CTCM Exam – Questions With In-Depth Solutions
What determines the "Best Value for the State"? Correct Answer :- The
purchase price & whether the goods/services meet specifications.
What is the Statewide Procurement Division? Correct Answer :- SPD; The
central authority for state agency
1. Procurement Guidance
2. Education
3. Statewide Contract Development Services
4. Delegation of Purchasing Authority
Statewide Procurement Policy & Outreach Correct Answer :- 1. Conducts
Policy Research
2. Provides Training & Certification for Procurement Professionals
3. Provides the Division's Customer Service Support Through the Outreach
4. Performs Solicitation Reviews & Issues Letters of Delegated Purchasing
Authority
What Does The Statewide Contract Development Team Do? Correct
Answer :- They Develope Statewide Contracts for use by:
- State Agencies
- Institutions of Higher Education
- Texas SmartBuy Members
- Local Governments
Statewide Contract Management Office Correct Answer :- Assists State
Agencies w/:
- Day-to-day Contract Management
- Contract Administration
- Reporting Requirements
- Vendor Perfirmance Issues
DIR Correct Answer :- The State Information Technology &
Telecommunications Agency
Department of Information Resources Correct Answer :- DIR
,Which 2 agencies leverage the State's buying power to maximum competition
to provide cost- effective products & services to agencies & other eligible
public-sector customers. Correct Answer :- SPD & DIR
Which 2 Inter-agency oversight teams does SPD & DIR serve on? Correct
Answer :- The Contract Advisory Team (CAT) & Quality Assurance Team
(QAT)
How many steps are in the Procurement Cycle? Correct Answer :- There
are 5 steps:
1. Procurement Planning
2. Procurement Method Determination
3. Vendor Selection
4. Contract Formation & Award
5. Contract Management
Request for Information (RFI) Correct Answer :- Formal research
method used by an agency to gather information directly from the the
industry about a particular type of product or service.
Historical Spend Analysis Correct Answer :- A tool used to optimize an
agency's buying power.
Who Maintains Texas SmartBuy? Correct Answer :- SPD Manages Texas
SmartBuy
What is Texas SmartBuy? Correct Answer :- It's the State's Central
eProcurement System (online Market Place) for Non-IT Goods & Services
What is Texas Correctional Industries (TCI) Correct Answer :- A division
of TDCJ that manufactures goods & services using primarily offenders labor
for purchase by Texas governmental agencies.
What are Set Aside Programs? Correct Answer :- Refers to Prison Made
Goods & The State Use Program.
Does the Set Aside Program require Competative Procurement? Correct
Answer :- No, it does not.
,What Are The 3 Types of Conflicts of Interest? Correct Answer :- 1-
Substantial
2 - Financial
3 - Other
What is Nepotism? Correct Answer :- A form of Conflict of Interest that
involves an explicit act of using one's position to favor a relative.
What is Consanguinity? Correct Answer :- A relationship established
through blood.
What is Afinity? Correct Answer :- A relationship that exists between an
individual and either the blood relatives of the individual's spouse or the
spouses of the individual's blood relatives.
