficient information to
write specifications for any procurement method.
Advantages; Provides information to prepare a complete bid or proposal
document.
Allows the business community to have input into the agency's solicitation
document based on current industry practices and market factors.
Request for Qualifications
(RFQ)
This method is usually required by statue Correct Answer - Use when;
Selection is made solely on the skill and qualification of the contractor. Price is
not a factor until after a vendor is selected.
Advantages; Emphasizes the competency of the proposed contractors.
CTCM Correct Answer - Certified Texas Contract Manager
Three required classes Correct Answer - CPA Texas Government
Contract Management
CPA Texas Government Project Management
Negotiation Skills and Strategies
Plan Correct Answer - ID contracting objectives and strategy.
Procurement Correct Answer - Fairly and objectively select the most
qualified contractors.
Contract Formation/Rate and Price Establishment Correct Answer -
Ensure the contract contains provisions that hold the contractor accountable
for producing desire results, include all relevant terms and conditions as well
as establish processes that are cost-effective and aligned with the cost of
providing the goods and services.
Contract Oversight Correct Answer - Monitor and enforce the terms of
the contract
(1 of three O's) Outline Correct Answer - - Identify need; develop cm
team; conduct Risk assessment; Determine Procurement Method
(2 of three O's) Operate Correct Answer - - Prepare Solicitation; Copies
to CAT/CPA; Solicit Proposals; Evaluate Responses; Award
(3 of Three O's) Oversee Correct Answer - -Execute Contract; Monitor
Performance; Manage Change; Approve Payment; Contract Closeout
Contract Manager-Oversees and manages the entire process Correct Answer
- Project planning and budget
Specification development
,Review and evaluation of solicitation responses
Assuring Contract rates/pricing are within budget
Contract Administrator- Oversees contract administration functions (post
award) Correct Answer - Relationship management
Implementing and monitoring vendor performance and assuring contract
compliance
Approving Payments
Managing Contract Changes
Non-Disclosure Statement Correct Answer - Employees complete when
participation in development or award of an RFP
Conflict of Interest Statement Correct Answer - Employees involved in
specification development or award determination
include in annual procurement plan
Risk Assessment includes Correct Answer - Identifying the Risk
Quantifying and analyzing the risk
Limit, Lessen of abolish the risk
Competitive Bid (Procurement Methods Chart)
Invitation for Bids
(IFB) Correct Answer - Use when; Lots of competition exists.
the product or service is available from more that one source
Advantages; Award process is simpler
Award is made to the lowest responsive, responsible bidder providing the
best value to the State.
, Disadvantages; Defined Specifications may be difficult to develop.
Does not encourage innovative solutions
Competitive Proposals (procurement Methods Chart)
Request for Offer
(RFO) Correct Answer - Use When; When factors other than price are
evaluated
when negotiations are desired
vendor is expected to provide innovative ideas.
Advantages; Allows factors other than price to be considered.
Allows for customized proposals suggesting different approaches to the same
business need.
Allows for negotiations in order to obtain the best value for the state.
Disadvantages; Lead times for procurement are much greater.
Evaluations are more complex and subjective.
Request for Information (procurement Methods Chart)
(RFI) Correct Answer - Use When; There is insufficient information to
write specifications for any procurement method.
Advantages; Provides information to prepare a complete bid or proposal
document.
Allows the business community to have input into the agency's solicitation
document based on current industry practices and market factors.
Request for Qualifications
(RFQ)
This method is usually required by statue Correct Answer - Use when;
Selection is made solely on the skill and qualification of the contractor. Price is
not a factor until after a vendor is selected.
Advantages; Emphasizes the competency of the proposed contractors.
