Coupa Software Terminology Exam
questions and Correct Answers.
Term - AnswerDefinition
Account - AnswerShort form for billing account, but can also refer to the single
segment of the COA that defines what type of item or service (similar to commodity) is
being purchased. This is also commonly referred to as the GL or General Ledger code
from an accounting system. Many organizations set up their commodity codes to drive
the "account" information in the billing account string.
Account Group - AnswerGroups assigned to a user that limit which billing accounts
they can charge purchases against, which transactions they can view and which
notifications they receive. Account groups depend on specific values on one or more
segments of the COA.
Account Segment - AnswerA value or section of the billing account string in a COA.
Accounts Payable - AnswerMoney owed by a business (Coupa customer) to its
suppliers. Invoices provided by the supplier represent the amount of money owed.
Account payable can also refer to the team of users who process invoices for an
organization.
Accrual - AnswerThe opposite of cash accounting, which means that you keep track
outstanding expenses before they are actually paid.
ACH - AnswerAutomated Clearing House. Essentially, the tool that allows you to pay
multiple suppliers at once via direct deposit to a bank account instead of via a check.
Administrator - AnswerThe Coupa role that provides a user with the permission to
access and administer every configuration option in an instance.
Alerts - AnswerNotifications set on a budget or a contract sent when spend or time
thresholds have been surpassed.
Approval - AnswerThe means of authorizing three types of transactions: a requisition
to be sent to a supplier as a PO, an expense report to be verified to pay to the
cardholder (e.g. employee)/reconcile balance to the card provider (e.g. AMEX) or
release payment against an invoice that fails a tolerance check.
, Approval Chain - AnswerA custom approval flow built on attributes other than the
standard management hierarchy.
Approval Group - AnswerA means of spreading the approval responsibility across
multiple users so any one member of the approval group can approve a request. This
Coupa feature helps to avoid bottlenecks and improves visibility to multiple users who
want to be involved in the approval process.
Ask an Expert - AnswerA Coupa feature that allows users to ask their fellow
employees and administrators for help on specific topics. Categories are defined by
administrators. This feature is accessed via Help > Ask an Expert
Asset Tag - AnswerA unique number assigned to an item after it has been received,
that helps organizations track where it is located, who is using it and when to depreciate
it.
Asset Tracking - AnswerThe management and reporting on all asset-tagged items in
an organization.
Benchmark - AnswerAn opt-in program available via the Reports tab that compares
your organization"s spend data, habits and metrics against other Coupa customers.
Billing Account - AnswerThe combination of numeric or alphanumeric codes that tell
us how a purchase should be charged to the organization in our accounting system.
Billing Account Security - AnswerA feature in Coupa that allows administrators to limit
the accounts that a user can charge purchases to, limit the transactions a user can see
or act on, and which notifications a user will receive. This is done by defining the Chart
of Accounts, or specific account segments a user can access.
Billing Address - AnswerThe company address where suppliers should send their
invoices. This address can either be the same as the requester"s ship-to address, or
one value can be set per COA.
Browse - AnswerIn Coupa, it"s a means of searching for content based on the
commodity hierarchy.
Budget - AnswerAn estimate of the expenses over a specified future period of time, or
budget period. In Coupa, budgets can be set at any segment level of the COA and even
for a specific combination of segments within the COA.
Bulk Loader - AnswerInstead of creating or updating individual records (e.g. suppliers,
users, accounts, departments) one-by-one in Coupa, the bulk loader feature allows you
to upload multiple records at once via a CSV spreadsheet.
questions and Correct Answers.
Term - AnswerDefinition
Account - AnswerShort form for billing account, but can also refer to the single
segment of the COA that defines what type of item or service (similar to commodity) is
being purchased. This is also commonly referred to as the GL or General Ledger code
from an accounting system. Many organizations set up their commodity codes to drive
the "account" information in the billing account string.
Account Group - AnswerGroups assigned to a user that limit which billing accounts
they can charge purchases against, which transactions they can view and which
notifications they receive. Account groups depend on specific values on one or more
segments of the COA.
Account Segment - AnswerA value or section of the billing account string in a COA.
Accounts Payable - AnswerMoney owed by a business (Coupa customer) to its
suppliers. Invoices provided by the supplier represent the amount of money owed.
Account payable can also refer to the team of users who process invoices for an
organization.
Accrual - AnswerThe opposite of cash accounting, which means that you keep track
outstanding expenses before they are actually paid.
ACH - AnswerAutomated Clearing House. Essentially, the tool that allows you to pay
multiple suppliers at once via direct deposit to a bank account instead of via a check.
Administrator - AnswerThe Coupa role that provides a user with the permission to
access and administer every configuration option in an instance.
Alerts - AnswerNotifications set on a budget or a contract sent when spend or time
thresholds have been surpassed.
Approval - AnswerThe means of authorizing three types of transactions: a requisition
to be sent to a supplier as a PO, an expense report to be verified to pay to the
cardholder (e.g. employee)/reconcile balance to the card provider (e.g. AMEX) or
release payment against an invoice that fails a tolerance check.
, Approval Chain - AnswerA custom approval flow built on attributes other than the
standard management hierarchy.
Approval Group - AnswerA means of spreading the approval responsibility across
multiple users so any one member of the approval group can approve a request. This
Coupa feature helps to avoid bottlenecks and improves visibility to multiple users who
want to be involved in the approval process.
Ask an Expert - AnswerA Coupa feature that allows users to ask their fellow
employees and administrators for help on specific topics. Categories are defined by
administrators. This feature is accessed via Help > Ask an Expert
Asset Tag - AnswerA unique number assigned to an item after it has been received,
that helps organizations track where it is located, who is using it and when to depreciate
it.
Asset Tracking - AnswerThe management and reporting on all asset-tagged items in
an organization.
Benchmark - AnswerAn opt-in program available via the Reports tab that compares
your organization"s spend data, habits and metrics against other Coupa customers.
Billing Account - AnswerThe combination of numeric or alphanumeric codes that tell
us how a purchase should be charged to the organization in our accounting system.
Billing Account Security - AnswerA feature in Coupa that allows administrators to limit
the accounts that a user can charge purchases to, limit the transactions a user can see
or act on, and which notifications a user will receive. This is done by defining the Chart
of Accounts, or specific account segments a user can access.
Billing Address - AnswerThe company address where suppliers should send their
invoices. This address can either be the same as the requester"s ship-to address, or
one value can be set per COA.
Browse - AnswerIn Coupa, it"s a means of searching for content based on the
commodity hierarchy.
Budget - AnswerAn estimate of the expenses over a specified future period of time, or
budget period. In Coupa, budgets can be set at any segment level of the COA and even
for a specific combination of segments within the COA.
Bulk Loader - AnswerInstead of creating or updating individual records (e.g. suppliers,
users, accounts, departments) one-by-one in Coupa, the bulk loader feature allows you
to upload multiple records at once via a CSV spreadsheet.