Procurement Oversight & Delegation Team (POD) Correct Answer :- -
Conducts Solicitation Reviews & Delegation of Authority
- Services Greater than $100K
- Greater than $5M Coordinates Reviews of Solicitations
- CAT Members Consist of Multiple Agencies
- POD Seeks to Reduce Risk to State Agencies w/Delegating Purchasing
Authority
What Was The Procurement Oversight & Delegation Team (POD) Formerly
Known As? Correct Answer :- Formerly CAT-RAD
Which agencies do the CAT members consist of? Correct Answer :- CPA,
DIR, HSHC, Office of the Governor, TFC, & DPS
What does CAT do? Correct Answer :- Assist agencies in improving
contract management practices on solicitation of contracts w/an estimated
value of at $5M
CAT Correct Answer :- Reviews solicitations & contracts with a value of
$100K for services &/or $5M+ during the life of the contract
Why was CAT created? Correct Answer :- To assist state agencies in
improving contract management practices; established in 2001
, What is The Centralized Master Bidders List (CMBL)? Correct Answer :- -
Its a Master Database Used to Foster Competition Between Vendors
- They Have An Essential List, w/an Additional List That References HUB
What Do Contracts Between $5K -$25K Require To Be Solicited for Bids or
Proposals? Correct Answer :- - Subject to CMBL
- Are Submitted for An Informal Bidding Process By Which:
- (3) Are Centralized Master Bidders List (CMBL) Vendors
- (2) of Which Must Be HUB in The Relevent Industry
What Do Contracts Over $25K Require? Correct Answer :- - Subject To A
Formal Bidding Requirements
- Sent to ALL Vendors on CMBL in the Relevent Industry
- Bids MUST Be Posted on the Electronic State Business Daily
- Does Not Apply to Purchases from Statewide Contracts Thru SPD or DIR
- Contracts Awarded From A Solicitation That Is NOT Posted For The
Applicable Minimum Time On The ESBD Is VOID Against Public Policy
What Is The Historical Underutilized Business (HUB) Program? Correct
Answer :- - It Promotes Full & Equal Business Opportunities
- Subcontracting Is Probable In Solicitations Valued At $100K or Greater
What Are The HUB Percentage For Heavy Condtruction Other Than Building
Contracts? Correct Answer :- 11.2%
What Are The HUB Percentage For All Bldg Construction, Including General
Contractors & Operative Builders Contracts? Correct Answer :- 21.1%
What Are The HUB Percentage For All Special Trade Construction Contracts?
Correct Answer :- 32.9%
What Are The HUB Percentage For Professional Services? Correct Answer :-
23.7%
What Are The HUB Percentage For Commodities Contracts? Correct
Answer :- 21.1%
What Are The HUB Percentage For All Other Service Contracts? Correct
Answer :- 26.0%
What determines the "Best Value for the State"? Correct Answer :- The
purchase price & whether the goods/services meet specifications.
What is the Statewide Procurement Division? Correct Answer :- SPD; The
central authority for state agency
1. Procurement Guidance
2. Education
3. Statewide Contract Development Services
4. Delegation of Purchasing Authority
Statewide Procurement Policy & Outreach Correct Answer :- 1. Conducts
Policy Research
2. Provides Training & Certification for Procurement Professionals
3. Provides the Division's Customer Service Support Through the Outreach
4. Performs Solicitation Reviews & Issues Letters of Delegated Purchasing
Authority
What Does The Statewide Contract Development Team Do? Correct
Answer :- They Develope Statewide Contracts for use by:
- State Agencies
- Institutions of Higher Education
- Texas SmartBuy Members
- Local Governments
Statewide Contract Management Office Correct Answer :- Assists State
Agencies w/:
- Day-to-day Contract Management
- Contract Administration
- Reporting Requirements
- Vendor Perfirmance Issues
DIR Correct Answer :- The State Information Technology &
Telecommunications Agency
Department of Information Resources Correct Answer :- DIR
,Which 2 agencies leverage the State's buying power to maximum competition
to provide cost- effective products & services to agencies & other eligible
public-sector customers. Correct Answer :- SPD & DIR
Which 2 Inter-agency oversight teams does SPD & DIR serve on? Correct
Answer :- The Contract Advisory Team (CAT) & Quality Assurance Team
(QAT)
How many steps are in the Procurement Cycle? Correct Answer :- There
are 5 steps:
1. Procurement Planning
2. Procurement Method Determination
3. Vendor Selection
4. Contract Formation & Award
5. Contract Management
Request for Information (RFI) Correct Answer :- Formal research
method used by an agency to gather information directly from the the
industry about a particular type of product or service.
Historical Spend Analysis Correct Answer :- A tool used to optimize an
agency's buying power.
