CTCD Practice Exam Questions 2025

Vendor communication should come to a stop and limited to clarifying questions. Solicitation drafting Types of contracts established by spd to purchase large quantities of goods and services. Term contract This eprocurement is used by state agencies and members (local governments, etc.) To search existing spd contracts and place purchase orders. Tx smartbuy Accepting or offering any benefit in exchange for a decision, opinion, recommendation, vote, or other exercise of discretion to or from a public official/servant is _____ Bribe The amount of time a state agency must wait before it can contract with a former executive head who has retired or left the agency is ____ 4 years There are the three types of contracts developed and managed by the contract development and contract management teams within the statewide procurement division. Txmas, term, & managed CTCD CTCD The procurement oversight and delegation team reviews and provides letters of delegated purchasing authority for these types of contracts valued at what amount and above? Service contracts: $100,000 Provide two legal elements that are necessary to form a binding contract. 1. Offer - acceptance - legal purpose - consideration 2. Certainty of subject matter - competent parties The standardized form used by an evaluation committee to evaluate vendor responses. Scoring matrix What type of solicitation is typically used for purchases over $25,000 when meeting specifications and price are the principal consideration for award? Ifb (invitation for bid) Generally, ifbs (invitation for bids) are used for procuring ____ generally, rfps (request for proposals) are used for procuring ___ 1. Goods 2. Services Vendor communication should mostly come to a stop and should be limited to clarifying questions at this point in the procurement process. Solicitation drafting Technical leveling, technical transfusion, and auctioneering techniques are prohibited during ____ Negotiations CTCD CTCD For a contract over $50k, how long does the agency have to notify the legislative budget board (lbb) after award 30 calendar days What are the two things usually included in the scope of work? Deliverables and milestones This form must be filled out by the procurement professionals involved in a procurement once this dollar threshold has been executed. Sao nepotism disclosure statement for purchasing personnel form; $1 million dollars What are two important considerations when building a negotiation team? Select employees with effective negotiation and communication skills; designate a lead negotiator; include personnel with decision-making authority; tailor the strategy to the particular procurement. At which dollar threshold does an agency have to notify at least three (3) active vendors on the centralized master bidders list (cmbl), two (2) of which must be hubs? $10,000-$25,000 Agencies are required to post solicitations to ___ if a contract is valued at $ ___ or more. 1. Electronic state business daily (esbd) 2. $25,000 These provisions are established by statute and must be claimed by a vendor on the solicitation. They may be used to break a tie. Preferences CTCD CTCD This form is submitted to the statewide procurement division annually by november 30th. Agency procurement plan Texas comptroller of public accounts - state tax collector and treasury - state accountant - revenue estimation and forecast - purchasing support and procurement oversight - statewide term contracts for use by over 200 state agencies and universities Contract developer role All actions taken prior to contract execution and preparation and completion of contract award documents. Contract manager role Actions taken following contract execution and ensuring contract performance and practices are consistent with rules and texas laws. Fundamentals of procurement Fairness transparency, best value for the state, own the mission, good steward of public funds Statewide procurement division (spd) The state's central authority for the procurement of non-it goods and services. *delegates purchasing authority to state agencies Procurement oversight and delegation (pod) CTCD CTCD Performs reviews of service solicitations over $100k (30 days) and delegates purchasing authority. - submits solicitations of anticipated value of $5 million or greater for contract advisory team (cat) Contract development Develops term, managed, and txmas contracts - performs reviews for solicitations for goods over $50k (30 days) via omr and approves delegation of purchasing authority. Tx smartbuy State's central eprocurement system for non-it goods and services Electronic state business daily (esbd) Used to post solicitations to inform potential vendors of contracting opportunities and provides public notice of awards. Centralized master bidders list (cmbl) An online directory of vendors interested in working with the state of texas. Post employment restrictions 2-year restriction for former state officer or state employee and 4-year restriction on contracting with a former executive head of a state agency Required disclosure statements - non-disclosure agreement form - conflict of interest certification for contract developers and purchasers much sign these forms before engaging in purchasing activity. CTCD CTCD Required disc. Statements (1 million and above) - sao nepotism disclosure statement - tec disclosure of interested parties (1295 form) State auditors office (sao) - investigates allegations of fraud, waste, or abuse - all agencies are obligated to report to the sao Procurement cycle Procurement planning - procurement method determination - vendor selection - contract formation & award - contract management Federal surplus property program - property comes from u.s. Govt agencies across u.s. - available only to select organizations: no public sales - wider variety of property availabl