Who Maintains Texas SmartBuy? Correct Answer :- SPD Manages Texas
SmartBuy
What is Texas SmartBuy? Correct Answer :- It's the State's Central
eProcurement System (online Market Place) for Non-IT Goods & Services
What is Texas Correctional Industries (TCI) Correct Answer :- A division
of TDCJ that manufactures goods & services using primarily offenders labor
for purchase by Texas governmental agencies.
What are Set Aside Programs? Correct Answer :- Refers to Prison Made
Goods & The State Use Program.
Does the Set Aside Program require Competative Procurement? Correct
Answer :- No, it does not.
,What Are The 3 Types of Conflicts of Interest? Correct Answer :- 1-
Substantial
2 - Financial
3 - Other
What is Nepotism? Correct Answer :- A form of Conflict of Interest that
involves an explicit act of using one's position to favor a relative.
What is Consanguinity? Correct Answer :- A relationship established
through blood.
What is Afinity? Correct Answer :- A relationship that exists between an
individual and either the blood relatives of the individual's spouse or the
spouses of the individual's blood relatives.
Procurement Oversight & Delegation Team (POD) Correct Answer :- -
Conducts Solicitation Reviews & Delegation of Authority
- Services Greater than $100K
- Greater than $5M Coordinates Reviews of Solicitations
- CAT Members Consist of Multiple Agencies
- POD Seeks to Reduce Risk to State Agencies w/Delegating Purchasing
Authority
What Was The Procurement Oversight & Delegation Team (POD) Formerly
Known As? Correct Answer :- Formerly CAT-RAD
Which agencies do the CAT members consist of? Correct Answer :- CPA,
DIR, HSHC, Office of the Governor, TFC, & DPS
What does CAT do? Correct Answer :- Assist agencies in improving
contract management practices on solicitation of contracts w/an estimated
value of at $5M
CAT Correct Answer :- Reviews solicitations & contracts with a value of
$100K for services &/or $5M+ during the life of the contract
Why was CAT created? Correct Answer :- To assist state agencies in
improving contract management practices; established in 2001
, What is The Centralized Master Bidders List (CMBL)? Correct Answer :- -
Its a Master Database Used to Foster Competition Between Vendors
- They Have An Essential List, w/an Additional List That References HUB
What Do Contracts Between $5K -$25K Require To Be Solicited for Bids or
Proposals? Correct Answer :- - Subject to CMBL
- Are Submitted for An Informal Bidding Process By Which:
- (3) Are Centralized Master Bidders List (CMBL) Vendors
- (2) of Which Must Be HUB in The Relevent Industry
What Do Contracts Over $25K Require? Correct Answer :- - Subject To A
Formal Bidding Requirements
- Sent to ALL Vendors on CMBL in the Relevent Industry
- Bids MUST Be Posted on the Electronic State Business Daily
- Does Not Apply to Purchases from Statewide Contracts Thru SPD or DIR
- Contracts Awarded From A Solicitation That Is NOT Posted For The
Applicable Minimum Time On The ESBD Is VOID Against Public Policy
What Is The Historical Underutilized Business (HUB) Program? Correct
Answer :- - It Promotes Full & Equal Business Opportunities
- Subcontracting Is Probable In Solicitations Valued At $100K or Greater
What Are The HUB Percentage For Heavy Condtruction Other Than Building
Contracts? Correct Answer :- 11.2%
What Are The HUB Percentage For All Bldg Construction, Including General
Contractors & Operative Builders Contracts? Correct Answer :- 21.1%
What Are The HUB Percentage For All Special Trade Construction Contracts?
Correct Answer :- 32.9%
What Are The HUB Percentage For Professional Services? Correct Answer :-
23.7%
What Are The HUB Percentage For Commodities Contracts? Correct
Answer :- 21.1%
What Are The HUB Percentage For All Other Service Contracts? Correct
Answer :- 26.0%
